World Vision International

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Food Assistance Manager

Job Description



The purpose of this position is to assist in management of food Assistance programme of World Vision Burundi by assisting the Food Assistance team manage the PRRO operations and to develop program proposals that will lead to the transition of the food assistance program to a rehabilitation and development phase.

The food Assistance Manager will work in designing, implementation; monitoring, evaluation and close out of food assistance projects ensuring that objectives are met through the effective and efficient implementation of conditional and unconditional cash/ food grants, nutrition in emergency projects and other initiatives as well as capacity building support to World Vision staff and its local NGO Partners.


% Time

Major Activities

End Results Expected


  • Facilitate engagement with key internal and external stakeholders, including other WVB entities (FSS, P&C) as well as Support Office, Global Centre, national and international research entities, government, church and other civil society representatives.

  • Coordinating with the other sectors within World Vision (FPMG, SO) in managing the Food Assistance Program

Maintained partnership relations with the currents donors

Identified new partners to support WV food assistance programme


  • Prepare and present comprehensive operating plan for the Food Assistance Program;

The Operation plan for all food assistance project is in place & guides implementation


  • Provide technical supervision to the grant Coordinators, the FAIRO, DAME by organizing periodic meetings and giving them work plans, targets, and outputs to deliver; And direct oversight of all food program management in all WV Burundi operations;

  • Coordinate with P&C to identify and recruit food assistance staff;

  • Ensure that all recruited staff are trained on commodity management, reporting and documentation;

  • Staff performance agreements and individual development plan of all food assistance projects are in place

  • Staff capacity built in food commodity management


Ensure that business processes, standards and policies developed in coordination with other WVB entities that support Food Assistance program are aligned with WV, donor and other relevant standards;

  • Ensure that adequate food stocks and healthy pipeline by constantly following up calls forwards with donors;

  • Review the monthly distribution plans and beneficiary lists submitted to National Office;

  • Make regular field visits to Food Assistance locations and oversee random distributions during the field visits;

  • Manage implementation of projects as per the approved budgets and participate in the preparation of budgets for upcoming projects;

The key performance indicators is constantly green

Monthly narrative reports submitted to WFP and FPMG on time


  • Ensure that monthly commodity reports are prepared and on time;

  • Attend and participate in national coordination meetings with feedback to the group;

  • Participate in national assessments on food security and give feedback to the team;

All food assistance projects are prepared and submitted on time before 10th of the months

Key benefits of the coordination meeting to WVB


  • Ensure that all program interventions in Food Assistance are effectively supported in terms of the assessment, design, implementation and evaluation stages of LEAP 3 and /or other partnership and donor standards;

  • Together with the field grant Coordinator, explore opportunities for new projects and work with the Programme officer to develop suitable proposals to raise required resources;

New grant opportunities assessed and designed.

Revenue growth in food assistance sector


Enable the food assistance team to ensure that all food assistance projects have the appropriate systems and processes in place and receive timely and technical support to meet or exceed WVI key performance indicators for food assistance and achieve acceptable food audit results;

The systems used for commodity management are 100 % used . NO is 100 % LMMS aligned.


Minimum education, training and experience requirements to qualify for the position:

  • The holder of this position must have a minimum of a Bachelor’s degree in a relevant field or Diploma but backed with extensive experience in the field of Food Assistance Programming and Management;

  • He/ She must have a minimum of 5 years’ experience designing, planning, implementing, supervising and reporting on Food Assistance Programming and at least 2 years’ experience as food grant Coordinator;

  • The holder of this position must have a minimum understanding of nutrition programming in Burundi

  • He/ She must have both an extensive conceptual understanding of and demonstrated practical command for implementing program design, management and evaluation principals:

  • In-depth knowledge of community development

  • Report writing skills and computer knowledge

  • The holder of this position must be a results orientated leader who can manage and satisfy multiple and at times conflicting organizational, donor and other stakeholder demands;

  • He /she must also have solid public relations skills and be a strong team player

  • Exposure to food aid and cash transfer programs (minimum 2 years).

  • Very good in written and spoken English and French

Preferred Skills, Knowledge and Experience:

  • Knowledge of commodities & logistics operations, preferably within WV context, specifically those that relate to food distributions, warehousing, reporting, tracking, monitoring and chronic malnutrition prevention etc.

  • Conversant with WFP and FPMG requirements

Work Environment:

  • The position requires ability and willingness to travel domestically and internationally up to 10% of the time.

How to apply

Should you wish to apply for this position, please go to If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process. All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face challenges applying through the online system, please call HR department for support. The closing date for submission of applications (Updated and signed CV, certificates of service, and Certified Degrees) is August 28, 2016; no late applications will be accepted.

Important Note:

  1. World Vision Burundi does neither use employment agencies nor does it charge money for recruitment, interviews or medical checks.

  2. As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children.

  3. Although all applications will be considered on their individual merit, suitably qualified women are especially encouraged to apply.