Section I – JOB DESCRIPTION/ PUBLICATION TEXT
PURPOSE OF POSITION
Contribute to organizational learning and accountability through project baselines, evaluations, monitoring and reporting, to demonstrate the project contribution and impact to communities.
End Results Expected
Activity and Output Monitoring
Orient and Build M&E staff and other project staff capacity on monitoring tools, monitoring and Evaluation (M&E) database, M&E plan, Indicator Tracking Table (ITT), Detailed Implementation Plan (DIP), project logframe, budget and the overall project design.
Regularly (monthly) review the project monitoring data, financial report, against the DIP and Budget to ensure quality implementation.
Consolidate data from clusters/ programming levels and update the overall project M&E database, ensuring accuracy, completeness and consistency.
Build M&E and project staff capacity on output monitoring.
Analyze the monitoring data (activity and output level) and establish trends and progress of implementation; and inform relevant project staff and National Office for decision making and actions
Participate in the development of project reports (monthly, quarterly, semiannual, annual, etc. as per project requirement) ensuring very high quality
Build all project staff capacity in identification and documentation of quality change stories, using multi-media
Develop regular project newsletters highlighting significant changes/ impact stories and lessons and share with managers on a quarterly basis.
Update project monitoring data on Horizon 3- World Vision (WV) information management system
Project Learning and Reflection
Co-facilitate project reflection and planning meetings and document emerging lessons and issues
Lead outcome monitoring using Lot Quality Assurance Sampling (When/ if required by the project)
Work with project staff to prepare for, and present evidence of change to all World Vision Burundi (WVB) staff and partners during the Evidence Day.
Participate to National Office (NO) reporting requirements (e.g. Child Wellbeing Reporting
Timely, accurate, consistent and complete project M&E database and ITTs.
Quality project implementation as a result of monitoring data utilization
Quality documentation and dissemination of project progress, as well as evidence of change and impact
Baseline & Evaluation
Develop Baseline/ Evaluation ToRs
Lead Baseline and Evaluations as Survey Team Leader/ Manager
Develop (or review if done by consultant) baseline and evaluation reports; and make the necessary improvements.
Develop Fact sheet of baseline and evaluation findings and share with Managers and project staff
Update outcome M&E database for project.
Monitor the implementation of baseline and evaluation recommendations
Baseline & Evaluation
Participate in the development of project Ministry Wide Risk Assessment Project (MWRAP) ensuring all DME risks are adequately identified.
Keep an updated MWRAP, ensure all risk controls are in place, and manage the risks and report on a quarterly basis.
Build project staff capacity on context monitoring and risks identification and reporting
Keep the project issues log, monitor their management and report to the managers on a monthly basis.
Develop and project quality checklist, and undertake regular field visits to review implementation quality against the checklist; and develop a report including action plan for improvement.
Work with other project staff to set up a community accountability and Feedback mechanism
Perform other duties that may be assigned for the overall good of the National Office
Supervise the project M&E Coordinators in compliance to World Vision performance management policies and guidelines
Prepare, sign and submit annual performance agreement based the Job Description
Develop Weekly and Monthly Management Reports, articulating achievements, challenges, next month’s/ week’s priorities and needed support
Review staff and self’s annual performance alongside the managers on a timely manner and ensure the documents are submitted to People and Culture department within the stipulated timelines
High/ Acceptable staff performance rating
DME 225: Supervise monitoring in the Project
Facilitate implementation of project monitoring plan
Provide support and technical supervisions to project teams to ensure that monitoring is conducted according to agreed standards as per monitoring plan and NO guidance.
Provide continuous support to project teams to use the NO monitoring system use of national M&E system.
Support local programming teams to set up complaints and feedback mechanism, in a participatory way
Facilitate contextualization of monitoring tools
Critically test and review monitoring tools to ensure that data will be reliable, and modify them based on testing
Provide technical support to monitoring processes and activities across project, in a methodical way
Provide timely and tailored guidance for data collection processes and data management to ensure quality.
Coach project teams to identify and resolve issues and challenges in monitoring systems, helping them to make the necessary adjustments considering the NO guidelines.
Share information with the NO DME on issues faced and solution found influencing adaptations needed for further improvement in the NO Monitoring system
Analyze monitoring data
Provide technical support to project teams and partners in data processing, analysis and interpretation across the local programming area to track progress and identify trends every six months
Review monitoring data regularly and systematically to ensure correct analysis and interpretation
Rigorously analyse, aggregate and synthesise monitoring data from all levels of programming to draw inferences at project level on an ongoing basis.
Facilitate use of monitoring data for improved implementation
Provide constructive feedback to project staff on the monitoring reports they generate to ensure that information produced is relevant and useful to the difference stakeholders.
Document and share lessons learned from the project with staff to improve practice.
Guide project teams to develop action plans to support implementation of actions, based on evidence and lessons learned.
Provide timely, consistent support and constructive feedback to project teams as they implement their action plans
DME 232: Manage technical programme baselines and evaluations
Scope baseline and evaluation
Facilitate comprehensive scoping discussions with key stakeholders
Develop preliminary TOR for the baseline or evaluation with project manager and seek feedback from NO DME
Develop preliminary budget, staffing plans (including roles and responsibilities) and schedule, seeking approval from senior leadership
Recruit and manage consultant
Provide adequate orientation to consultant on World Vision baseline and evaluation guidelines and other relevant policies
Manage consultant effectively to ensure he/she collaborates with key stakeholders and adheres to the necessary policies, protocols and tools
Facilitate reflection with consultant and evaluation team to review evaluation process
Facilitate baseline and evaluation planning
Develop the basic information sheet to summarise key information
Coordinate the logistics with field staff for the baseline or evaluation in accordance with baseline or evaluation plan
Embed child protection measures in training materials, protocols and instruments, to ensure adherence to child protection policies and guidelines
Work closely with the consultant to form a multi-disciplinary baseline/ evaluation team
Develop or adapt measurement tools
Review tools for quality and approve them for use, including reviewing translation of tools into local languages for accuracy
Provide oversight for the field testing of the tools to ensure appropriateness
Approve final tools based on feedback, review and field testing
Ensure quality in data collection
Provide oversight for appropriate recruitment and training of field supervisors, enumerators and data entry clerks
Oversee the creation of a standard data entry template
Develop an effective data quality supervision structure for supervisors, enumerators and data entry clerks
Oversee field supervisors’ running of the data collection process and deal proactively with issues as they arise
Manage the safe storage of measurement instruments/data sets in appropriate information management systems, ensuring data protection protocols are followed
Analyse and interpret data
Manage the analysis and interpretation process of both qualitative and quantitative data, according to the analysis plan to ensure quality
Facilitate triangulation of findings with evaluation team to interpret the findings in context
Ensure sharing and utilisation of findings
Include the community feedback on findings and recommendations in the draft report
Review and approve the baseline or evaluation report ensuring adherence to ToR
Ensure delivery of products appropriate for different audiences to share the findings and recommendations.
Advocate for the use findings and recommendations by leadership and managers in strategy and project decision-making
KNOWLEDGE, SKILLS AND ABILITIES
List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.
Minimum education, training and experience requirements to qualify for the position:
List academic requirements (if applicable), technical skills, or other knowledge required as a minimum qualification for this position.
Master’s degree in International Development Studies, Social Sciences, Statistics, Management or other related fields.
List additional work experience required as a minimum qualification for this position.
At least 6 years of practical experience in Program Assessment , Design , Baseline , Monitoring & Evaluation with an international NGO or similar organization
License, registration, or certification required to perform this position:
Technical Skills & Abilities:
Computer skills (MS Word, Excel, Access, Power point…)
Statistical Analysis skills (SPSS, STATA, etc)
Reporting/ documentation skills, evident in personal publications
Fluency in Local language (Kirundi), French and English
Preferred Skills, Knowledge and Experience:
Include travel & work environment details.
Based at cluster level with frequent travel at head office and other clusters for world vision business
Field -based with occasional travels to the National Office
Frequent visits to communities
How to apply
Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-burundi. If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process. All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.
In case you face challenges applying through the online system, please call HR department for support. The closing date for submission of applications (Updated and signed CV, motivation letter, certificates of service, and Certified Degrees) is June 10, 2018 no late applications will be accepted.
World Vision Burundi does neither use employment agencies nor does it charge money for recruitment, interviews or medical checks.
As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children.
Although all applications will be considered on their individual merit, suitably qualified women are especially encouraged to apply.