Section I – JOB DESCRIPTION/ PUBLICATION TEXT
PURPOSE OF POSITION
Contribute to organizational learning and accountability through project baselines, evaluations, monitoring and reporting, to demonstrate the project contribution and impact to communities.
End Results Expected
Review project detailed Implementation plans monthly and provide project staff with a summary of activities to be implemented
Prepare project monitoring tools and orient project staff on their use.
Use available monitoring tools to collect data during activities implementation
Enter monitoring data in the monitoring and evaluation database, ensuring accuracy, completeness and consistency.
Support the planning and coordination of project and cluster reflection and planning meetings
Output and outcome Monitoring
Monitor changes (outputs indicators) as defined in M&E tools
Update output data in Indicator Tracking Tool (ITT) and M&E databases
Support project staff in the developing reports (monthly, quarterly, semiannual, annual, etc. as per project requirement) by providing timely and accurate data.
Conduct outcome monitoring using Lot Quality Assurance Sampling (When/ if required by the project)
Monitor community life and lives of project beneficiaries, identify change stories and share with the managers and project staff
Support the project to prepare for the Evidence Day.
Timely, accurate, consistent and complete project M&E database and ITTs.
Quality project implementation as a result of monitoring data utilization
Quality documentation and dissemination of project progress, as well as evidence of change and impact
Baseline & Evaluation
Work with other NO DME staff to develop Baseline/ Evaluation ToRs
Participate in Baseline and Evaluations by undertaking the assigned tasks
Baseline & Evaluation
Conduct context monitoring and report to the managers and project staff
Implement the controls for Monitoring and Evaluation risks as stipulated in the project Ministry Wide Risk Assessment Project (MWRAP)
Undertake assigned responsibilities based on emerging issues from project implementation
Perform other duties that may be assigned for the overall good of the National Office
Prepare, sign and submit annual performance agreement based the Job Description
Develop Weekly and Monthly Management Reports, articulating achievements, challenges, next month’s priorities and needed support
Review annual performance alongside the managers on a timely manner and ensure the documents are submitted to People and Culture department within the stipulated timelines
High/ Acceptable staff performance rating
DME 021: Facilitate monitoring processes with partners and communities
Plan monitoring activities with local level partners community
Contextualise and update integrated monitoring plan with communities and partners with support from the DME specialist
Engage community leaders and partners in the planning of the monitoring activities
Facilitate regular reflections on monitoring practice to make improvements as needed
Build capacity of communities and partners for monitoring
Build capacity of partners in collaboration with technical teams and partners to effectively collect monitoring data
Support and facilitate participatory monitoring
Facilitate the use of a range of participatory monitoring techniques, including those that involve children appropriately.
Collect monitoring data with community members in a collaborative and systematic way
Supervise and coordinate community-based monitoring activities, according to the agreed on data collection protocols.
Analyse and interpret monitoring data
Facilitate data analysis with communities on monitoring data collected with partners and stakeholders.
Organise and archive the data according to the monitoring system and data governance guidelines.
Compile the data in meaningful and various formats to guide interpretation in accordance with the monitoring plan.
Review monitoring data against projected targets on a regular basis with project team and partners.
Identify findings of significance and suggest recommendations using evidence from the data in collaboration with other stakeholders
Validate findings and conclusions with the community, project team and other key stakeholders.
Share and use monitoring data
Record, store and process monitoring according to national standards
Facilitate learning and reflection with local level partner on an ongoing basis
Utilise monitoring data and conclusions in management reports in a systematic way as required
Share the results of the monitoring data review with appropriate internal stakeholders, partners and communities
Regularly articulate learning from the review of monitoring process/practice
DME 231: Contribute to project baselines and evaluations
Contribute to baseline and evaluation plan
Participate actively in scoping discussions with key stakeholders
Provide relevant information for the ToR and support other planning processes.
Contribute to the baseline or evaluation design in close collaboration with technical program managers
Coordinate logistics with field staff locally for the baseline or evaluation in accordance with the baseline and evaluation plan
Provide thoughtful input into child protection measures in training materials, protocols and instruments
Adapt plans as necessary to respond to field reality, in collaboration with the evaluation manager
Contribute to development of measurement tools
Oversee translation and back-translation of tools to ensure quality of instruments in evaluation, in collaboration with technical staff
Participate in the field testing of tools and provide feedback which will ensure appropriateness
Provide well thought out feedback to support the finalization of tools
Contribute to quality data collection
Ensure the smooth-running of the data collection process and deal proactively with issues as they arise
Supervise data entry clerks to maximise data quality
Store collected data securely in line with policies relating to data protection
Participate actively in daily review sessions with the data collection teams and provide constructive feedback as necessary
Contribute to data analysis and interpretation
Use descriptive statistics to analyse quantitative data according to the analysis plan
Use appropriate methods for sorting and analysing qualitative data, according to the analysis plan with support from the evaluation manager
Participate actively in the triangulation of the findings in context
Contribute to sharing and utilization of findings
Co-facilitate reflection and learning with staff and partners to refine interpretation of the findings
Review and provide feedback on the baseline or evaluation report, as requested
Provide input for products appropriate for different audiences to share the findings and recommendations, as requested
Participate in reflection with DME team to review and refine learnings about the evaluation process
KNOWLEDGE, SKILLS AND ABILITIES
Minimum education, training and experience requirements to qualify for the position:
University degree in International Development Studies, Social Sciences, Statistics, Management or other related fields.
List additional work experience required as a minimum qualification for this position.
At least 3 years of practical experience in Program Assessment , Design , Baseline , Monitoring & Evaluation with an international NGO or similar organization
License, registration, or certification required to perform this position:
Technical Skills & Abilities:
Computer skills (MS Word, Excel, Access, Power point…)
Statistical Analysis skills (SPSS, STATA, etc)
Reporting/ documentation skills
Fluency in Local language (Kirundi), French and English
Preferred Skills, Knowledge and Experience:
Management information systems
List additional work experience preferred for this position.
Geographic Information System (GIS) for data visualization
Mobile monitoring and data collection
Cluster -based with occasional travels to the National Office
Frequent visits to communities
How to apply
Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-burundi. If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process. All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.
In case you face challenges applying through the online system, please call HR department for support. The closing date for submission of applications (Updated and signed CV, motivation letter, certificates of service, and Certified Degrees) is June 10, 2018 no late applications will be accepted.