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DM&E Officer_Tubeho Neza Project

10379-14N24033
Bujumbura
10-Jun-18
1-2 Years

Section I – JOB DESCRIPTION/ PUBLICATION TEXT

PURPOSE OF POSITION

Contribute to organizational learning and accountability through project baselines, evaluations, monitoring and reporting, to demonstrate the project contribution and impact to communities.

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

50

Project Monitoring

  1. Activity Monitoring

  1. Review project detailed Implementation plans monthly and provide project staff with a summary of activities to be implemented

  2. Prepare project monitoring tools and orient project staff on their use.

  3. Use available monitoring tools to collect data during activities implementation

  4. Enter monitoring data in the monitoring and evaluation database, ensuring accuracy, completeness and consistency.

  5. Support the planning and coordination of project and cluster reflection and planning meetings

  1. Output and outcome Monitoring

  1. Monitor changes (outputs indicators) as defined in M&E tools

  2. Update output data in Indicator Tracking Tool (ITT) and M&E databases

  3. Support project staff in the developing reports (monthly, quarterly, semiannual, annual, etc. as per project requirement) by providing timely and accurate data.

  4. Conduct outcome monitoring using Lot Quality Assurance Sampling (When/ if required by the project)

  5. Monitor community life and lives of project beneficiaries, identify change stories and share with the managers and project staff

  6. Support the project to prepare for the Evidence Day.

Monitoring

  • Timely, accurate, consistent and complete project M&E database and ITTs.

  • Quality project implementation as a result of monitoring data utilization

  • Quality documentation and dissemination of project progress, as well as evidence of change and impact

30

Baseline & Evaluation

  1. Work with other NO DME staff to develop Baseline/ Evaluation ToRs

  2. Participate in Baseline and Evaluations by undertaking the assigned tasks

Baseline & Evaluation

  • Quality baseline and evaluation reports

  • Efficient baseline and evaluation processes

15

Risk Management

  1. Conduct context monitoring and report to the managers and project staff

  2. Implement the controls for Monitoring and Evaluation risks as stipulated in the project Ministry Wide Risk Assessment Project (MWRAP)

  3. Undertake assigned responsibilities based on emerging issues from project implementation

  4. Perform other duties that may be assigned for the overall good of the National Office

Risk Management

  • Acceptable Audit Findings

5

Performance Management

  • Prepare, sign and submit annual performance agreement based the Job Description

  • Develop Weekly and Monthly Management Reports, articulating achievements, challenges, next month’s priorities and needed support

  • Review annual performance alongside the managers on a timely manner and ensure the documents are submitted to People and Culture department within the stipulated timelines

Performance Management

High/ Acceptable staff performance rating

JOB-SPECIFIC COMPETENCIES

DME 021: Facilitate monitoring processes with partners and communities

  1. Plan monitoring activities with local level partners community

  1. Contextualise and update integrated monitoring plan with communities and partners with support from the DME specialist

  2. Engage community leaders and partners in the planning of the monitoring activities

  3. Facilitate regular reflections on monitoring practice to make improvements as needed

  1. Build capacity of communities and partners for monitoring

  1. Build capacity of partners in collaboration with technical teams and partners to effectively collect monitoring data

  1. Support and facilitate participatory monitoring

  1. Facilitate the use of a range of participatory monitoring techniques, including those that involve children appropriately.

  2. Collect monitoring data with community members in a collaborative and systematic way

  3. Supervise and coordinate community-based monitoring activities, according to the agreed on data collection protocols.

  1. Analyse and interpret monitoring data

  1. Facilitate data analysis with communities on monitoring data collected with partners and stakeholders.

  2. Organise and archive the data according to the monitoring system and data governance guidelines.

  3. Compile the data in meaningful and various formats to guide interpretation in accordance with the monitoring plan.

  4. Review monitoring data against projected targets on a regular basis with project team and partners.

  5. Identify findings of significance and suggest recommendations using evidence from the data in collaboration with other stakeholders

  6. Validate findings and conclusions with the community, project team and other key stakeholders.

  1. Share and use monitoring data

  1. Record, store and process monitoring according to national standards

  2. Facilitate learning and reflection with local level partner on an ongoing basis

  3. Utilise monitoring data and conclusions in management reports in a systematic way as required

  4. Share the results of the monitoring data review with appropriate internal stakeholders, partners and communities

  5. Regularly articulate learning from the review of monitoring process/practice

DME 231: Contribute to project baselines and evaluations

  1. Contribute to baseline and evaluation plan

  1. Participate actively in scoping discussions with key stakeholders

  2. Provide relevant information for the ToR and support other planning processes.

  3. Contribute to the baseline or evaluation design in close collaboration with technical program managers

  4. Coordinate logistics with field staff locally for the baseline or evaluation in accordance with the baseline and evaluation plan

  5. Provide thoughtful input into child protection measures in training materials, protocols and instruments

  6. Adapt plans as necessary to respond to field reality, in collaboration with the evaluation manager

  1. Contribute to development of measurement tools

  • Review and provide feedback on standard tools in consultation with staff/partners

  1. Oversee translation and back-translation of tools to ensure quality of instruments in evaluation, in collaboration with technical staff

  2. Participate in the field testing of tools and provide feedback which will ensure appropriateness

  3. Provide well thought out feedback to support the finalization of tools

  1. Contribute to quality data collection

  • Recruit and train field supervisors, enumerators and data entry clerks, using the required guidelines and protocols

  1. Ensure the smooth-running of the data collection process and deal proactively with issues as they arise

  2. Supervise data entry clerks to maximise data quality

  3. Store collected data securely in line with policies relating to data protection

  4. Participate actively in daily review sessions with the data collection teams and provide constructive feedback as necessary

  1. Contribute to data analysis and interpretation

  • Participate actively in cleaning and preparing data prior to analysis

  1. Use descriptive statistics to analyse quantitative data according to the analysis plan

  2. Use appropriate methods for sorting and analysing qualitative data, according to the analysis plan with support from the evaluation manager

  3. Participate actively in the triangulation of the findings in context

  1. Contribute to sharing and utilization of findings

  • Participate in feedback processes, with community, staff and partners

  1. Co-facilitate reflection and learning with staff and partners to refine interpretation of the findings

  2. Review and provide feedback on the baseline or evaluation report, as requested

  3. Provide input for products appropriate for different audiences to share the findings and recommendations, as requested

  4. Participate in reflection with DME team to review and refine learnings about the evaluation process

KNOWLEDGE, SKILLS AND ABILITIES

Minimum education, training and experience requirements to qualify for the position:

University degree in International Development Studies, Social Sciences, Statistics, Management or other related fields.

List additional work experience required as a minimum qualification for this position.

At least 3 years of practical experience in Program Assessment , Design , Baseline , Monitoring & Evaluation with an international NGO or similar organization

License, registration, or certification required to perform this position:

Technical Skills & Abilities:

  • Computer skills (MS Word, Excel, Access, Power point…)

  • Statistical Analysis skills (SPSS, STATA, etc)

  • Reporting/ documentation skills

  • Fluency in Local language (Kirundi), French and English

Preferred Skills, Knowledge and Experience:

  1. Management information systems

List additional work experience preferred for this position.

  1. Geographic Information System (GIS) for data visualization

  2. Mobile monitoring and data collection

Work Environment

  1. Cluster -based with occasional travels to the National Office

  2. Frequent visits to communities

How to apply

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-burundi. If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process. All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face challenges applying through the online system, please call HR department for support. The closing date for submission of applications (Updated and signed CV, motivation letter, certificates of service, and Certified Degrees) is June 10, 2018 no late applications will be accepted.

Important Note:

  • World Vision Burundi does neither use employment agencies nor does it charge money for recruitment, interviews or medical checks.

  • As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children.

  • Although all applications will be considered on their individual merit, suitably qualified women are especially encouraged to apply.