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Monitoring, Evaluation and Learning Manager Tubiteho Project

10389-15N24039
Bujumbura
10-Jun-18
1-2 Years

Section I – JOB DESCRIPTION

PURPOSE OF POSITION

The Monitoring, Evaluation, and Learning (MEL) Manager ensures monitoring of activity interventions and tracking of Activity progress against expected results and performance indicators. Ensure timely and accurate reporting by all clinical and community sites and produces reports for both Activity management and required reporting purposes. Responsible for all evaluation and learning activities conducted as part of the Activity.

The MEL manager has overall responsibility for providing coordination and leadership for monitoring and evaluation of the grant, including formative investigation (pre-intervention baseline), ongoing data collection, and summative research evaluation (post-intervention). The MEL Manager would also be responsible for the evaluation that will sum up the grant’s accomplishments in accurate and objective way.

The MEL Manager will also support local partners in establishing their M&E and reporting systems and provide technical assistance to improve their understanding of project evaluation and a performance-based management approach. In addition, to monitoring and evaluation, the position will support reporting activities, including the training of staff.

The position will be based in Bujumbura and will report to the Chief of Party (CoP). Recruitment is contingent upon successful award of the project and the selection of the final applicant is subject to USAID approval.

MAJOR RESPONSIBILITIES

Key Outputs /Responsibilities

Weight

  1. Planning

25%

  • Draft annual work plans for submission to donor, including planned activities; knowledge management plans; research and learning event plans; research studies/protocols; and other planning documents as required.

  • Develop the overall framework for grant M&E in accordance to the design document and donor requirements

  • Identify the core information needs of grant management, partners, and funding agencies; Participate in development of the annual work plan and budget, ensuring alignment with technical strategy

  • Foster participatory planning and monitoring by engaging primary stakeholder groups in the M&E of activities

2.Pre-Implementation

20%

  • Conduct readiness assessment: the incentives at the system level, the beneficiaries and existing capacity

  • Keep abreast of developments in grant/program changes and progress in order to advise and recommend tools and strategies to increase program performances and results.

  • Identify the requirement for collecting baseline data, prepare terms-of-reference for and arrange the conduct of a baseline survey, as required.

3.Implementation/Execution

20%

  • Oversee and execute M&E activities with particular focus on results and impacts as well as in lesson learnt

  • Undertake regular visits to the field to support implementation of M&E and to identify where adaptations might be needed

  • Clarify and/or facilitate process for monitoring and evaluations of sub-grantees

  • Identify the need and draw up the ToRs for specific studies; Recruit, guide and supervise consultants or organizations that are contracted to implement special surveys and studies required for evaluating grant effects and impacts

  • Perform regular field visits to ensure the quality of data collected by Programs and to verify the accuracy of reported data

4.Reporting

15

  • Ensure donor guidelines and instructions adhered to evaluations and reporting of indicators and impact toward objectives.

  • Collect and prepare Consolidated Monthly Performance Reports based on partners’ submissions.

  • Contribute to the writing of Quarterly Donor Reports as well as periodic Donor reports to ensure compliance with recommended guidelines, formats and standards.

  • Coordinate other reviews and evaluations and prepare reports in accordance with agreed upon standards.

  • Guide staff and executing partners in preparing their progress reports in accordance with approved reporting formats and ensure their timely submission. This includes quarterly progress reports, annual project reports, inception reports, and ad-hoc technical reports.

  • Prepare consolidation progress reports for grant management including identification of problems, causes of potential bottlenecks in the project implementation, and providing specific recommendations

  • Identify strengths and weaknesses in existing data collection and management systems and propose solutions to improve knowledge management activities

  • Draft tools and their revisions as well as data collection procedures (eg. logical framework, project performance tracking, indicators, data flow chart, M&E manuals)

5.Capacity Building/Continuous Learning and Research

15%

  • Design and implement a system to identify, analyze, document and disseminate lessons learned

  • Check that monitoring data are discussed in the appropriate forum and in a timely fashion in terms of implications of future action. If necessary create such discussion forums to fill any gaps.

  • Monitor and follow up on evaluation recommendations

  • Support project/program staff on ways to properly document, organize and capture program progress

  • Facilitate, act as resource person, and join, if required any external supervision and evaluation missions

  • Organize (and provide) refresher training in M&E for grants staff, implementing partners, local organizations and primary stakeholders with view of strengthening local M&E capacity

  • Network with external and WV internal partners to promote learning and achieve M&E excellence

  • Ensure lessons learned in one project are identified and highlighted to enable learning to take place in other projects.

  • Identify solutions to gather, channel and store project related information, including on implementation progress, in near real time.

  • Lead implementation of project learning plan in collaboration with local partners, WV staff, consortium agencies, donor, and other stakeholders—including facilitating necessary trainings.

  • Facilitate implementation of community learning plan in collaboration with local partners; ensure strong linkages and integration with project learning plan.

  • Participate in periodic review meetings to facilitate dialogue and learning on Project Implementation.

  • Ensure lessons learned at all levels of implementation are documented, disseminated, applied at field level, and verified for successful application according to the project learning plan.

  • Support the project’s research agenda by facilitating external researchers, drafting research plans, etc.

6.Management Support and other Duties

5%

  • Support successful management and implementation of project activities broadly as required by CoP and/or local partners.

  • Other duties as required.

KNOWLEDGE, SKILLS AND ABILITIES

Minimum education, training and experience requirements to qualify for the position:

  • A degree in public health, statistics, economics or a related field (highly desirable)

  • At least 5 years experience in designing and implementing monitoring, evaluation and learning systems for international donor-funded projects; knowledge of USG system of indicators, results, and reporting preferable. (highly desired)

  • Demonstrated success in leading a monitoring and evaluation portfolio, including coordinating data collection activities of multiple staff. (desired)

  • Demonstrated success in data management and analysis, monitoring, evaluation, and learning (MEL), disease surveillance, mapping, and/or assessment. (desired)

  • Experience in designing survey and research tools, data collection, statistical analysis, qualitative research, and dissemination of results. (highly desired)

  • Demonstrated success providing technical leadership on data collection and use to national (government and/or non-government) stakeholders. (desired)

  • Possess an advanced understanding of national M&E systems, including the components of an M&E system and how capacity can be built to sustain M&E systems. (highly desired) Demonstrated ability to successfully communicate technical/data-related information to partners, colleagues and stakeholders. (highly desired)

  • Experience using statistical software package, knowledge management software or database. Strong knowledge of Microsoft Office Suite, Excel in particular. (highlydesirable)

  • Previous experience working in challenging operating environments and/or countries of similar socio-economic context managing activities of similar scope and complexity (and especially those having addressed aspects of RMNCH and malaria service delivery). (highly desired)

  • Written and oral proficiency in English and French (required)

  • Kirundi language skills a plus (desired)

List additional work experience required as a minimum qualification for this position.

  1. Strong implementation track record and demonstrated experience in the management, design, implementation, and monitoring of health programs (highly desired)

  2. Proven knowledge and experience with USAID programs, procedures and systems for Activity design, procurement, implementation, management, monitoring and evaluation (highly desired)

  3. Possesses excellent communication and coordination skills. (highly desired)

  4. Written and oral proficiency in English and French. (required)

  5. Kirundi language skills a plus (desired)

Preferred Skills, Knowledge and Experience:

List academic, technical skills or other knowledge preferred for this position.

  1. University degree in Monitoring and Evaluation, project management, social science

  2. Facilitation skills

  3. Good communication skills

Work Environment:

Include travel & work environment details.

Complete Travel and/or Work Environment statements if applicable.

  • Standard office environment.

  • Travel: Estimated 25% travel to the field activities required

  • On call:

How to apply

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-burundi. If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process. All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face challenges applying through the online system, please call HR department for support. The closing date for submission of applications (Updated and signed CV, motivation letter, certificates of service, and Certified Degrees) is June 10th, 2018 no late applications will be accepted.

Important Note:

  • World Vision Burundi does neither use employment agencies nor does it charge money for recruitment, interviews or medical checks.

  • As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children.

  • Although all applications will be considered on their individual merit, suitably qualified women are especially encouraged to apply.