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Project Assistant Tubeho Neza Project

10387-12N32063
Bujumbura
10-Jun-18
1-2 Years

Section I – JOB DESCRIPTION

PURPOSE OF POSITION

Provide the grant management administrative and coordination support throughout the project implementation pursuant of donor standards, timeline and budget.

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

25

Provide efficient and pro-active of coordination and administrative support to the Grant management in the development, planning, implementation, monitoring and evaluation of the grant in line with project documents (LEAP budget, PDD, DIP…)

Timely and result driven coordination evidenced by respect of the project deadlines and donor standards

15

Efficient management of all internal communication in relation to the Grant. On one hand, screening all enquiries and requests and handling them when appropriate; on the other hand collecting data, sorting, filing and sending out grant files to the right personnel, workers and stakeholders

Timeliness in handling internal communication

15

Provide general administrative support by organizing and maintaining files and databases of grant documents and resources.

All project files are systematically collected and recorded and all data bases are up to date.

10

Scheduling meetings and preparing presentations and taking minutes when appropriate; supporting the chief of party in managing outputs, work flow and office deadlines.

All office deadlines are met

25

Provide logistical support for meetings, presentations, seminars and trainings being organized; Manage and coordinate all international travel arrangements including flights, hotel reservations and travel insurances in relation to the project.

Timely and efficient logistical arrangements for all meetings and events

10

Prepare monthly reports to be submitted to the chief of party

Monthly reports key achievement and emerging risks are submitted to the chief of party

100%

KNOWLEDGE, SKILLS AND ABILITIES

Minimum education, training and experience requirements to qualify for the position:

Minimum Qualification required:

Bachelor Degree in Business Administration, Communication, English literature or any related field

Experience:

  • Minimum 1 year experience in a similar role with a recognized organization preferably an NGO

  • Experience with donor(s) funded projects would be an advantage

Technical Skills & Abilities:

  • Should have good public relations and exceptional communication and interpersonal skills

  • Keen attention to detail and an aptitude for problem solving: able to proactively address potential issues

  • Collaborative working style and team-player attitude

  • Positive and encouraging personality

  • Able to work independently with minimum supervision

  • Highly motivated with a strong work ethic

  • Ability to manage time effectively

  • Reliable, trustworthy, and committed to team’s success

  • Outstanding organizational skills and ability to prioritize tasks

  • Flexibility and sensitivity to the socio-cultural setting of Burundi

  • Able to thrive in a high-volume, deadline-driven work environment

  • Good command of written and spoken English, French and Kirundi

  • Excellent computer skills with proficiency in the use of MS word, Excel, PowerPoint, Access and other related packages

  • Skills in negotiating and influencing

  • Experience in results oriented planning

  • Problem solving mind

License, registration, or certification required to perform this position:

Good command of written and spoken English, French and Kirundi

Very good reporting and experience capitalization skills

Preferred Skills, Knowledge and Experience:

List additional work experience preferred for this position.

Experience with project cycle management

Work Environment:

  • Domestic Travel: 20% Regular and routine internal travel to project areas is required.

  • International Travel on request: 5% international travel will be required for training, exchange visit and workshops

  • On call: 15% in emergency and disaster situations, the position will be required to be on-call.

How to apply

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-burundi. If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process. All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face challenges applying through the online system, please call HR department for support. The closing date for submission of applications (Updated and signed CV, motivation letter, certificates of service, and Certified Degrees) is June 10, 2018 no late applications will be accepted.

Important Note:

  • World Vision Burundi does neither use employment agencies nor does it charge money for recruitment, interviews or medical checks.

  • As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children.

  • Although all applications will be considered on their individual merit, suitably qualified women are especially encouraged to apply.