Section I – JOB DESCRIPTION
PURPOSE OF POSITION
Provide the grant management administrative and coordination support throughout the project implementation pursuant of donor standards, timeline and budget.
End Results Expected
Provide efficient and pro-active of coordination and administrative support to the Grant management in the development, planning, implementation, monitoring and evaluation of the grant in line with project documents (LEAP budget, PDD, DIP…)
Timely and result driven coordination evidenced by respect of the project deadlines and donor standards
Efficient management of all internal communication in relation to the Grant. On one hand, screening all enquiries and requests and handling them when appropriate; on the other hand collecting data, sorting, filing and sending out grant files to the right personnel, workers and stakeholders
Timeliness in handling internal communication
Provide general administrative support by organizing and maintaining files and databases of grant documents and resources.
All project files are systematically collected and recorded and all data bases are up to date.
Scheduling meetings and preparing presentations and taking minutes when appropriate; supporting the chief of party in managing outputs, work flow and office deadlines.
All office deadlines are met
Provide logistical support for meetings, presentations, seminars and trainings being organized; Manage and coordinate all international travel arrangements including flights, hotel reservations and travel insurances in relation to the project.
Timely and efficient logistical arrangements for all meetings and events
Prepare monthly reports to be submitted to the chief of party
Monthly reports key achievement and emerging risks are submitted to the chief of party
KNOWLEDGE, SKILLS AND ABILITIES
Minimum education, training and experience requirements to qualify for the position:
Minimum Qualification required:
Bachelor Degree in Business Administration, Communication, English literature or any related field
Technical Skills & Abilities:
License, registration, or certification required to perform this position:
Good command of written and spoken English, French and Kirundi
Very good reporting and experience capitalization skills
Preferred Skills, Knowledge and Experience:
List additional work experience preferred for this position.
Experience with project cycle management
How to apply
Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-burundi. If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process. All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.
In case you face challenges applying through the online system, please call HR department for support. The closing date for submission of applications (Updated and signed CV, motivation letter, certificates of service, and Certified Degrees) is June 10, 2018 no late applications will be accepted.
World Vision Burundi does neither use employment agencies nor does it charge money for recruitment, interviews or medical checks.
As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children.
Although all applications will be considered on their individual merit, suitably qualified women are especially encouraged to apply.