Purpose of the position
Reporting to Supply Chain Manager, the Supply Chain coordinator will provide technical support to the supply chain function. Supervise staff, review supply chain processes and ensure compliance to supply chain management procedures. The supply chain coordinator will oversee implementation of supply chain activities including timely and value for money acquisition / provision of goods and services for WVIB business at the National and clusters.
End Results Expected
Coordinate the development and implementation of a comprehensive suppliers’ database including catalogues of various products and prices and ensure that supplier appraisal is conducted on annual basis.
Prepare analysis Reports on procurement and delivery of items on a monthly basis in order to engage the customers and other stake holders
Prepare bid analysis in preparation for the procurement meetings and draft contracts for review by the SCM.
Coordinate the preparation and issuance of purchase orders to suppliers and process invoices for payments.
Oversee the custody of key procurement documents and ensure proper filing system in place.
Contribute to capacity building of supply chain management function and field staff on supply chain
Support the SCM in the development of master procurement plan for the National Office.
Contribute to annual price surveys at NO and field and establishment of suppliers database including catalogues of various products and prices.
Contribute to supply chain risk management through identification of SCM Risk based audit risks and proactively participate in risk mitigation
Maintain a tracking System for all approved PRFs in the system and ensure that they are analyzed, processed and relevant weekly reports to the supervisor prepared in a timely manner.
Process supplier invoices for payment by attaching relevant backup documents and submit to Finance in a timely manner.
KNOWLEDGE, SKILLS AND ABILITIES
Bachelor’s Degree in Business Administration, Purchasing and Supply or related degree, Chartered Institute of Purchasing and Supply or any other recognized professional institute
Over 5 years’ experience in leading a Humanitarian Logistics and Supply Chain Department
Technical Skills & Abilities
Ability to relate with internal and external customers
People Management and performance monitoring
Contract and Supplier Management
Logistics ,Transport, Distribution and Warehousing Management
Government and tax policies regarding procurement supplies
Limited travel, working in team and provide support
Travel: Domestic/international travel is required
How to apply
Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-burundi. If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process. All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.
In case you face challenges applying through the online system, please call HR department for support. The closing date for submission of applications (Updated and signed CV, motivation letter, certificates of service, and Certified Degrees) is September 15, 2017 no late applications will be accepted.
World Vision Burundi does neither use employment agencies nor does it charge money for recruitment, interviews or medical checks.
As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children.
Although all applications will be considered on their individual merit, suitably qualified women are especially encouraged to apply.