Grants Coordinator_WASH Tubeho Neza Project
Section I – JOB DESCRIPTION/ PUBLICATION TEXT
PURPOSE OF POSITION
To coordinate the implementation of water, sanitation and hygiene project activities in collaboration with the Project Team and partners. This includes project design, ToR elaboration, project implementation, monitoring, and O&M training. Responsibilities also include the provision of technical guidance and implementation support to partners in water supply and sanitation facilities construction and rehabilitation at communities and publics institutions (schools, healthcare and public places) and in capacity building related to infrastructures management and rationale utilization as needed in order to achieve the desired high impact on child and communities wellbeing. The primary responsibility of a project coordinator is to keep the project and all related processes running smoothly.
He/she will play a key role in representing WV Burundi at key Water, Sanitation and Hygiene technical meetings and with the partners, and will liaise with the Ministry of hydraulic, Mines and Energy, Ministry of Public Health (or their equivalents), technical water and sanitation department including liaison on behalf of WV Burundi with Water Authorities, as well as various related NGO partners. The WASH project coordinator will be required to effectively plan, implement and monitor WASH project in Karusi, Cankuzo and Gitega innovatively.
End Results Expected
Engineering Designs, Drawings and Bills of Quantities
Produce appropriate technical & engineering sketches and produce relevant engineering drawings/designs such structures for Office buildings, Classrooms, VIP Latrines, water distribution networks, Water storage tank towers, underground water tanks, water catchments, hand dug-wells, Pump houses, Water retaining and conservation structures etc
Technical specifications of civil works is well done
Prepare schedule of materials and Bills of Quantities for the relevant designs
Bills of quantities conform with the assessment
Conduct feasibility studies, engineering surveys and measurements necessary for the design of structures and their construction and ToRs with annexes of GPS Coordinates, location maps and route plans of all infrastructure projects.
ToR well designed according to the community’s needs.
Participate in baseline surveys or rapid assessments to establish existing gaps, priorities, capacity and justification for intended/proposed project
Baseline survey done as bench mark for initial status.
Contract management and procurement of services and supplies
Provide input documentation related to procurement of works and services contracts and facilitate, the process of contract tendering, recommendations regarding awarding contracts
Guidance on technical specification is provided on time.
Supervise construction activities and conduct regular site visits and provide technical instructions and guidance to the contractors and implementing partners and develop clear monitoring plans and conduct field monitoring visits and prepare work progress reports
Construction are done in conformity with ToR and within the terms of contract.
Provide technical support to WASH department on timely preparation of Supply Requests for procurement of technical services for example construction materials, pipes and fittings, pumps and generators and conduct measurements and certify accomplishments on contracted works as per the conditions of contract and recommend to supervisor for payment
Procurement of services related the Civil works and others Technical aspect is done on time.
Sample and verify suitability of materials in terms of engineering specifications and validity and recommend delivery/receipt to stores. This include logistic department support by providing technical details and specification to facilitate collection of local market prices for technical items
Quality of material for constructed is monitored and approved
Ensure timely and efficient monitoring and evaluation of project activities, compile project reports highlighting project impact against indicators and contribute to field based reports to WVB and/or external donors
Project report is timely produced with good quality.
Community Mobilization and capacity building
Facilitate on job skills transfer or training workshops for artisans, technicians and Water and Hygiene and Sanitation management committees.
Capacity building of Partners is strengthened on WASH.
Prepare simple training or instruction manuals for water supply structures or activities for training/skills transfer purpose, provided such documents
TOR and Training material are prepared and quality ensured
Assess capacity of partners and establish/keep updated list of preferred partners in programme areas and beyond and Build capacity of partners on technical aspects and work and support them for timely accomplishment of set programme targets
Performance of partners are assessed and appropriate recommendation provided.
Ensure participation and involvement of local authorities and the beneficiary community in program implementation so that programming occurs in a consultative, participative and gender sensitive way
Implementation of the project is done in consultative and participative manner to enhance ownership.
Monitoring and Evaluation and reporting
Monitor on operation and maintenance of implemented projects and make follow up visits and provide support, if needed including water quality testing following the parameters and frequency as agreed in the proposal and prepare precise report with recommendations
Operation and maintenance schedule of infrastructure is agreed with partners for implementation.
Document information and data including project location with GPS Coordinates, tested yield including test methods and protocols and dates for testing, people served and other uses for each source, pump information, type and power supply, pumping head, capacity at head, Information on drilling equipment used including equipment for yield testing
Project information and achievement are well documented
Ensure physical recordings of accomplishments and Provide technical recommendations on problems encountered at the construction sites and timely and efficient monitoring and evaluation of project activities, compile project reports highlighting project impact against indicators and contribute to field based reports to WVB and/or external donors and prepare completion report with work certification
Project progress and completion timely prepared with work completion certificate.
Any other ad hoc duties including providing input for new proposals by providing technical information or developing draft proposals and concept note as may be assigned by the WV that is consistent with the nature of the job.
Smooth project integration with existing program is ensured.
KNOWLEDGE, SKILLS AND ABILITIES
Minimum education, training and experience requirements to qualify for the position:
List additional work experience required as a minimum qualification for this position.
License, registration, or certification required to perform this position:
If applicable, include language requirement(s) as a minimum qualification for this position.
Preferred Skills, Knowledge and Experience:
How to apply
Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-burundi. If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process. All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.
In case you face challenges applying through the online system, please call HR department for support. The closing date for submission of applications (Updated and signed CV, motivation letter, certificates of service, and Certified Degrees) is June 10, 2018 no late applications will be accepted.
World Vision Burundi does neither use employment agencies nor does it charge money for recruitment, interviews or medical checks.
As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children.
Although all applications will be considered on their individual merit, suitably qualified women are especially encouraged to apply.