PURPOSE OF POSITION:
To lead in financial management and accountability for WV Central African Republic (CAR) Office, which will be implemented within the provinces in the country. To ensure compliance with grant regulations, timely and accurate financial reporting and capacity building of WV CAR finance staff.
To support the effective decision-making and financial sustainability of the project for both internal and external stakeholders. To ensure stewardship, accountability and transparency at all levels through the empowerment of WV CAR and partners. To ensure good planning & budgeting and minimize risk exposure to WV CAR and partners.
Leadership, Capacity Development and Strategic Partnering:
Provide strong and positive leadership to the finance department ensuring competent and motivated staff are hired and retained, providing efficient delivery of services.
Ensure professional and personal development of finance staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, procurement, SunSystems, grant management, risk management, leadership, etc.); and succession planning.
Model Christ-centered servant leadership and support spiritual development of his/her team.
Actively participate in the West Africa Regional Office (WARO) Finance team meetings.
Attend and actively participate in strategic regional meetings.
Facilitate Operations and other non-finance staff in understanding and interpretation of financial statements.
Ensure partnership finance policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, Local Partners and Board, as appropriate.
Develop strong networks internally (other NOs, SOs and partnership entities) and externally (other NGOs, banking entities, communities, etc.) through effective communication, relationships and twin citizenship.
Ensure adherence to WVI key policy documents – mission, core values, and covenant of partnership.
Grant & PNS Monitoring and Compliance:
Ensure that grant financial tracking/monitoring systems are established and maintained to comply with donors requirements and WVI policies.
Ensure that grant compliance with all requirements, regulations and policies are met during all project phases.
Ensure accuracy, efficiency and effectiveness in all areas of grant accounting.
Regularly evaluate the internal control systems that support grant accounting needs, including necessary and appropriate adjustments to Sun-Systems coding, database integration, etc.
Provide grant guidelines on budgeting, reporting, indirect project cost allocations, Labor Distribution Report (LDR) processing, reconciliation, in order to establish high grant accounting standards.
Review and approve all journal entries to ensure correct postings to finance database.
Maintain regular communication with Support Office finance staff regarding financial status of the projects.
Sub-recipient Monitoring and Capacity Building:
Manage and ensure Sub-recipients have internal control systems in place such that accounting records are complete, accurate and are maintained on a consistent basis within the generally acceptable accounting principles.
Take lead in continuous improvement of the quality of documentation/financial reports submitted by sub-recipients as a result of training sessions conducted.
Ensure timely submission of reports by sub-recipients to enable review and consolidation of report for timely submission to donor as a result of training sessions conducted.
Under-take field visits to ensure Financial reports can be linked to the programmatic reports.
Through review of submitted financial reports, all sub-recipients are privy to information as to their performance, avenues for improvement and what is expected of them.
Financial Accounting & Reporting:
Maintain accounting vouchers and files of the project.
Train sub-recipients (partners) with weak capacity in developing accounting records.
Provide confirmation of availability budget prior to expenditures being incurred under the Grants and PNS Projects.
Review and timely submission of program financial data to finance or incorporation into the Ledger.
Ensure financial reports are received form sub-recipients, reviewed and consolidated and available to assist in decision making.
Prepare monthly financial reports for all projects to ensure, spending is monitored to and it is in line with the approved budget. Variances explained.
Consolidate financial reports from Sub-recipients for review and subsequent submission to Donors. This ensures timely disbursement of funds from the Global Fund to the program. Subsequently, Sub-recipients receive disbursements on time thus timely implementation of planned program activities.
Timely response to any queries relating to the financial aspects on grants and PNS from donors, WARO, Support Offices, Auditors and Sub-recipients.
Support program and RAM Team in budget development, monitoring and reporting.
Ensure proper analysis on Budget versus actuals.
Cash and Asset Management:
Manage the entire project liquidity process to ensure adequate funds are available to meet projects and sub-recipient disbursement requirements and arising obligations.
Review monthly bank reconciliations.
Ensure an updated Asset register is maintained.
Carry out quarterly analytical reports submitted to the Finance Director and Management.
Capacity assessment of Sub-recipients financial management systems on their ability to manage and report accurately on the grant funds.
KNOWLEDGE, SKILLS & ABILITIES:
Bachelor degree or equivalent qualification in Finance or Accountancy.
Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls.
Minimum five years’ experience of which two years must be in grant accounting and international NGOs.
HEAT Training is Mandatory for this position.
Effective in written and verbal communication in French is Mandatory for this position.
Preferred Skills, Knowledge and Experience:
Certified Public Accountant (CPA) or Chartered Accountant would be desirable.
Good understanding of working with sub recipients at higher level.
Basic understanding of Major donor regulations. Previous experience with Global Fund (GF) is preferred.
Demonstrated expertise and experience in supervising consortium partners.
Experience and proficiency on financial software and reporting systems.
Self-guided, strong organizational and planning skills; ability to work independently and under pressure.
Ability to manage interpersonal relations and work effectively with others, to establish and maintain good working relations in a multicultural, multiethnic environment while showing sensitivity and respect for diversity.
Proficiency in Microsoft Office programs including Excel and Word.
Able to work on a cross-cultural environment with a multi-national staff.
Experience working in Humanitarian and or fragile context environment.
Work environment: Office-based with frequent travel to the field.
Travel: 30% Domestic/international travel is required.
On call: 15%