World Vision International

Global Fund Grant Finance Coordinator - Central African Repub

Job Description

PURPOSE OF POSITION:

To lead in grant financial management for World Vision (WV) Central African Republic (CAR) Global Fund malaria project, which will be implemented within the provinces in the country. To ensure compliance with grant regulations, timely and accurate financial reporting and capacity building of WV CAR and sub-recipient finance staff.

To support the effective decision-making and financial sustainability of the project for both internal and external stakeholders. To ensure stewardship, accountability and transparency at all levels through the empowerment of WV CAR and partners. To ensure good planning & budgeting and minimize risk exposure to WV CAR and sub-recipients.

KEY RESPONSIBILITIES:

Grant Monitoring and Compliance:

  • Ensure that grant financial tracking/monitoring systems are established and maintained to comply with Global Fund requirements and WVI policies.

  • Ensure that grant compliance with all GF requirements, regulations and policies are met during all project phases.

  • Ensure accuracy, efficiency and effectiveness in all areas of grant accounting.

  • Regularly evaluate the internal control systems that support grant accounting needs, including necessary and appropriate adjustments to Sun-Systems coding, database integration, etc.

  • Provide grant guidelines on budgeting, reporting, indirect project cost allocations, Labor Distribution Report (LDR) processing, reconciliation, in order to establish high grant accounting standards.

  • Review and approve all journal entries to ensure correct postings to finance database.

  • Maintain regular communication with Support Office finance staff regarding financial status of the project.

Sub-recipient Monitoring and Capacity Building:

  • Manage and ensure Sub-recipients have internal control systems in place such that accounting records are complete, accurate and are maintained on a consistent basis within the generally acceptable accounting principles.

  • Take lead in continuous improvement of the quality of documentation/financial reports submitted by sub-recipients as a result of training sessions conducted.

  • Ensure timely submission of reports by sub-recipients to enable review and consolidation of report for timely submission to donor as a result of training sessions conducted.

  • Under-take field visits to ensure Financial reports can be linked to the programmatic reports.

  • Through review of submitted financial reports, all sub-recipients are privy to information as to their performance, avenues for improvement and what is expected of them.

Financial Accounting:

  • Maintain accounting vouchers and files of the project

  • Train sub-recipients (partners)with weak capacity in developing accounting records.

  • Provide confirmation of availability budget prior to expenditure being incurred under the Global Fund Malaria program.

  • Review and timely submission of program financial data to finance or incorporation into the Ledger.

Financial Reporting:

  • Ensure financial reports are received form sub-recipients, reviewed and consolidated and available to assist in decision making.

  • Prepare monthly financial reports for the Principle recipient to ensure, spending is monitored to and it is in line with the approved budget. Variances explained.

  • Consolidate financial reports from Sub-recipients with that of the PR for timely submission to the LFA for review and subsequent submission to the Global Fund. This ensures timely disbursement of funds from the Global Fund to the program. Subsequently, Sub-recipients receive disbursements on time thus timely implementation of planned program activities.

  • Timely response to any queries relating to the financial aspects of the grant from Global Fund, SO, WVI, LFA, Auditors and Sub-recipients.

Cash and Asset Management:

  • Manage the entire project liquidity process to ensure adequate funds are available to meet sub-recipient disbursement requirements and arising obligations.

  • Review monthly bank reconciliations.

  • Ensure an updated Asset register is maintained.

Risk Analysis:

  • Carry out quarterly analytical reports submitted to the Finance Director and Management.

  • Capacity assessment of Sub-recipients financial management systems on their ability to manage and report accurately on the grant funds.

Facilitate External Audit:

  • Manage the Audit process of all partners of the program as per the Global Fund requirements. Follow up on implementation of audit recommendations.

Facilitate Local Fund Agent to perform:

  • Principle Recipient Financial Capacity Assessment.

  • Financial report and budget reviews.

  • Financial on site data verification of the program.

Administration:

  • Ensure all copies of final signed Grant agreements documents with the Global Fund and with sub-recipients are available on file.

  • Facilitate storage of financial reports and records pertaining to the program in line with Global Fund requirements.

  • Attend program Quarterly Review Meetings and give feedback, updates and recommendations on the financial aspect of the Malaria program.

Supervise/mentor Global Fund Grant Officer:

  • Supervise grant officer and other finance staff under global fund unit to acquire adequate knowledge of the program to perform duties with minimum supervision.

  • Ensure Grant officer has undertaken suitable capacity building opportunities to enhance performance.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor degree or equivalent qualification in Finance or Accountancy

  • Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls.

  • Minimum five years experience of which two years must be in grant accounting and international NGOs.

  • Perform other duties as required.

Preferred Skills, Knowledge and Experience:

  • Certified Public Accountant (CPA) or Chartered Accountant would be desirable.

  • Good understanding of working with sub recipients at higher level.

  • Basic understanding of Major donor regulations. Previous experience with GF is preferred.

  • Demonstrated expertise and experience in supervising consortium partners.

  • Experience and proficiency on financial software and reporting systems.

  • Self-guided, strong organizational and planning skills; ability to work independently and under pressure.

  • Ability to manage interpersonal relations and work effectively with others, to establish and maintain good working relations in a multicultural, multiethnic environment

  • while showing sensitivity and respect for diversity.

  • Proficiency in Microsoft Office programs including Excel and Word.

  • Excellent English oral and written communication skills. French language skills are a bonus.

  • Able to work on a cross-cultural environment with a multi-national staff.

Working Environment/Travel:

  • Work environment: Office-based with frequent travel to the field.

  • Travel: 30% Domestic/international travel is required.