PURPOSE OF POSITION:
To support the Finance Director in providing financial accounting and oversight of grant-funded project in terms of budget monitoring and control, preparation and analysis of donor financial reports, ensuring compliance to World Vision Financial, donor regulations and efficient utilization of donor resources.
Grants Financial Reporting:
Ensure all grants/project reports are shared and discussed with the project team and submitted to donors/support offices within the required time schedule.
Assist the Finance Director in responding to queries from donors, support offices and other internal stakeholders.
Ensure high quality standards are maintained in the development of grants budget (including proposals) in coordination with programmes teams.
Analyse grants budget expenditure against approved budget through variance analysis and advise project management on potential over/under spending for corrective actions.
Ensure alignment of ledger data with final grants reports as part of project close out, ensure all pending payments are cleared and budget commitments made on PBAS database per respective donor and World Vision close-out procedures.
Grants Financial Management:
Visit the field periodically to ensure financial controls and procedures are in place.
Support Grant Accountants in their day to day activities.
Review payment vouchers and other journals to ensure proper coding in accordance with required standards.
Ensure all balances in the balance sheet relating grants are reconciled monthly and up to date.
Ensure full compliance with internal control procedures relating to grants.
Advice the Finance Director on level pf grants risks exposures.
Follow up on timely basis settlement advices to Support Offices.
Participate in project performance monitoring and evaluation in accordance with donor requirements.
Review monthly/quarterly financial reports with grant accountants and Finance Manager before the Finance Director’s approval and submission to donor or Support Office.
Train project non-finance and finance staff on grants regulations and World Vision finance policies and procedures.
Facilitate project managers to understand and interpret financial reports and analysis.
Assist the Finance Director in making adequate preparation for all types of audits by making information and documents readily available to auditors.
Assist in preparation of timely responses to audit queries/findings.
Contribute to the development of plans for implementation of audit recommendations.
Implement finance related audit recommendations relating to grants within time lines.
Ensure all copies of final signed Grant agreements documents are properly and securely filed including electronic copies on the DMS.
Ensure proper storage of financial reports and records pertaining to grants in line with donor requirements.
Ensure grants assets are monitored properly and records kept of grants assets.
KNOWLEDGE, SKILLS & ABILITIES:
A minimum Bachelor’s degree in Accounting or Finance or a related study.
A minimum of 3 years working experience-managing donor funded grants.
Experience working with other government grants will have an added advantage.
Must demonstrate experience working with partner organization.
Demonstrated experience working with remote teams in fragile context.
Excellent analytical, organizational and computer skills.
Good written and spoken English and French skills required.