PURPOSE OF POSITION:
To take lead, in the financial aspect of the Global Fund Malaria Project, through preparation and negotiation of proposal and annual budgets, financial reporting for management, donors and partners. Implementation and maintenance of accounting and financial internal control systems in line with WVI Field Finance Manual in order to ensure appropriate level of security for the Global Fund Malaria project funds and resources. Facilitate external audit and review of the all the partners under the Malaria project.
This position is expected to oversee the financial aspects of the partners in the Malaria project through conducting financial management and risk assessment of sub-recipients, capacity building, budget negotiation and preparation as well as review and monitor their financial performance. To ensure all partners of the project adhere to the standards of the Global Fund grants.
Financial Planning and Budgeting:
Manage in line with donor and WV requirements all financial demands for the approximate €27m Global Fund budget
Preparation and negotiation with the donor on the proposal budget including amendments.
Lead the budget negotiations process with sub-recipients to ensure accurate and reasonable annual budgets are in place for each sub-recipient.
Preparation of Principle Recipient Technical unit budget.
Ensure database with individual as well as consolidated annual budget available.
Sub-recipients/Partners Monitoring and Capacity Building:
Manage and ensure Sub-recipients/Partners have internal control systems in place such that accounting records are complete, accurate and are maintained on a consistent basis within the generally acceptable accounting principles.
Take lead in continuous improvement of the quality of documentation /financial reports submitted by sub-recipients/Partners as a result of training sessions conducted.
Ensure timely submission of reports by sub-recipients/Partners to enable review and consolidation of report for timely submission to donor as a result of training sessions conducted.
Under-take field visits to ensure Financial reports can be linked to the programmatic reports
Through review of submitted financial reports, all sub-recipients/Partners are privy to information as to their performance, avenues for improvement and what is expected of them.
Financial Accounting and Reporting:
Ensure financial reports are received form sub-recipients/Partners are reviewed and consolidated and available to assist in decision making.
Prepare monthly financial reports for the Principle recipient to ensure, spending is monitored to and it is in line with the approved budget. Variances explained.
Consolidate financial reports from Sub-recipient/Partners with that of the PR for timely submission of the PUDR/DR to the LFA for review and subsequent submission to the Global Fund. This ensures timely disbursement of funds from the Global Fund to the project. Subsequently, Sub-recipients receive disbursements on time thus timely implementation of planned program activities.
Timely response to any queries relating to the financial aspects of the grant from Global Fund, Support Office, WVI partnership, LFA, Auditors and Sub-recipients/Partners.
Maintain accounting vouchers and files of the National Partners.
Train sub-recipients /partners (partners) with weak capacity in developing accounting records.
Provide confirmation of availability budget prior to expenditure being incurred under the Global Fund Malaria Projects.
Review and timely submission of project financial data to finance for incorporation into the NO Ledger.
Cash and Asset Management:
Manage the entire project liquidity process to ensure adequate funds are available to meet sub-recipient disbursement requirements and arising obligations.
Review monthly bank reconciliations.
Assist in setting up proper internal control systems for the project and, promote the practice of transparency and integrity for good stewardship of the project’s resources.
Capacity assessment of Sub-recipients financial management systems on their ability to manage and report accurately on the grant funds.
Manage the Audit process of all partners of the project as per the Global Fund requirements. Follow up on implementation of audit recommendations.
Leadership and Capacity Building:
Supervise grant accountant and other finance staff under global fund unit to acquire adequate knowledge of the program to perform duties with minimum supervision.
Ensure Grant accountant has undertaken suitable capacity building opportunities to enhance performance.
Ensure all copies of final signed Grant agreements documents with the Global Fund and with sub-recipients are available on file.
Facilitate storage of financial reports and records pertaining to the program in line with Global Fund requirements.
Attend program Quarterly Review Meetings and give feedback, updates and recommendations on the financial aspect of the Malaria project.
KNOWLEDGE, SKILLS AND ABILITIES:
A minimum Bachelor’s degree in Accounting or Finance or a related study.
Professional technical skill desired : CPA / ACCA Finalist.
A minimum of 5 years working experience managing donor funded grants.
Experience working with Global Fund grants will have an added advantage.
Must demonstrate experience working with partner organization.
Experience in developing budgets and negotiating the same with partner agencies and donors.
Preferred Skills, Knowledge and Experience:
A professional/chartered Accountant.
Demonstrated success in achieving results under challenging implementation circumstances.
Sound knowledge of programme management.
Ability to interact , influence and persuade across all organizational levels and demonstrate a professional presence.
Must be able to lead and manage a team.
Must be computer literate in Microsoft Office programs.
Knowledge of government grant regulations and supply chain requirements preferred.
Proficiency in written and spoken English
Good oral/written and interpersonal skills.
Able to work on a cross-cultural environment with a multi-national staff.
Ability to travel within country, regional and internationally.
Fluency in French required.
A full commitment to World Vision’s core values and mission statement.
Full adherence to World Vision Child Protection, Code of Conduct and Conflict of Interest policies.
Full Adherence to security protocols.
Position requires willingness and ability to continue to function during a crisis situation, including during a World Vision response to a manmade or natural disaster.
Work environment: Office-based with frequent travel to the field.
Travel: 25% Domestic/international travel is required.
On call: When the Global Fund requires information urgently.