World Vision International

Senior Grant Finance Officer - Central African Republic

Job Description

PURPOSE OF POSITION:

To provide proper financial accounting and oversight over grant funded activities, in terms of budget monitoring and control, production and analysis of donor financial reports, ensuring compliance to World Vision Field Financial Manual, donor regulations and in order to efficiently utilize donor resources.

KEY RESPONSIBILITIES:

Grants Financial Reporting:

  • Ensure all grants/projects reports are discussed with the project team and passed to donors and support offices within the required time schedule.

  • Assist the Finance manager in responding to respective queries from our donors, support offices and internal related ones.

  • Ensure high quality standards are maintained in our budget development (proposal, grant and matches) in co-ordination with program personnel.

  • Ensure proper co-ordination with our Sub-recipients /Sub-grants and our office and built their capacity where need be in assuring office risk is minimized due to non-compliance with donor regulations. Also ensure timely disbursement of funds to sub-recipients and reporting of the same.

  • Analyze grant expenses against the approved budgets and advice the management on potential risk of under/overspending through variance analysis.

  • Be responsible for LDR’s reconciliation and ensuring office risk is eliminated as a result of non-compliance to the policy.

  • Keep track on timely monthly submit of all grants reports to internal and external users/donors.

  • Ensure alignment of our ledger data with final grants reports after project close out and ensure all pending payments are cleared and commitments made on PBAS per respective donor and WV project closure-out procedures.

  • Do periodic visit project field sites to ensure financial controls and procedures are in place.

Financial Accounting & Management:

  • Observe and monitor all internal control issues around grants.

  • Be a key player in the issues of grants accounting and management to ensure fully compliance with our internal and donor requirements.

  • Supporting financial accountants on their day to day activities.

  • Reviewing of payment vouchers and other journals to ensure proper coding and completeness per required financial standards.

  • Act as the lead in the production of monthly financial & management reports ensuring that all the data reflected is accurate and correct.

  • This involves working closely with all the accountants in the department and reviewing such reports with the Finance Manager before attaching them on the FFR or sending out to Support Offices (SOs) or donors.

  • Make sure that all BS and IS accounts relating to the projects are reconciled on a monthly basis.

  • Take a lead on the inter-company Settlement advise.

Project Cycle Management:

  • Review and advice on the project proposal/budget preparation in regard to compliance issues for all prospective sources of funding.

  • Take part in the programme and project performance monitoring, evaluation and reporting in accordance to donor requirements.

  • Ensure timely submission of project financial reports and follow up on the project closure-out procedures relating to financial aspects.

  • Staff Management and Capacity Building:

  • Provide training for operations and field finance staff in financial management and budgeting.

Audit:

  • Review responses to project financial audit issues for review and approval by the Finance Director and Project Managers.

  • Review plans and ensure implementation of finance audit recommendations relating to National Office (NO) within timelines.

  • Assist in preparation and response to both internal and external Audits engagement and queries with duty to advice the management on the level of risk exposure.

  • Together with other finance team members, participate in responding to internal audit queries.

Others:

  • Any other duties as may be assigned from time to time by the Grant Finance Manager or Finance Director.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s degree in Business Administration, Accounting & Finance.

  • Experience with Results Based Management or similar results based management tools.

  • Demonstrated experience managing remote teams in insecure contexts to implement development projects.

  • Excellent analytic, organizational and computer skills; MS Office, Word, Excel, Outlook, Powerpoint.

  • Good written and spoken English and French skills required.

  • Experience: 2 years of experience minimum.

Preferred:

  • Master in Business Management (4 years study in Accounting and Finance ).

  • 2 years Experience in accounting firm or confirmed accountants in institutional donor funded projects.

  • Attend and participate in daily devotions and or weekly Interfaith discussion.

  • Perform other duties as required.

Working Environment/Travel

  • Work Environment: NO-Based position with frequent travels to field offices

  • Travel: Domestic/international travel is required.

  • On call: