Food and Cash Resources Manager, Central African Republic

13979-16G12003
Bangui Capital RCA
01-Aug-19
International Role - Yes
1-2 Years

PURPOSE OF POSITION:

To provide national leadership, strategic direction, and technical oversight to World Vision Central African Republic (CAR) Integrated Food Assistance Program. The Food Assistance Program Team Leader is primarily responsible for leading a multi-disciplinary team to successfully implement all planned activities under of the Program across different geographical locations; and ensuring compliance with WV Food Assistance Management guidelines, donor standards, core humanitarian principles, Sphere, Do-No-Harm, and acceptable risks appetite.

MAJOR RESPONSIBILITIES:

Leadership/Program Strategy:

  • Direct Food Assistance Program and Operational Strategy through strategic vision and strong leadership while directing overall program management.

  • Lead the development of new project proposals/concept notes; and diversification and growth of the Food Assistance Program portfolio under the Response in alignment with WV CAR Response Strategy, Global Centre Disaster Manaement Team (GCDMT) and needs.

  • Lead the WFP/WV Partnership negotiations processes involving WFP CAR, GCDM, and Response Leadership eventually culminating in signing of MOUs, Field Level Agreements and Joint Partnership Implementation Agreement ( JPIAs).

  • Set goals for programs and tracks progress, setbacks and overall performance.

  • Spearhead innovation and creativity within the food assistance programs to ensure cost competitiveness and value for money.

Implementation, Monitoring & Reporting:

  • Provide supervision and technical support to all food assistance activities and ensure that they are managed and implemented as per Disaster Management Team (DMT) and donor standards and agreements.

  • Lead in the preparation and submission of monthly Food Assistance management reports (MMR) to the management within deadlines.

  • Ensure preparation and timely submission of correct project and financial reports (quarterly, semiannual, annual, and end of program or as per donor requirement).

  • Ensure an effective reporting system to produce timely and accurate commodities/vouchers reports to WV CAR, DMT (in line with DMT Performance Matrix Indicators), and donors and to other partners, including providing oversight of the

  • Commodity Tracking System (CTS) program, ensuring timely submission of quality narrative and financial reports.

  • Ensure that partnership initiatives such as CWBO and DGMB are appropriately implemented within the Food Assistance Department.

Financial Management:

  • Manage the project budgets and ensure spending is within expenditure limits. Ensure no over/under spending on project of +/- 10%.

  • In coordination with the Finance department, ensure the Food Assistance program financial management practices complies with all relevant sections of the Field Financial Manual – FFM (inventory, finances, capital assets and administrative procedures of the Food Assistance department to conform to WV standards).

  • Ensure that all Food assistance projects’ finances are managed and accounted for in ways that have been agreed upon with the donors and support offices; this includes all the normal internal control mechanisms.

  • Ensure financial reports are produced and posted on the FFR Database.

Risk Mitigation & Management:

  • Lead in Program risks identification, mitigation planning and management through the World Vision Enterprise Risks Management process – maintaining an updated project level risks register and ensuring key program risks are incorporated into the consolidated Response Risks Register.

  • Oversee Food Assistance Program audit readiness in line with WV audit schedule and regulations or as per donor requirements.

  • Provide timely management responses and implementation plans for all Food Assistance Audits, GCDM Monitoring Visits, Donor Visits, and other internal/external visits that guarantee full compliance with reports recommendations.

  • Monitor and ensure all agreed program internal controls, processes/tools, SOPs and all relevant protocols/guidelines are fully adhered to.

Networking and Collaboration:

  • Represent WV CAR Response at food security cluster and cash working groups forums, including all engagements related to food assistance ( in-kind & CVP).

  • Responsible for establishment and maintenance on mutually beneficial partnership between WFP CAR and WV CAR, ensuring WV remains a strategic and competitive partner to WFP.

  • Key Liaison/focal point with GCDM for all technical and programmatic engagements related to the food assistance portfolio within the CAR Response.

  • Operational focal point with support offices on implementation of the Joint Project Implementation Agreement (JPIA), responding to all queries and information needs.

People Management:

  • Define work responsibilities (clear JDs fully signed by all staff), reporting relationship and ensuring effective performance management for staff in the Food Assistance Department.

  • Lead capacity building of the food team to meet established standards through on-the-job training, workshops, mentoring and any other appropriate methods.

  • Lead identification of staffing needs, determine skills and qualifications and ensure fast track recruitment and appointment in coordination with P&C department for timely Food Assistance projects’ implementation.

  • Identify the capacity gaps in the Food Assistance and develop plans for building the capacity in collaboration with P&C for effective programming.

  • Ensure that there is a succession plan.

  • Support initiatives for Food Assistance Department staff care and well-being.

  • Hold departmental meetings – Monthly, quarterly.

  • Lead the Food Assistance team in a way that facilitates a high performance culture, open trustworthy relationships and integrity, promote a culture of learning and development, employee engagement and good stewardship of human capital.

  • Ensure that all staff in the Food Assistance projects attends daily devotions, annual Days of Prayer.

Staff Safety and Security:

  • In collaboration with the Base Managers and Security Department, ensure all program staff participate in online security training and all mandatory security training/orientations required by the response.

  • In collaboration with the Base Managers and/or Security Department ensure all program staff fully comply with security protocols to ensure staff and resources safety of the program.

KNOWLEDGE, SKILLS & ABILITIES:

  • Minimum: Bachelor Degree in Project Management, Business management, Community Development, Agriculture, Sociology or related field.

  • Preferred; MBA/MSc Degrees (in above disciplines).

  • Requires at least five years’ experience in both humanitarian emergency and community development.

Technical Skills & Abilities:

  • Experience in developing and implementing all types of food programming (GFD, FFE, FFA, SFP, Cash transfers).

  • Good oral and written communication skills.

  • Strong networking and engagement skills with donors, government and other stakeholders.

  • Proven strong ability in managing large project team both national.

  • Able to work in a harsh and demanding environment and adaptable to rapidly changing contexts.

  • Computer aptitude desirable (MSWORD, EXCEL, Lotus Notes).

  • Ability to lead, plan, and organize.

  • Good Planning and organization skills.

  • Good planning and organizational skills.

  • Excellent spoken and written French (REQUIRED).

  • Intermediate spoken and written English (REQUIRED).

  • Cross cultural work experience preferred.

  • At least 5 years plus experience in operations and management of food assistance programs (in-kind and cash.

  • Experience with World Visions Food Programming and Management policies, guidelines and systems.

  • Strong experience in partnering with the UN World Food Programme @ lead negotiator level.

Work Environment/Travel:

  • The position requires frequent travel to remote operational locations with very minimum amenities.