PURPOSE OF POSITION:
To provide national leadership, strategic direction, and technical oversight to World Vision Central African Republic (CAR) Integrated Food Assistance Program. The Food Assistance Program Team Leader is primarily responsible for leading a multi-disciplinary team to successfully implement all planned activities under of the Program across different geographical locations; and ensuring compliance with WV Food Assistance Management guidelines, donor standards, core humanitarian principles, Sphere, Do-No-Harm, and acceptable risks appetite.
Direct Food Assistance Program and Operational Strategy through strategic vision and strong leadership while directing overall program management.
Lead the development of new project proposals/concept notes; and diversification and growth of the Food Assistance Program portfolio under the Response in alignment with WV CAR Response Strategy, Global Centre Disaster Manaement Team (GCDMT) and needs.
Lead the WFP/WV Partnership negotiations processes involving WFP CAR, GCDM, and Response Leadership eventually culminating in signing of MOUs, Field Level Agreements and Joint Partnership Implementation Agreement ( JPIAs).
Set goals for programs and tracks progress, setbacks and overall performance.
Spearhead innovation and creativity within the food assistance programs to ensure cost competitiveness and value for money.
Implementation, Monitoring & Reporting:
Provide supervision and technical support to all food assistance activities and ensure that they are managed and implemented as per Disaster Management Team (DMT) and donor standards and agreements.
Lead in the preparation and submission of monthly Food Assistance management reports (MMR) to the management within deadlines.
Ensure preparation and timely submission of correct project and financial reports (quarterly, semiannual, annual, and end of program or as per donor requirement).
Ensure an effective reporting system to produce timely and accurate commodities/vouchers reports to WV CAR, DMT (in line with DMT Performance Matrix Indicators), and donors and to other partners, including providing oversight of the
Commodity Tracking System (CTS) program, ensuring timely submission of quality narrative and financial reports.
Ensure that partnership initiatives such as CWBO and DGMB are appropriately implemented within the Food Assistance Department.
Manage the project budgets and ensure spending is within expenditure limits. Ensure no over/under spending on project of +/- 10%.
In coordination with the Finance department, ensure the Food Assistance program financial management practices complies with all relevant sections of the Field Financial Manual – FFM (inventory, finances, capital assets and administrative procedures of the Food Assistance department to conform to WV standards).
Ensure that all Food assistance projects’ finances are managed and accounted for in ways that have been agreed upon with the donors and support offices; this includes all the normal internal control mechanisms.
Ensure financial reports are produced and posted on the FFR Database.
Risk Mitigation & Management:
Lead in Program risks identification, mitigation planning and management through the World Vision Enterprise Risks Management process – maintaining an updated project level risks register and ensuring key program risks are incorporated into the consolidated Response Risks Register.
Oversee Food Assistance Program audit readiness in line with WV audit schedule and regulations or as per donor requirements.
Provide timely management responses and implementation plans for all Food Assistance Audits, GCDM Monitoring Visits, Donor Visits, and other internal/external visits that guarantee full compliance with reports recommendations.
Monitor and ensure all agreed program internal controls, processes/tools, SOPs and all relevant protocols/guidelines are fully adhered to.
Networking and Collaboration:
Represent WV CAR Response at food security cluster and cash working groups forums, including all engagements related to food assistance ( in-kind & CVP).
Responsible for establishment and maintenance on mutually beneficial partnership between WFP CAR and WV CAR, ensuring WV remains a strategic and competitive partner to WFP.
Key Liaison/focal point with GCDM for all technical and programmatic engagements related to the food assistance portfolio within the CAR Response.
Operational focal point with support offices on implementation of the Joint Project Implementation Agreement (JPIA), responding to all queries and information needs.
Define work responsibilities (clear JDs fully signed by all staff), reporting relationship and ensuring effective performance management for staff in the Food Assistance Department.
Lead capacity building of the food team to meet established standards through on-the-job training, workshops, mentoring and any other appropriate methods.
Lead identification of staffing needs, determine skills and qualifications and ensure fast track recruitment and appointment in coordination with P&C department for timely Food Assistance projects’ implementation.
Identify the capacity gaps in the Food Assistance and develop plans for building the capacity in collaboration with P&C for effective programming.
Ensure that there is a succession plan.
Support initiatives for Food Assistance Department staff care and well-being.
Hold departmental meetings – Monthly, quarterly.
Lead the Food Assistance team in a way that facilitates a high performance culture, open trustworthy relationships and integrity, promote a culture of learning and development, employee engagement and good stewardship of human capital.
Ensure that all staff in the Food Assistance projects attends daily devotions, annual Days of Prayer.
Staff Safety and Security:
In collaboration with the Base Managers and Security Department, ensure all program staff participate in online security training and all mandatory security training/orientations required by the response.
In collaboration with the Base Managers and/or Security Department ensure all program staff fully comply with security protocols to ensure staff and resources safety of the program.
KNOWLEDGE, SKILLS & ABILITIES:
Minimum: Bachelor Degree in Project Management, Business management, Community Development, Agriculture, Sociology or related field.
Preferred; MBA/MSc Degrees (in above disciplines).
Requires at least five years’ experience in both humanitarian emergency and community development.
Technical Skills & Abilities:
Experience in developing and implementing all types of food programming (GFD, FFE, FFA, SFP, Cash transfers).
Good oral and written communication skills.
Strong networking and engagement skills with donors, government and other stakeholders.
Proven strong ability in managing large project team both national.
Able to work in a harsh and demanding environment and adaptable to rapidly changing contexts.
Computer aptitude desirable (MSWORD, EXCEL, Lotus Notes).
Ability to lead, plan, and organize.
Good Planning and organization skills.
Good planning and organizational skills.
Excellent spoken and written French (REQUIRED).
Intermediate spoken and written English (REQUIRED).
Cross cultural work experience preferred.
At least 5 years plus experience in operations and management of food assistance programs (in-kind and cash.
Experience with World Visions Food Programming and Management policies, guidelines and systems.
Strong experience in partnering with the UN World Food Programme @ lead negotiator level.
The position requires frequent travel to remote operational locations with very minimum amenities.