World Vision International

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Grant Finance Coordinator

Job Description

Purpose of the position:

Implementation and maintenance of accounting and financial internal control systems in line with WVI Field Finance Manual in order to ensure appropriate level of security for the Global Fund Malaria project funds and resources.

Facilitate external audit and review of the all the partners under the Global Fund Project.

This position is expected to oversee the financial aspects of the Grant through conducting financial management, risk assessment, capacity building as well as review and monitor their financial performance.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Major Responsibilities:

Financial accounting:

  • Manage in line with donor and WV requirements all financial demands for the Global Fund budget

Provide confirmation of availability budget prior to expenditure being incurred under the Global Fund.

Financial reporting:

  • Ensure financial reports are prepared, reviewed and available to assist in decision making.

  • Prepare monthly financial reports for the Project Manager and Leadership to ensure, spending is monitored to and it is in line with the approved budget. Variances explained.

Timely response to any queries relating to the financial aspects of the grant from Global Fund, UNDP, WVI partnership, LFA and Auditors.

Cash and asset management:

  • Manage the entire project liquidity process to ensure adequate funds are available to meet disbursement requirements and arising obligations.

  • Review monthly bank reconciliations

Ensure an updated Asset register is maintained.

Risk analysis:

  • Carry out quarterly analytical reports submitted to the Project Manager and Finances Director.

Facilitate External Audit:

  • Manage the Audit process of all partners of the project as per the Global Fund requirements.

  • Follow up on implementation of audit recommendations

Administration:

  • Ensure all copies of final signed Grant agreements documents with the Global Fund are available on file.

Facilitate storage of financial reports and records pertaining to the project in line with Global Fund requirements.

Supervise/mentor Global Fund Accountants

  • Supervise accountants under Global Fund to acquire adequate knowledge of the project to perform duties with minimum supervision.

Ensure Accountants have undertaken suitable capacity building opportunities to enhance performance.

Perform any other task from supervisors