World Vision International

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Regional Grant Acquisition & Management Programme Officer

Job Description

PURPOSE OF POSITION - Location can be anywhere in the Middle East & Eastern European Region where WVI is registered to operate

  • To support Priority NOs to grow international government, multilateral and major foundation grant resources.

  • To deliver capacity building support to targetted national offices to enhance grant acquisition and management (GAM).

  • To manage a coordinated strategy and process for grant acquisition and management across priority donors and in cooperation with SOs.

  • To support the development, writing and submission of quality grant proposals.

The GAM Hub is a virtual team of people within the ROs, SOs and NOs working together for improved bilateral government, multilateral, major foundation and, sometimes private sector grant acquisition and management. The GAM Programme Officer proactively target prioritised funding opportunities that will advance relevant WV Support Offices and partner National Office strategies. The position will also assist in the development/establishment of processes to enable successful grants acquisition and management.

Priority National Offices (NO): WV Offices in Georgia, Armenia, Bosnia & Herzegovina, Albania, Kosovo, Afghanistan and Pakistan and from the Syria Response.


Statements describing the final results of this position and method of accomplishments, and how results/performance are reviewed and measured.

% Time

Major Activities

End Results Expected



  • Strategic engagement and communication between RDU, SOs and National Offices supporting enhanced collaboration and alignment towards achieving improved grants acquisition and management.

  • Provide support to the development of improved donor landscape analysis to support grants acquisition.

  • Needs analysis and landscape analysis to support bids, mapping of potential partners and competitors for development of strategic partnerships to enhance competitiveness.



Grants Acquisition:

  • Identifying and defining funding sources from EU, UN and other public donors to support existing and planned programming activities. Work with NOs to track and prioritize grants opportunities that are aligned with their NO GAM Plan.

  • Provide strong analysis of donor Calls for Proposals and provide advice and local liaison to ensure bids are developed at timely manner, are aligned with donor requirements and address selection criteria.

  • Provide advice on key bid elements including program design, strategic partnerships, presentation of evidence and demonstrated track record to ensure quality applications are submitted.

  • Support NOs to develop a strong understanding of donor guidelines and procedures, in particular, eligibility, strategy and assessment processes to ensure donor compliance.

  • Apply timely project management methodologies and approaches to the bid preparation process to ensure effective and efficient teamwork, and a quality output. This will include acting as the project lead/manager for selected tender responses, managing the initiation, development, and submission of proposals in conjunction with internal SO team members and NOs/other partners.

  • Work closely with NO and SO teams to streamline Grant Acquisition processes including go/no go decision making flow chart and Grants Risk Assessment Form.

  • Support the NOs in the development of consortia whenever necessary in preparation for upcoming opportunities.



Donor Engagement:

  • Advise on donor relationship support NOs in coordination with SOs, and elevate WV’s profile.



Grants Management & Quality:

  • Support NOs in using effective grant management and quality tools/systems to ensure compliance.

  • Assist in the negotiation of contract details with funding bodies, subcontracted consultants and project partners.

  • Close cooperation with other RDU members and responsible regional finance team member for sharing of lessons learned and experiences.



Knowledge Transfer

  • Convey to national offices expertise in donor relations, donor requirements, and grant processes through a combination of coaching, mentoring and more formalized training.

  • Lead or support grant start-up workshops in cooperation with SOs and RDU.

  • Assess NO grant capacity, working with RO and NO personnel to develop GAM improvement plans, develop and share tools per NO needs.

  • Support RDU/participate in Proposal Pro training and transmission of knowledge.



Regional representation/key relationships:

Represent the region in the grants community fora :

  • WV internal: GAM, Global Grants Compliance Unit, Advocacy, corporate and donor partnerships

  • WV external in close cooperation with NOs: EU, UN agencies, potential partner NGOs within the NOs territory, research institutes.




  • Carry out additional responsibilities as assigned by the RO RDU Director.

  • Attend and participate in regional meetings, lessons learned, and devotional meetings.



List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.

Minimum education, training and experience requirements to qualify for the position:

  1. Essential: Relevant undergraduate degree in international or development studies, economics, social science, or similar).

  2. Desirable: Postgraduate qualifications or relevant technical/vocational studies.

Additional work experience required as a minimum qualification for this position.

  1. Minimum five years’ experience with government and multilateral organisation’s procedures and regulations.

  2. Minimum five years’ experience in successful proposal writing and management of proposal development teams.

  3. Experienced networker with an ability to maintain a good up to date knowledge of the grant opportunities and trends in the humanitarian sector; demonstrable prior successes in grant submissions/tendering.

Preferred Skills, Knowledge and Experience:

Academic requirements, technical skills or other knowledge preferred for this position.

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  1. Excellent experience in project management with government and multilateral agencies grant funded projects and experience of grant compliance procedures for major bilateral donors such as DFID, GAC and DFAT and multilateral donors, e.g. EU, UN.

  2. Experience in development of complex health (WASH, Maternal Child Health), child rights and protection and/or income generation and livelihoods grant proposals.

  3. Experience in grant contract management and compliance.

  4. Stakeholder management – particularly in complex environments across different countries/cultures or with multiple internal and external stakeholders.

  5. Experience in working with donors or other business development expertise.

  6. Strong financial capabilities including the ability to build and interpret complex budgets and financial reporting.

Additional work experience preferred for this position.

  1. Working knowledge of the WV Partnership preferred and ability to interface sensitively with people from various departments in both field and support offices.

  2. High performance and quality standards.

  3. Negotiation skills.

  4. Ability to motivate teams and inspire teamwork demonstrated by a track record of successfully training, mentoring and supervising grant staff.

  5. Self-managed, with ability to maintain focus and achieve outcomes under pressure.

  6. Relationship building and networking.

Work Environment

Travel and/or Work Environment statements if applicable.

  • The position requires ability and willingness to travel domestically and internationally up to 25 % of the time.

  • Commitment to WVs’ Core Values and Mission Statement and agreement with World Vision’s Christian ethos.