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Chief of Party, Dutch Relief Alliance DRC Joint Response

10133-17N09077
Kananga
16-May-18

PURPOSE OF POSITION:

The Chief of Party is responsible for the overall management of the Dutch Relief Alliance DRC Joint Response (JR) and is the lead liaison with WVNL. S/he is directly responsible for implementation of the objectives of the Acute Crisis Response, effective and compliant reporting and M&E. The Chief of Party Project Manager represents the Joint Response consortium in DRC and will therefore build and maintain relations and clear lines of communication with the six INGO JR members in DRC as well as with the WVNL Project Manager in the NL. S/he will facilitate learning between the JR-members, organize meetings for the JR-members, monitor country context and implementation, lead the evaluation and

support the JR-members if needed to solve issues. The project manager will explore and facilitate opportunities that reflect the joint collaboration/collaborative impact of working together in the consortium. S/he provides overall program leadership, and will be responsible for establishing and maintaining administrative and organizational structures.

KEY RESPONSIBILITIES:

  • Responsible for the overall planning, implementation and management of the project as well as the achievement of the goals and objectives of the project in a timely and cost effective manner.

  • Monitor the country context and give updates to The Hague, especially with regards to possible implications for achieving the DRC JR objectives.

  • Provide supervision, training and performance management.

  • Provide oversight to technical team leads. (consortium partners).

  • Build and maintain good partnership relations and communication with the 6 JR-members in DRC, including responding to queries from the JR-members in DRC.

  • Encourage transparency among and between consortium members to promote coordination and effectiveness.

  • Promote harmonisation & complementarity amongst members, stimulating efficient use and sharing of resources, capacity and expertise aimed at achieving maximum impact of the joint response.

  • Lead the planning of project activities and set high quality performance targets ensuring adherence to technical standards, best practices and donor guidelines.

  • Use M&E information to improve program implementation.

  • Identify operational risks and their solutions; resolve bottlenecks at an early stage.

  • Provide timely, accurate and relevant information on status and progress of the program that can be used by the NL based coordinator for maintaining relations with MoFA.

  • Facilitate and advise implementing partners on reporting tools and adherence with MoU requirements and strategies .

  • Consolidate and submit monthly, quarterly, bi-annual and annual reports to lead agency in the NL.

  • Support the coordinator in NL with writing and reviewing reports for the donor and ensure compliance with donor requirements.

  • Lead development of the program’s activity plan and budget and ensure timely performance across the consortium. (ensure timely and proper achievement of activities and budget, provide monthly variance analysis and initiate corrective action as needed).

  • Oversee the hiring, orientation, and training of key staff to build a technically strong, well supported, motivated team.

  • Identify and facilitate opportunities for staff professional development by providing adequate mentoring, clear orientation, feedback and learning opportunities.

  • Manage grant budget within approved spending levels and ensure accurate and timely financial reports.

  • Assure sound financial management of the project (e.g. budget execution, monitoring and reporting processes) especially by the program implementation team and adhere to WVI financial policies and procedures.

  • Ensure timely technical and financial reporting, review and provide feedback on compliance, progress, quality and completeness to members.

  • Ensure compliance and make recommendations for improving the overall effectiveness of the program.

  • Oversee supply and equipment acquisition, disposition, and management in compliance with WV internal and donor requirements.

  • Liaise with provincial government officials, local communities, and other organizations as appropriate.

  • Liaise with relevant actors, including but not limited to the Dutch Embassy, and the UN Cluster(s) in the country.

  • Actively engage in coordination working groups and meetings.

  • Facilitate networking, negotiation and other external actions for advancement of the program.

  • Organize learning and sharing opportunities between project and external stakeholders on a regular basis.

  • Promote learning among members and organize learning events, plan and facilitate monitoring/ support visits by DRCJR Manager – Netherlands and the donor.

  • Promote program results and organizational interests in national program and policy forums.

    Ensure cooperation and coordination between the implementing partners regarding Monitoring, Evaluation, Accountability and Learning (MEAL), knowledge and best practice sharing among member organizations to ensure effective and efficient delivery of the project. This will be done by means of:

  • Organizing a kick off meeting with all JR-members to get to know each other and each other’s programme.

  • Organizing (learning)meetings with members where the members will report on progress, status and possible re-adjustments; and share and discuss best practices and new initiatives and/or innovation.

  • Facilitation and organising an external evaluation in close coordination with the coordinator in NL.

  • Assess and provide recommendations for visibility of the DRC JR.

  • Collect photo’s and stories to show the work of the JR and work on the visibility of the JR.

KNOWLEDGE, SKILLS & ABILITIES:

  • At least 5 years of experience in the design and implementation of international development projects.

  • At least 3 years of senior-level project management experience in conflict-affected environments, experience in eastern DRC preferred.

  • Experience coordination and working with a consortium is required.

  • Experience overseeing the administrative, contracting, financial and logistical aspects of budgets close to $4 million a year.

  • Post-graduate degree in relevant fields such as international development, education, economics, or business.

  • Professional level written and oral English, proficient written and oral French are both required (FSI 3/3 and equivalent skill level).

  • Excellent interpersonal and leadership skills, including the ability to build and manage cooperative high-level relationships and motivate subordinates.

  • Experience working with vulnerable groups, i.e. inclusive program experience.

  • Experience with achieving gender equity in programming.

  • English and French skills essential.

Preferred Skills, Knowledge and Experience:

  • Experience managing and implementing emergency responses.

  • Experience working in consortium.

  • Demonstrated abilities in NGO reporting, budgeting, procurement, and project management.

  • Project performance management, including monitoring and evaluation.

  • Knowledge and understanding of Dutch Relief Alliance funding mechanisms.

  • Experience in managing inter-agency consortiums is preferred.

  • At least 5 year experience implementing and managing large international grants.

Work Environment/Travel:

  • The COP will be based out of the Response Office in Kananga with frequent travel to field sites.

  • National, Regional and international travel is expected as needed.