Chief of Party - Ebola Response, DRC

14825-17N09077
Goma
31-Oct-19
International Role - Yes
1-2 Years

*Position is contingent upon funding and donor approval.

PURPOSE OF POSITION:

World Vision’s Category III Ebola Response is intentionally scaling through an integrated food voucher, voucher-for-work, and food security project for the most vulnerable Ebola-affected populations. The Chief of Party (COP) will provide overall leadership and an integrated vision to various actors and through components of the project, and will be responsible for achieving the project’s results. H/She will ensure representation, quality design/re-design, staffing,

implementation, financial oversight, monitoring and reporting in compliance with donors’ & WVI policies and standards. H/She will identify project implementation issues and risks in a timely manner and suggest appropriate program adjustments.

MAJOR RESPONSIBILITIES:

Strategic Leadership:

  • Provide project vision, strategic planning, direction and leadership. Including day-to-day technical and programmatic oversight for design, planning and implementation of activities in support of the response goals and objectives.

  • Build a strong team, providing strategic guidance and building management capacity, synergy, and depth of leadership within WV through regular and ad hoc meetings (group and one on one).

  • Create an environment where staff can share experiences and best practices in a way that enhances the quality of the project.

  • Support and provide guidance on building strategic partnerships in the project area, to promote quality programming, innovative approaches, evidence generation and sustainable impact at scale.

  • Identifies key risks that could affect the achievement of strategic plan outcomes and proposes relevant mitigation measures to address these risks.

  • Facilitate the development of the project’s evolving theory of change, oversee the implementation of the work plan, and track progress towards core indicators and learning objectives.

  • Adopt a Collaborative, Learning, and Adaptive (CLA) management approach and actively cultivate a culture of learning.

  • Oversee compliance with the goals set in the contract and with USAID regulations and WVI policies and systems.

  • Create internal partnerships and cross-departmental relationships that build trust and allow the leveraging of social capital during crisis.

Operations Management:

  • Provide overall oversight of the project and maintain effective and regular communication with the WVUS core team and relevant WVUS Technical Advisors, USAID local mission, implementing partners, and government entities.

  • In collaboration with the project technical team, develop project work plan and ensure performance indicators and targets are met, as well as timely completion of activities.

  • Develops and implements processes and systems to improve operational performance.

  • Ensures the compliance of project’s activities with relevant governmental, WVI and USAID regulations, policies and standards.

  • Consults with the Response Director to address risks, challenges and other critical issues.

  • Apply a risk management approach to security to ensure all mitigation measures are resourced and managed effectively, robust plans are in place, and those plans are stress tested through training and simulation exercises.

  • Actively manage the organization’s profile and adapt quickly to changes in complex security environments through context monitoring and by proactively managing security risks in challenging contexts.

  • Organize regular review meetings the team to reflect on project’s approach, progress, best practices and create a space and opportunities for action-learning and debate.

  • Facilitate the signing of MOUs and contracts, with donors, SOs and other relevant stakeholders.

Financial Management:

  • Ensure proper financial management ensuring economy of scale, leveraging capacities and capabilities, and maximizing synergies between projects for a unified and cost effective response program.

  • Direct and focus private and public fund integration to maximize results and respond to community needs particularly in relation to most vulnerable children.

  • In collaboration with the GAM team, secure funding for WV with a goal of balancing and integrating the sources and proportions of funding from each of these sources (a multiplicity of Government and multilateral donors), ensuring a sustainable and intergenerational funding base for WV programs.

  • Manage project funds to ensure expenditures are within approved budgets, monitors variances in cash flows, and addresses issues, and follows USAID rules and regulations.

  • Analyze cost efficiency and quality of outputs from project conception to completion.

  • Ensure that program and projects audits are planned and conducted as per WV audit regulations and donor government requirements.

People Management:

  • Build and lead an effective and cohesive team for efficient implementation of the project.

  • Ensure adequate orientation and appropriate staff training so they can effectively discharge their roles.

  • Supervise a team of senior level international and national staff with skills across a diverse set of technical areas.

  • Ensure that all functions implement World Vision’s performance management standards and principles for all staff and that there are appropriate accountability and standards to encourage individual growth and increased team effectiveness.

  • Ensure Staff Care (including Stress and Trauma management), Staff Security, PSEA, Child and Adult Safeguarding and Risk Management protocols and procedures are developed and implemented in alignment with WV policies and standards.

  • Develop a high performance culture, accountability, openness, strong relationships, integrity, decisiveness, and foster a spirit of team unity and synergy between functions.

  • Oversee the development and implementation of a succession plan that ensures the active recruitment and capacity building of qualified candidates with senior management potential.

  • Ensure the continued implementation of WV’s staff capacity building program to equip staff to assume increasing levels of responsibility for effectiveness in WV’s program.

DME & Reporting:

  • Liaise with program and info Management to ensure internal and external reporting requirements are planned for, reports are prepared and submitted on time to the appropriate stakeholder.

  • Provide technical expertise to support the development of routes-based programming, ensuring that robust situational analyses/reports inform its further re-design.

  • Prepare and submit monthly and quarterly financial and management reports.

  • Ensure internal response coordination & information sharing mechanisms are functioning.

  • Ensure that quality control and monitoring systems are applied to all phases of the project management cycle, including selection and oversight of implementing partners, training and performance management.

  • Oversees documentation and evaluation, including accurate and timely reporting (internally and externally) of all program activities.

  • Ensure that accessible accountability and beneficiary feedback mechanisms are established and functioning.

  • Define a program evaluation framework and set up the programmatic assessment of various initiatives being implemented to identify best practices and areas of improvement.

  • Assess and where possible ensure that operational research is factored into the design to ensure high-quality and relevant data is generated when the project is implemented.

Representation and External Engagement:

  • Serve as the primary liaison with the USAID, sharing learning, presenting progress, troubleshooting, and securing buy-in for strategic improvements that enable the project to maximize the scale and sustainability of its impact and the value of USAID’s investment.

  • Represent World Vision to the communities within which we work, with a particular focus on children as key players in the transformation of their lives and the lives of those within their communities.

  • Represent World Vision to the Government, the church, major donor agencies, ministry partners, non-governmental agencies, media, and Faith-based organizations.

  • Build strategic alliances with these stakeholders that increase the impact of WV’s ministry on the communities with which it is involved.

  • Position World Vision as the leading agency through strategic alliances and partnerships with other International NGOs and the Humanitarian Community (UN, the private sector and consortia).

  • Position World Vision as advocacy and policy experts for the most vulnerable children through the effective collection and use of evidence.

  • Ensure strong collaboration with other projects within the response area to leverage impact for child-wellbeing.

KNOWLEDGE, SKILLS & ABILITIES:

  • At least 5years of experience in the design and implementation of international development projects.

  • At least 3 years of senior-level project management experience in conflict-affected environments, experience in eastern DRC preferred.

  • Experience overseeing the administrative, contracting, financial and logistical aspects of budgets close to $4 million a year.

  • Post-graduate degree in relevant fields such as international development, education, economics, or business.

  • Professional level written and oral English, proficient written and oral French are both required (FSI 3/3 and equivalent skill level).

  • Excellent interpersonal and leadership skills, including the ability to build and manage cooperative high-level relationships and motivate subordinates.

  • Experience working with vulnerable groups, i.e. inclusive program experience.

  • Experience with achieving gender equity in programming.

  • Experience and familiarity with WFP and USAID regulations and reporting requirements.

  • 3-5 years management experience in the food logistics (warehousing, transportation, distributions) and Cash/voucher programing.

  • Experience in Relief/Emergency Response operations outside home country.

  • Minimum of two years food assistance program planning experience at supervisory level.

  • Field-based international NGO work experience in Food Assistance program leadership, with a minimum of 3 to 5 years total development and emergency experience.

  • French and English languages are required.

Preferred Skills, Knowledge and Experience:

  • Demonstrated abilities in NGO reporting, budgeting, procurement, and project management.

  • Project performance management, including monitoring and evaluation.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 60% of the time.