Finance and Support Services Manager – WV DRC

17184-16N10162
Lubumbashi
27-Oct-20
International Role - Yes
1-2 Years

*Please submit your CV in English.

PURPOSE OF THE POSITION:

Provide overall oversight and management support for all aspects of financial management in the Zonal Office with a focus on ensuring accountability, stewardship, coordinating planning and budgeting processes, providing accurate financial data, analysis, and advice.

KEY RESPONSIBILITIES:

  • Provide strong and positive leadership to the zonal finance, ICT, Supply Chain and Administration units ensuring competent and motivated staff are hired and retained, providing efficient delivery of services.

  • Coordinate professional and personal development of zonal support services staff through adequate orientation, on the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, SunSystems, grant management, risk management, etc.); and succession planning.

  • Work with Finance & Support Services Director and Zonal Director to define and implement efficient and effective internal control systems for the zone.

  • Ensure partnership finance policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, Local Partners as appropriate.

  • Review alignment of budgets between projects, grants, MyPBAS, and Support Offices and ensure effective and efficient cost recovery practices are followed.

  • Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels.

  • Contributing to the development of appropriate policies and procedures for procurement of goods and services, in collaboration with the Supply Chain.

  • Coordinate the submission of timely, accurate and complete relevant reporting to the NO, donors, internal units.

  • Review all Balance Sheet Accounts ensuring that all items over 30 days are cleared.

  • Adhere to partnership policies, procedures and guidelines as stipulated in the WVI Financial Manual and other documents, including – but not limited to: grant compliance, planning & budgeting, year-end closing, carryforward, accounting and reporting.

  • Coordinate the timely and accurate submission of financial reports in Notes FFR (Field Financial Reporting) database, variances are explained and corrective actions are taken.

  • Review the reconciliation of MyPBAS to FFR monthly with action plan for addressing outstanding items.

  • Ensure Finance staff visit Programs/Projects to monitor accountability issues, follow up on implementation of audit findings and provide support as needed.

  • Coordinate Grants budgets preparation and submission in collaboration with Grants Finance Manager and GAM Team.

  • In collaboration with the Grant Finance Manager, provide regular analysis of zonal Grant financial reports and timely feedback to Grant managers for decision making.

  • Coordinate management responses to audits performed for projects; ensure they are sent on time to the Audit.

  • Department; and that finance related audit recommendations are implemented timely at all levels.

  • Attend daily chapel.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelor’s degree in Accounting, Finance, or Business Administration, or a related field.

  • ACCA, CIMA, CPA or equivalent preferred.

  • Solid knowledge of accounting principles, financial systems, budget/cash flow monitoring and internal accounting controls.

  • Highly flexible and agile in style with the ability to produce creative and pragmatic solutions to complex problems.

  • Demonstrates systems thinking.

  • Champions and Manages Innovation.

  • Must be able to lead and manage a team.

  • Good working knowledge of computerized accounting systems, preferably Sun Systems & ProVision.

  • Must be computer literate in Microsoft Office programs.

  • Minimum 5 years of experience in finance position with medium business/medium NGO/government agency.

  • Minimum 3 years of experience in finance management position.

  • Experience with planning and forecasting.

  • Able to work in a cross-cultural environment with a multi-national staff.

  • Ability to travel within country, regional and internationally.

  • Proficiency in written and spoken French & English.

  • Sunsystems.

Preferred Skills, Knowledge and Experience:

  • Knowledge of government grant regulations and financial reporting requirements preferred.

  • Knowledge of local accounting system preferred.

  • Experience of treasury activities, establishment and monitoring of budgets and an understanding of data processing.

  • concepts and systems is preferred.

  • Experience with humanitarian aid in-country is a plus.

  • Experience working in a challenging environment (either in a fragile context or a relief environment is preferred).

  • World Vision experience preferred.

  • French or Swahili preferred.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 30% of the time.