Grant Finance Coordinator - Democratic Republic of Congo
PURPOSE OF POSITION:
To manage the Financial and administrative function of the DAFP grant in accordance with Donor’s regulation and World Vision policy and procedures.
Supporting the effective decision-making and financial sustainability of the program through being a business partner with the Program Team and other business unit.
Ensuring stewardship, accountability and transparency at all levels through the active monitoring, capacity building and supervision.
Leads and supervises his/her finance and/or accounting staff for optimum performance.
Planning and Budgeting:
Assist Deputy Chief of Party (DCoP) to ensure project planning and budgeting work schedule to meet the requirements/deadlines by the National Office (NO) and other relevant stakeholders.
Support programme/project team to ensure programme/project budget are clear and aligned with project goals and outcomes, by giving due consideration to WVI Finance Policies and donor regulations.
Assist DcoP for budget-related- communication with relevant stakeholders.
Determine cash requirements of the programme/project and assist DcoP for funding request to NO.
Participate financial capacity assessment of the potential partners and partner selection process; assist the partners’ project planning and budgeting; engage in the development of agreements with the partners; and consolidate partners’ budget to WV project budget.
Prepare and process bank deposits/withdrawals and petty cash payments.
Prepare vouchers and process invoices for payment.
Upload daily and monthly transaction on sun6.
File accounting related documents for easy retrieval.
Ensure timeliness, completeness and accuracy in all accounting documents.
Reporting and Compliance:
Produce financial reports including logframe financial report in response to FFM, local government and donor regulations.
Assist programme/project team in preparing budget versus actual variance explanations report.
Assist for financial monitoring by contributing to the development of financial monitoring system, analyzing and sharing financial reports/ information.
Identify key donor requirements and communicate to programme/project team.
Risk Management and Internal Controls:
Assist to set up proper internal control system in programme/project team.
Promote and practice transparency and integrity for good stewardship of resources.
Communicate to appropriate people potential risk observed in the program implementation.
Assist Team Leader to take corrective actions/measures on audit recommendations and regularly monitor progress, in partnership with NO and partner finance departments.
Staff Capacity Building:
Conduct orientation on finance policies and procedures to newly hired staff.
Assess staff financial training needs and deploy a capacity building plan.
KNOWLEDGE, SKILLS & ABILITIES:
Bachelor degree or equivalent qualification in Finance or Accountancy.
Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls.
At least 5 years work experience in Finance and specifically on USG grant financial management in Humanitarian organization.
Preferred Skills, Knowledge and Experience:
Good understanding of Multiple grant Financial management with knowledge of donor’s regulation.
Experience and proficiency on financial software and reporting systems preferably sun system.
Self-guided, strong organizational and planning skills; ability to work independently and under pressure.
Ability to manage interpersonal relations and work effectively with others, to establish and maintain good working relations in a multicultural, multiethnic environment while showing sensitivity and respect for diversity.
Proficiency in Microsoft Office programs including Excel and Word.
Good written, oral communication and facilitation skills.
Able to work on a cross-cultural environment with a multi-national staff.