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Grant Finance Coordinator - Democratic Republic of Congo

10542-14N10156
Bukavu
03-Jul-18
International Role - Yes
2+ Years

PURPOSE OF POSITION:

  • To manage the Financial and administrative function of the DAFP grant in accordance with Donor’s regulation and World Vision policy and procedures.

  • Supporting the effective decision-making and financial sustainability of the program through being a business partner with the Program Team and other business unit.

  • Ensuring stewardship, accountability and transparency at all levels through the active monitoring, capacity building and supervision.

  • Leads and supervises his/her finance and/or accounting staff for optimum performance.

KEY RESPONSIBILITIES:

Planning and Budgeting:

  • Assist Deputy Chief of Party (DCoP) to ensure project planning and budgeting work schedule to meet the requirements/deadlines by the National Office (NO) and other relevant stakeholders.

  • Support programme/project team to ensure programme/project budget are clear and aligned with project goals and outcomes, by giving due consideration to WVI Finance Policies and donor regulations.

  • Assist DcoP for budget-related- communication with relevant stakeholders.

  • Determine cash requirements of the programme/project and assist DcoP for funding request to NO.

  • Participate financial capacity assessment of the potential partners and partner selection process; assist the partners’ project planning and budgeting; engage in the development of agreements with the partners; and consolidate partners’ budget to WV project budget.

Accounting:

  • Prepare and process bank deposits/withdrawals and petty cash payments.

  • Prepare vouchers and process invoices for payment.

  • Upload daily and monthly transaction on sun6.

  • File accounting related documents for easy retrieval.

  • Ensure timeliness, completeness and accuracy in all accounting documents.

Reporting and Compliance:

  • Produce financial reports including logframe financial report in response to FFM, local government and donor regulations.

  • Assist programme/project team in preparing budget versus actual variance explanations report.

  • Assist for financial monitoring by contributing to the development of financial monitoring system, analyzing and sharing financial reports/ information.

  • Identify key donor requirements and communicate to programme/project team.

Risk Management and Internal Controls:

  • Assist to set up proper internal control system in programme/project team.

  • Promote and practice transparency and integrity for good stewardship of resources.

  • Communicate to appropriate people potential risk observed in the program implementation.

  • Assist Team Leader to take corrective actions/measures on audit recommendations and regularly monitor progress, in partnership with NO and partner finance departments.

Staff Capacity Building:

  • Conduct orientation on finance policies and procedures to newly hired staff.

  • Assess staff financial training needs and deploy a capacity building plan.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor degree or equivalent qualification in Finance or Accountancy.

  • Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls.

  • At least 5 years work experience in Finance and specifically on USG grant financial management in Humanitarian organization.

Preferred Skills, Knowledge and Experience:

  • Good understanding of Multiple grant Financial management with knowledge of donor’s regulation.

  • Experience and proficiency on financial software and reporting systems preferably sun system.

  • Self-guided, strong organizational and planning skills; ability to work independently and under pressure.

  • Ability to manage interpersonal relations and work effectively with others, to establish and maintain good working relations in a multicultural, multiethnic environment while showing sensitivity and respect for diversity.

  • Proficiency in Microsoft Office programs including Excel and Word.

  • Good written, oral communication and facilitation skills.

  • Able to work on a cross-cultural environment with a multi-national staff.