Food & Cash Assistance Manager - WV DRC

13719-15N12106
Kananga
02-Jul-19
International Role - Yes
1-2 Years

PURPOSE OF POSITION:

Provide leadership and management support to the Food and Cash Resources Team so as to ensure that all food Cash and GIK programs are implemented in line with the set standards and objectives. Emphasis will focus on quality food programming within the response set-up.

The position holder will be the focal point for both internal and external engagements related to food and Cash programming including GIK on behalf of WVDRC KER program.

The person will spearhead working with Community partners to implement some of the programs and ensure that the partners progressively have the requisite capacity to meet donor standards.

The incumbent will provide technical support to field-based teams, promote team spirit, a culture of information-sharing and excellence in internal/external coordination.

Champion sector growth, through active engagement with donors and support offices. Promote a culture of information-sharing and collaboration with cluster mechanisms and strategic partners.

KEY RESPONSIBILITIES:

Technical Leadership (Food Assistance/Non-Food Assistance):

  • Provide programming and systems support for development and relief food programs, including project design, proposal writing, and budgeting.

  • Provide leadership and technical guidance to Food/Cash Assistance and GIK teams to ensure innovative, accountable and compliant programming.

  • Responsible for ensuring WV meets its contractual agreements for projects in the portfolio, including FLAs, Project Agreements, and MOUs.

  • Identify best-practices and promote its dissemination to improve outcomes for Food Assistance and non-Food Assistance programming.

  • Coordinate the development of WVDRC KER GIK requirements, communicate these to support offices and donors and facilitate their deployment.

  • Identify capacity needs of WV staff members, implementing partners and communities, developing/implementing capacity building plans to support quality, accountable outcomes.

  • Ensure project quality meets the project's objectives and results are fully accomplished and meet expected technical quality standards for WFP and UNICEF and other Donors.

  • Spearhead risk planning and ensure control measures for DMT, WFP, UNICEF and other Donors are in place and in use.

Programming & Implementation Leadership (Food Assistance/Non Food Assistance):

  • Manage the day-to-day implementation of the Food Resource Programs according to the approved objectives and plan of actions.

  • Monitor budgeted and actual expenditure for all Grants within the unit with the Finance Manager and or relevant Grant Accountants on a monthly basis.

  • Ensure projects end on-time, on-target, within budget, adhering to donor/WV partnership compliance standards WFP, UNICEF and other Donors.

  • Ensure project management, accountability and tracking systems/standards in WVDRC Operation areas are in place within the program.

  • Champion integration of food assistance, non-food assistance, slow-onset and rapid-onset programming with other WVDRC projects through participation in cluster meetings.

  • Provide oversight over project financial issues, including budgeting, budget negotiation, budget tracking and engagement with WFP for liquidations.

  • In close collaboration with the GAM team, spearhead and/or support donor engagement with multi-laterals, WFP, FAO and UNICEF, fostering good working relationships to ensure quality, timely implementation, develop/sustain donor confidence and promote portfolio growth.

  • Responsible for overall management and coordination of non-food commodity related projects, including GIK.

  • Ensure acceptable audit performance for the food and NFI programs.

Human Resource Management and Capacity Building of WV Staff/Partners:

  • Lead in Capacity building of the food team to meet established standards through on-the-job training, workshops, mentoring and any other appropriate methods.

  • Ensure effective people management systems are in place, monitored, and in-use.

  • Ensure there is a clear staff retention and succession plan in place for all staff.

  • Effectively line manage and coach line reports, ensuring a shared vision, team work, effective communication and active engagement in decision-making and management approaches.

  • Ensure that professional development of Food Assistance team members by identifying training opportunities, and contributing to their appraisals process, training and mentoring.

  • Continuously train staff on Humanitarian Standards, Accountability , PSEA and Anti-Fraud.

  • Strengthen existing performance management mechanisms, ensuring good participation and quality results to promote staff engagement and a culture of excellence.

  • Ensure staff grievances and disciplinary action are addressed in a timely manner in alignment with WV policy.

  • Identify capacity needs of WV staff members, implementing partners and communities, developing/implementing capacity building plans to support quality, accountable outcomes.

  • Orient new staff members and provide skills training that will include international response standards, project management and other relevant matters.

Risk, Staff Safety and Security Management:

  • Working with the Operations Manager & Security Manager, ensure staff safety by participating in implementation of security protocols, orient staff to the management of potential risks related to operation especially in insecure operational areas.

  • Report incidents timely.

Monitoring, Evaluation, Accountability and Learning:

  • In collaboration with the MEAL Team, ensure that the Food programs have M&E systems and are monitored and evaluated and that operational research contributes to program innovation.

  • Ensure continuous project monitoring and periodic reviews/assessments to ensure quality, compliant and accountable programming: WFP and UNICEF.

  • Establish and maintain a mechanism for exchange of information and lessons learned.

  • Ensure that Complaints and Response Mechanisms are in place and are working.

  • Ensure that recommendations of monitoring and all studies (or surveys) are followed up and implemented.

  • Ensure project reports from operation units are compiled and shared with the donors on timely manner.

  • Ensure reports are of the good quality and meet donor requirements.

  • In collaboration with the communication unit ensure stories are developed to profile resilience programs.

  • Ensure evaluation results are shared with relevant partners and effectively used for project redesign.

Reporting and Compliance:

  • Ensure that the Commodity Reports are accurate and reliable with the relevant supporting documentation available and submitted timely to Management, DMT, WFP and other Stakeholders as requited.

  • Develop and enforce standards for the use of the LMMS & CTS database within the food, cash and GIK funded projects.

  • Ensure the program MWRAP or Risk Register is regularly updated and Audit ready.

External and Internal; Engagement and Networking:

  • Lead engagement with WFP, UNICEF, DMT and Support Offices.

  • Represent WVDRC at Food Security Cluster and Cash Working Group at Provincial level.

  • Liaise and meet with donors and other food programming stakeholders for purposes of networking, information sharing and to nurture partnerships.

  • Champion sector growth, networking with donors, Support Offices and other potential partners to increase scope and dollar value of food assistance, cash assistance, and GIK programming.

  • Liaise with relevant ministries, UN Agencies such as FAO, WFP and other stakeholders to ensure that programs are in line with cluster strategies and objectives Support field level managers to engage with state level donor representatives and relevant government entities.

  • Strengthen existing WV information-sharing mechanism to promote excellence in coordination with other actors.

  • Participate in key humanitarian meetings, including networking with other humanitarian partners, donor and UN agencies.

KNOWLEDGE, SKILLS & ABILITIES:

  • Minimum a Bachelor’s degree and significant experience in Food, Cash and Resilience programming. A Master’s degree in Humanitarian Assistance or related field from a recognized University will be an advantage.

  • Minimum of 5 years’ experience designing, planning, implementing, supervising and reporting on Food Assistance Programming and at least 3 years’ experience in Food and GIK management.

  • Preferred: International experience, managing staff from multiple backgrounds and contexts.

  • Excellent proposal development skills and familiar with UN,USAID, OFDA grant regulations.

  • Must have proven networking and donor engagement skills.

  • They must have both an extensive conceptual understanding of and demonstrated practical command for implementing program design, management and evaluation principles.

  • The holder of this position must be a results orientated leader who can manage and satisfy multiple and at times conflicting organizational, donor and other stakeholder demands.

  • They must also have solid public relations skills and be a strong team player.

  • He/She must be analytical, innovative and self-managed leader.

Preferred Skills, Knowledge and Experience:

  • Strong design, monitoring and evaluation skills preferred.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 30% of the time.