World Vision International

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Monitoring & Evaluation and Quality Management Director

Job Description

PURPOSE OF THE POSITION:

World Vision is seeking an M & E and Quality Management Director for an upcoming USAID Ethiopia HIV/AIDS opportunity. M & E and Quality Management Director will be responsible for all monitoring, evaluation and reporting activities under the award. He/she will lead the development of and manage the Performance Monitoring Plan (PMP). M & E and Quality Management Director will also develop and maintain systems to collect and analyze information on inputs, outputs, outcomes and impact of the program. She/he will work with the Team to build capacity on the use of data and indicators; analyze monthly data, and support training in quality assurance methods.

S/he will be the technical expert who will liaise with relevant advisers on health related strategic information for activities related to strengthening the ability of community-based organizations and other community groups to monitor, document and analyze the performance of community-based health services as a basis for accountability, advocacy and policy activities and ensuring standards and quality of care. S/he provides technical guidance and support to sub-awards in the design, implementation, monitoring and evaluation of the effectiveness HIV and AIDS services.

In collaboration with government health information technology teams, s/he will work toward an agreement on the health information system platform(s) that community partners can use to make data reporting compatible with the national health information system. S/he will work with the host government on data collection and reporting activities at the community level. S/he will review and adapt tools and create standardized tools and indicators to measure community-based interventions that capture relevant outcomes.

Specifically, the M&E Director will:

  • Develop the overall framework for project M&E in accordance to the project and document M&E plan.

  • Identify the core information needs of central project management, partners, government stakeholders and the donor.

  • Contribute to the development of the annual work plan, ensuring alignment with project strategy, agreement on annual targets and inclusion of M&E activates in the work plan.

  • Oversee and execute M&E activities included in the Annual Work Plan, with particular focus on results and impacts as well as in lesson learning.

  • Based on the annual work plan and in particular the programs budgets, design the framework for the physical and process monitoring of project activities.

  • Assist in the development of project reports. Guide staff and executing partners in preparing their progress reports in accordance with approved reporting formats and ensure their timely submission. This includes quarterly progress reports, annual project reports, inception reports, and ad-hoc technical reports.

  • Prepare consolidation progress reports for project management including identification of problems, causes of potential bottlenecks in the project implementation, and providing specific recommendations.

  • Undertake regular visits to the field to support implementation of M&E and to identify where adaptations might be needed.

  • Monitor the follow up of evaluation recommendations.

  • Organize (and provide) refresher training in M&E for project and implementing partner staff, local organizations and primary stakeholders with view of developing local M&E capacity.

  • Design and implement a system to identify, analyze, document and disseminate lessons learned.

  • Consolidate a culture of lessons learning involving all project staff and allocate specific responsibilities.

  • Facilitate exchange of experiences by supporting and coordinating participation in government, donor, and project coordination and technical forums.

KEY RESPONSIBILITIES:

  • Develop the overall framework for grant M&E in accordance to the design document and donor requirements.

  • Conduct readiness assessment: the incentives at the system level, the beneficiaries and existing capacity.

  • Identify the core information needs of grant management, partners, and funding agencies.

  • Identify the requirement for collecting baseline data, prepare terms-of-reference for and arrange the conduct of a baseline survey, as required.

  • Participate in development of the annual work plan, ensuring alignment with technical strategy.

  • Clarify and/or facilitate process for monitoring and evaluations of sub-grantees.

  • Prepare M&E plan and budget.

  • Oversee and execute M&E activities with particular focus on results and impacts as well as in lesson learnt.

  • Guide staff and executing partners in preparing their progress reports in accordance with approved reporting formats and ensure their timely submission. This includes quarterly progress reports, annual project reports, inception reports, and ad-hoc technical reports.

  • Prepare consolidation progress reports for grant management including identification of problems, causes of potential bottlenecks in the project implementation, and providing specific recommendations.

  • Check that monitoring data are discussed in the appropriate forum and in a timely fashion in terms of implications of future action. If necessary create such discussion forums to fill any gaps.

  • Undertake regular visits to the field to support implementation of M&E and to identify where adaptations might be needed.

  • Foster participatory planning and monitoring by engaging primary stakeholder groups in the M&E of activities.

  • Facilitate, act as resource person, and join, if required any external supervision and evaluation missions.

  • Monitor the follow up on evaluation recommendations.

  • Design and implement a system to identify, analyze, document and disseminate lessons learned.

KNOWLEDGE, SKILLS & ABILITIES:

  • A Master’s degree in public health, epidemiology, monitoring & evaluation, demography, biostatistics, statistics, or a related field is required.

  • Minimum of 5 years of work experience in establishing/ designing M & E systems and tools and managing data intensive programs preferably in health programs is required.

  • Experience with qualitative and quantitative M&E data collection and analysis methods, including tracking outcome indicators is required.

  • Experience in program quality management (both service and data quality) and operational research (OR) is required.

  • Knowledge of M&E and data quality management related to health programs, preferably on HIV and AIDS programs is required.

  • Demonstrated experience and knowledge in health programs to provide support and guidance to project staff on design, monitoring and evaluation is highly desirable.

  • Demonstrated experience in use of data for decision making is highly desirable.

  • Demonstrated capacity to coordinate and implement evaluations, including experience developing terms of reference, recruiting, training, and managing a diverse team is highly desirable.

  • Demonstrated knowledge of USAID and GOE monitoring and evaluation and quality management processes and systems is highly desirable.

  • Knowledge and significant experience in the development and implementation of monitoring and evaluation frameworks and systems required for community development programs.

  • At least 3 years of field based work experience in the design and implementation of M&E systems in sub-Saharan Africa. Ethiopia preferred.

  • Demonstrated knowledge of management information systems.

  • Report writing, research, monitoring and evaluation.

  • Familiarity with and a supportive attitude towards processes of strengthening local organizations and building local capacities for self-management.

  • Willingness to undertake regular field visits and interact with different stakeholders, especially primary stakeholders.

  • Strong leadership and management skills.

  • Strong mediation and conflict resolution skills.

  • English language skills.

  • Strong analytical skills.

  • Computer skills.

Preferred:

  • Experience working with multiple stakeholders and familiarity with PEPFAR indicators and reporting requirements will be an added advantage.

  • Demonstrated expertise in rigorous quantitative and qualitative research and analytical methods including research/study design and implementation, design and data analysis, rapid appraisals, etc.

  • Demonstrated hands-on practical experience setting up and managing MER systems for health programs in developing countries.

  • Excellent report writing, analytical and communication skills, including oral presentation skills, knowledge management and dissemination of research findings (in English).

  • Demonstrated knowledge of management information systems.

  • Ability to communicate in local Ethiopia languages is helpful.

  • Three (3) years of field based M&E experience.