WORK CONTEXT / BACKGROUND:
World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY19) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.
In FY19, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North1 (Hoa Binh and Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa, Hung Yen, Hai Phong), Centre (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s AP usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.
Finance is a support function of WVV with the main responsibilities of maintaining and strengthening the accountability and stewardship over the financial resources being entrusted to the organization.
In addition to the requirement of professional and educational background, staff working for the Finance function are required to possess a strong characteristic of honesty and integrity, as well as the ability to arrange and work under high pressure to meet very strict deadlines of financial reports submission.
By working closely with the AP/Project staff and other support staff, Finance function assists the WVV Management in achieving the office objectives by provision of improved financial management, better compliance, better controls and procedures.
PURPOSE OF POSITION:
The position supports WV Vietnam to maintain high standards of financial stewardship not only at the National Office but also at the ADPs/Projects.
The main responsibilities include ensuring that all financial records comply with the WV Financial Policies and Procedures and meet audit requirements
I. FIELD OFFICE ACCOUNTING FUNCTION
Regular accounting and adjusting journal entries are prepared
Calculate and process monthly payroll and tax payment for all staffs
All staff’s salaries and benefits are allocated to correct cost center
Reconciliation (GL, GNs, bank, etc) is carried out on a monthly basis.
The correction and consistency with WV standard of the used accounts and analysis codes is ensured.
The assets register is regularly updated and reconciled with the sunsystems data, and assets are physical verified at least on an annual basis.
Sunsystems data are entered and reviewed, supporting schedules and financial reports are prepared accurately and timely in cooperation with the Finance Department.
All outstanding advances and payables (more than 30 days) are tracked and reminded to the relevant staff or Finance Officer in a timely manner.
Settlement Advices are prepared and submitted on a timely basis
II. TREASURY MANAGEMENT
Compile project’s funding needs and other regular operating expense to request sufficient cash from Global Treasury on a monthly basis
Control level of cash for the office as well as each AP within approved target low
Timely confirm fund receipt and regular adjusting balance of restricted funds are prepared
Ensure efficient cash and bank operations at AP as well as National Office
III. PROJECT ACCOUNTING AND SUPPORT
Training and/or accounting support is provided to the AP staff , including site visits to projects and APs.
IV. OTHER RESPONSIBILITIES
Update, advise and ensure tax and statutory compliance for the organization
Audits of projects which he/she is not directly providing financial assistance and support to are conducted periodically
Inputs to the annual objectives for the Finance Department which are consistent with the Finance Manual are given.
Appropriate and on-time revisions are made to the Finance Manual, Field Finance Manual of WV Vietnam in accordance with the WV Global Center Finance manual.
Perform any other tasks that may be assigned by the supervisor from time to time
Knowledge, Skills, Abilities:
(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)
Bachelor’s Degree in Accounting or equivalent
Knowledge & Skills
Good knowledge of accounting theory, financial statements and government tax requirements
Good interpersonal and communications skills;
Good English skills (both spoken and written);
Good computer skills
Experience in community development or with similar INGO.
Experience in bank reconciliation, journal preparation, general ledger, financial statements, treasury management and government tax requirements.
World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.
Our contact details are: People and Culture Department -World Vision International – Vietnam Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi, Tel: 024. 39439920 (ext.118)
We give equal opportunity to every candidate, regardless of religion, race and gender.
A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.