Purpose of the position:
To support the National Director in managing the office effectively & efficiently including managing information, assisting in administrative tasks and meetings (including SLT and Board), making appointments, monitoring documents and mail, talking to external and internal customers, organizing events and trips, providing services and taking are of personal agenda.
National Director’s Office Coordination
Documentation and Filing
Management of Reports
Ensure compilation of monthly and quarterly reports for National Director’s office and support the editing and dissemination of quarterly reports to the Board.
Perform complex and diverse executive assistance duties that involve high-level contacts and exposure to sensitive information, necessitating considerable use of tact, diplomacy, directions and judgment for National Director and the SLT
Local and International Travel Management
Plan and manage the National Director’s local and international trips ensuring that all travel logistics are provided, including making changes to travels
Coordination of Donor Visits
Coordinate all visits of the National Director’s office; including donors, World Vision Int. Staff, and other stakeholders, ensuring efficient delivery of travel logistics from inception to end of visits.
Advisory Council/Board Support
Ensure smooth coordination between National Director and Board members by :
Excellent planning & organising skills
Strong computer skills – Advanced MS Word/PowerPoint
Interpersonal & influencing skills
Advanced report writing skills
Must be a committed Christian, able to stand above denominational diversities.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Educational level required: 1st degree in the Social Sciences/Business Studies
Four (4) years experience working experience of which two (2) years must have been in a supervisory role
Other: Proficiency in foreign language – preferably in French will be an added advantage
Working Environment / Conditions:
Work environment: Office-based
Travel: As and when necessary both internally and externally
On call: 20%