Programme Support Officer
Program Support Officer – Job Summary
Provide support and coordination to the Ministry Quality and Strategy Division on effective and timely delivery of Programme effectiveness products.
The position is based in Accra.
S/He reports to the Ministry Quality and Strategy Director (MQS).
Key Responsibilities but not limited to the following:
Developing a coordinated MQS calendar/s of key events and supporting its implementation by following up with the responsible staff and supporting planning of the events.
Organizing, coordinating, preparing agenda, and taking minutes of MQS management weekly and quarterly meetings and follow up of implementation of key action points and decisions in a timely manner.
Follow up on invitations through emails and phones as appropriate.
Planning for and managing logistics for MQS meetings and other forums such as workshops and reflection/ learning events.
Plan and manage the documentation process of key MQS events and information/ report dissemination.
Receiving and relaying accurate and timely staff and stakeholders incoming and feedback messages and inquiries.
Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant staff, partners and stakeholders.
Provide support to MQS Director in communicating key assignments and public relations engagements with support from other divisions and departments.
Provide communication continuity in the absence of the substantive MQS Director and support acting MQS directors in this regard.
Drafting outgoing correspondence to projects, other departments and external stakeholders.
Disseminate key information to the zones and projects as per MQ Director’s guidance.
Education / Work Experience / Key Competencies
A Bachelor’s degree.
Two year experience in a similar role
High-level conceptual and analytical skills.
Strong interpersonal skills.
Very strong relational and communication skills.
Commitment to World Vision mission and partnership values and sensitivity to its various expressions across cultures and denominations.
Must be a committed Christian, able to stand above denominational diversities.
Must have knowledge in computer applications like MS Office and data base management
Knowledge in logistical operations
Effective communication skills.
Abilities in office administration and organization.