PURPOSE OF POSITION:
The Accounts Payable Analyst is responsible for reporting to the accounts payable team lead for processing invoices and verification of invoices while delivering a high level of service that meets or exceeds the Service Level Agreement on behalf of World Vision (WV) Shared Service Center (SSC) Ghana.
Daily Integration Report:
Reconcile Invoices from COUPA and Sunsystem6.
Prepare and submit Daily Integration Report to the National Office (NO).
Re-export invoices not integrated.
Weekly Invoice Status Report:
Prepare and submit Weekly Invoice Status Report to NO.
Submit Accrual Lists to NO for confirmation.
Record month-end accruals.
Pre-Payments (170 Accounts):
Monitor balances of 170 accounts.
Submit 170 Account Balances to NO on a monthly basis for confirmation.
Check details of Invoices for payment before generating payment run to ensure no double payment.
Respond to queries of National Offices on a timely basis.
Participate/Lead in Meetings with NO’s.
Manage records, including retention, tracking and reporting for tax purposes.
Deal with supplier account queries via telephone, email and fax and resolve queries promptly.
Provide coaching/training to staff.
Assist Immediate Manager in developing plans and strategies that are aligned with organizational strategic directions.
Assist in the review of current processes and initiate improvements.
Ensures that staff under supervision adheres to organizational policies, standards and procedures.
Compliance to organizational polices, standards and processes.
Perform other tasks assigned by Immediate Supervisor.
KNOWLEDGE, SKILLS & ABILITIES:
Bachelor´s Degree, preferably in Accounting or Finance.
At least 3 years of related professional experience, or equivalent combination of education and experience.
Reasonable knowledge of bookkeeping principles.
Preferred Skills, Knowledge and Experience:
Experienced in interfacing with business customers in defining procurement service requirements or procurement/accounting information.
Broad based experience in accounting and financial systems.
Ability to work in a time sensitive environment.
Experience in interfacing with business customers in resolving payment issues.
Knowledge of WV’s policy and procedure in the area of finance, systems and products.