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Accounts Payable Analyst (4 positions available)

10064-12G10041
16-May-18
International Role - No - Only National applicants will be considered.

PURPOSE OF POSITION:

The Accounts Payable Analyst is responsible for reporting to the accounts payable team lead for processing invoices and verification of invoices while delivering a high level of service that meets or exceeds the Service Level Agreement on behalf of World Vision (WV) Shared Service Center (SSC) Ghana.

KEY RESPONSIBILITIES:

Daily Integration Report:

  • Reconcile Invoices from COUPA and Sunsystem6.

  • Prepare and submit Daily Integration Report to the National Office (NO).

  • Re-export invoices not integrated.

Weekly Invoice Status Report:

  • Prepare and submit Weekly Invoice Status Report to NO.

Month-End Accruals:

  • Submit Accrual Lists to NO for confirmation.

  • Record month-end accruals.

Pre-Payments (170 Accounts):

  • Monitor balances of 170 accounts.

  • Submit 170 Account Balances to NO on a monthly basis for confirmation.

Payment Runs:

  • Check details of Invoices for payment before generating payment run to ensure no double payment.

Communication:

  • Respond to queries of National Offices on a timely basis.

  • Participate/Lead in Meetings with NO’s.

  • Manage records, including retention, tracking and reporting for tax purposes.

  • Deal with supplier account queries via telephone, email and fax and resolve queries promptly.

Leadership:

  • Provide coaching/training to staff.

  • Assist Immediate Manager in developing plans and strategies that are aligned with organizational strategic directions.

  • Assist in the review of current processes and initiate improvements.

  • Ensures that staff under supervision adheres to organizational policies, standards and procedures.

Others:

  • Compliance to organizational polices, standards and processes.

  • Perform other tasks assigned by Immediate Supervisor.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor´s Degree, preferably in Accounting or Finance.

  • At least 3 years of related professional experience, or equivalent combination of education and experience.

  • Reasonable knowledge of bookkeeping principles.

Preferred Skills, Knowledge and Experience:

  • Experienced in interfacing with business customers in defining procurement service requirements or procurement/accounting information.

  • Broad based experience in accounting and financial systems.

  • Ability to work in a time sensitive environment.

  • Experience in interfacing with business customers in resolving payment issues.

  • Knowledge of WV’s policy and procedure in the area of finance, systems and products.