Director, Finance & Support Service
PURPOSE OF POSITION:
Provide overall leadership, oversight and management support for all aspects of financial management in the National Office. This position is seen as a strategic partner, member of the Senior Management/Leadership Team of the National Office, with a focus on ensuring accountability, stewardship, coordinating planning and budgeting processes, providing accurate financial data, analysis and advices, as well as developing financial strategy that best serves the National Offices strategic and program objectives. The position is responsible for institutional capacity strengthening, the development and implementation of good internal controls, risk management, and utilization and safeguarding of assets according to WV approved policies and procedures.
Provide strong, effective and efficient leadership to the Supply Chain teams by ensuring procurement of good and services are most economically.
Provide Strong, effective and efficient leadership to the information Communication and Technology (ICT) team by ensuring that the office has reliable, sufficient connectivity and that the organization’s information systems and resources are protected.
Provide overall leadership to the Administration function ensuring that the national office is receiving effective administrative supported and staff have a clean, secure and hospitable place to work.
Leadership, Capacity Development and Strategic Partnering
Provide strong and positive leadership to the finance and support services departments ensuring competent and motivated staff are hired and retained, providing efficient delivery of services.
Ensure professional and personal development of finance and support services staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, procurement, SunSystems, grant management, risk management, leadership, etc.); and succession planning.
Model Christ-centered servant leadership and support spiritual development of his/her team.
Actively participate in the Hub NOs Senior Management/ Leadership team meetings.
Attend and actively participate in strategic regional meetings.
Facilitate NDs, Operations, Board and other non-finance staff in understanding and interpretation of financial statements.
Ensure partnership finance policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, Local Partners and Board, as appropriate.
Develop strong networks internally (other NOs, SOs and partnership entities) and externally (other NGOs, banking entities, communities, etc.) through effective communication, relationships and twin citizenship.
Promote shared resource within the region, and the partnership.
Ensure adherence to WVI key policy documents – mission, core values, and covenant of partnership.
Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through:
Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels.
Contributing to the development of appropriate policies and procedures for procurement of goods and services.
B. Financial Planning and Budgeting
In collaboration with other Directors of the NO, advise NDs on strategic resource acquisition and allocation in line with Regional Working Group /Virtual Investment Review recommendations approved by the Regional Leader.
Lead the planning and budgeting process and provide technical support, to ensure global and regional guidelines are met.
Review alignment of budgets between the National Offices, projects, grants, MyPBAS and Support Offices.
Ensure control of NOs budget, cash flow and project funding, by providing timely and relevant information to budget managers, in collaboration with the Operations Leaders.
Contribute to the development of strategic direction and priorities of the NOs in the Hub.
C. Fiscal accounting, compliance, monitoring and reporting
Design and manage systems, policies and procedures that provide appropriate levels of security and control of WV assets, resources and operations.
Ensure the submission of timely, accurate, complete and relevant reporting to the Partnership and to internal users.
Design and ensure implementation of efficient and effective internal control systems.
Ensure adherence to partnership policies, procedures and guidelines as stipulated in the WVI Financial Manual and other documents, including – but not limited to: grant compliance, planning & budgeting, year-end closing, carryforward, accounting and reporting.
Ensure Finance and Grants Finance Managers visit Programs/Projects to monitor accountability issues, follow up on implementation of audit findings and provide support as needed.
Financial Risk Management and Controls
Ensure appropriate financial systems and controls are in place to avoid significant audit risk ratings in finance and support services at both NOs and project levels.
Ensure the coordination of management responses to finance and support services audits performed at the NOs and projects; ensure responses are sent on time to the Audit Department; and that finance and support services related audit recommendations are implemented timely at all levels.
Ensure adequate preparation for internal and external audits.
Ensure all staff receive anti-corruption and fraud training, to mitigate fraud in all locations.
Supply Chain Management
Coordinate and ensure an optimal interface between the supply chain and business units for efficient customer service delivery.
Ensure awareness and understanding of key policies and procedures relating to supply chain, administration and logistics.
Improve ICT infrastructure and provide quality service
Ensure well-functioning office/programs connectivity
Ensure the development and adherence to computer usage and other ICT policies
IT Security and Integrity
Ensure office disaster preparedness and policies updated to include new technologies, trends and threats.
Ensure that WV staff and assets are secured, safe and well maintained; oversee logistics coordination
Ensure that WV provides quality hospitality services to staff and visitors
Responsible for vehicle procurement, management and maintenance.
KNOWLEDGE, SKILLS AND ABILITIES
List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.
Minimum education, training and experience requirements to qualify for the position: