World Vision International

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Grants Finance Manager

Job Description

The Grants Finance Manager is responsible for the financial management of a [DONOR]-funded grant from start-up through close-out. S/he ensures proper financial management, accountability, planning, and reporting in alignment with the goals of the grant, World Vision financial procedures, [DONOR NAME] regulations, and the grant agreement.. The FM ensures that national legislation is adhered to, and that the country specific standards are applied in ensuring efficient use of resources.

Major Activities

Grant Financial Management and reporting:

Advise program teams on resource integration options to meet match requirements of grants and on recovery of indirect and field ministry service costs for grants and private funding

Lead/participate the financial part of the grant budget development during Design and Start-up workshops in close cooperation with the GAM Lead and SO

Lead the development of the annual program team operating budget, monitor actual performance and develop project projections

Closely collaborate with NO Admin and procurement and Project Director/CoP on cash flow planning and local tax obligations

Manage cash flow and forecasting and develop a reliable cash flow projection process and reporting mechanism that includes minimum cash threshold to meet operating needs

Work with NO Ops, P&C and GAM Lead for design and maintenance of organizational staff capacity allocation system to provide overview of under/overfunded staffing needs

Review and/or generate financial reports with use of donor templates for compliance with grant and donor requirements

Analyze spending trends and provide feedback and analysis to team leaders and field colleagues on areas with significant over- or under spending

Develop financial management mechanisms that minimize financial risk and maintain internal financial control safeguards/mechanisms and coordinate all audit activities

Conduct reviews and evaluations for cost-reduction opportunities to ensure optimal utilization of financial resources

Support grant managers in identification and formulation of budget change requests (addenda/waiver/cost or no-cost extensions).

Oversees all accounts, ledgers, and reporting systems, ensuring compliance with appropriate Generally Accepted Accounting Principles, regulatory requirements

compliance with Government Regulations and WVI policies

Prepare close-out documentation at end of funding cycles in compliance with government regulations

Support government and World Vision International audits, provide required information and facilitate audit recommendations implementation

Consult Chief of Party and Deputy Chief of Party on cost allocations, general accounting, internal controls and administrative systems as required

Sub-recipient Monitoring and Capacity building

  • Manage and ensure Sub-recipients have internal control systems in place such that accounting records are complete, accurate and are maintained on a consistent basis within the generally acceptable accounting principles and in accordance with the donor regulations.

  • Ensure timely submission of reports by sub-recipients to enable review and consolidation of report for timely submission to donor.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Minimum Educational level required: Degree in Accounting or Chartered Accountant.

  • Technical Training qualifications required: Must have good working knowledge of accounting principles, financial systems, and budgets/cash flow monitoring and internal controls. .Advanced MS Excel/Word/PowerPoint user.

  • Experience: Minimum of 5 years experience in similar position.

  • Other: Must have led a team for 3 years.

Working Environment / Conditions:

  • Work environment: Office-based with some travel to the field

  • Travel: 25% Domestic/international travel is required.

  • On call: