Planning, Monitoring & Evaluation Coordinator
Purpose of the position:
To assist Technical Leads and APs to develop and manage technical programs effectively through planning, monitoring & evaluation and research for high quality ministry
Lead the implementation of PM&E processes:
Support Regional Operation Managers and Sector Coordinators to coordinate assessments, designs/ redesign, baselines, evaluations and transitions activities at cluster and AP levels using partnership standards, guidelines and approaches.
Facilitate Sector Coordinators and IDFs in the design of Annual APs multi-annual plans for planning, monitoring and evaluation for the measurement of programme progress which include the development of key indicators, alignment of DIP to budget and methodology for data collection
Work closely with the PM&E specialist, Sector Coordinators and Managers to ensure logical flow and linkages in AP multi-annual plans.
Train Sector Coordinators, Integrated Development Facilitators and other Base staffs in the use of LEAP tools, templates, formats, standards and guidelines
Provide hands on technical assistance, coaching and mentoring to Sector Coordinators and IDFs in concept paper development, proposal, field monitoring and evidence based reporting.
Provide support to IDF and Sector Coordinators in the Horizon 3 upload and implementation
Train Clusters Managers, Sector Coordinators and data collection teams in using mobile and web based technologies and systems data collection and analysis
Measuring and Reporting Impact (Communication and Reporting)
Provide technical backstopping in the production of Leap documents - including review and submission of semi-annual and annual programmes and projects reports as well as budgets and DIPs.
Facilitate Cluster Managers and Sector Coordinator in preparing Base Child Well-being reporting.
Work closely with the cluster Managers and Sector coordinators to ensure adequate coordination and supervision of ongoing and new projects.
Support APs to use a comprehensive monitoring framework including mobile and web based technologies in systems for monitoring performance
Undertake field-monitoring exercise to assess progress of the project implementation using standard monitoring and evaluation tools and methodologies.
Conduct quarterly analysis of programme performance in relation to budget for management decision making
Data Management and Analysis
Develop and maintain an updated database of all programme indicators (including CWBT) and periodically carry out meta-analysis of the information at Cluster and Base levels.
Support AP/Cluster Managers to capture essential data required for entry into Horizon, and also to coordinate and provide timely feedback on review work flow processes at the Operation base level.
Ensure that data privacy, data security, and backup protocols are implemented in the field through the relevant individuals/teams
Research and Innovation
Documents and analyzes innovative strategies, best practices that can be replicated or scaled up
Contribute input in support of research and grant proposals, publications and conference presentations at the Base level
Support and (where necessary, lead) the development of ToRs for all evaluation and research activities at the Base level
Liaise with Knowledge Management Unit in developing at least one case studies annually for publication
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Educational level required: First Degree in development planning/research related.
Experience: minimum of 3 years relevant working experience in DM&E.
Other: Previous working experience in DM&E (World Vision) is preferred. Masters Degree is an advantage.
Working Environment / Conditions:
Work environment: Operation-based with frequent travel to the APs
Travel: 25% Domestic/international travel is required.
On call: 10%