Administration & Transportation Officer – Duhok
PURPOSE OF POSITION:
To establish, manage and coordinate administrative functions for the World Vision office in Duhok according to World Vision standards, policies and procedures in order to ensure a smooth running of the office and in particular the administration department including the movement of staff and visitors and team house management. Supervise the office and team house cleaner(s) and administration assistant, if one is employed. And ensure that fleet of vehicles and equipment are managed and maintained properly in compliance with World Vision standards and policies, and provide reliable transportation for World Vision goods, assets and staff. Also, the holder of this position will manage all transportation issued from third parties.
KNOWLEDGE, SKILLS AND ABILITIES:
University degree in business or similar achievement and/or extensive work experience in administrative fields.
Experience in managing an administration department.
Experience in working in an emergency relief setting is desirable.
Good experience as a driver and managing a fleet of vehicles for an organization.
Good English communication skills, both oral and written.
Good communication skills, local language(s)
Thorough knowledge of MS Office and Lotus Notes.
Must be a self-starter, pro-active and excellent at multi-tasking.
Strong and demonstrated knowledge of administration principles.
Excellent organizational and coordination skills
Must be able to work under pressure
Good understanding of World Vision administration standards
Must have cross-cultural sensitivity, flexible worldview and emotional maturity
Ability to work in and contribute to a team building environment
Hold a valid driver license
Good physical and mental health in order to perform adequately the corresponding duties
Be flexible to work long hours beyond working hours
Ability to work in a multicultural environment
Adherence to security protocols
Ability to maintain performance expectations in diverse cultural contexts, psychologically stressful environments and physical hardship conditions with limited resources
Commitment to World Vision Core Values and Mission Statement
Ability to exhibit exemplary lifestyle as interpreted in specific local cultural context
Adherence to the Child Protection Policy and Code of Conduct.
Working experience in a supervisory role, preferably in logistic with an NGO.
Office environment: typical field based
Travel: Domestic travel is required.
On call: During normal working hours unless there is an emergency.