Senior Program Officer - Kurdish Region of Iraq

11397-15N09053
Erbil
26-Sep-18
International Role - Yes

PURPOSE OF POSITION:

The conflict in Syria has impacted significantly on neighboring countries since mid-2012. Now nearly 3 million Syrian refugees are being hosted in Turkey, Lebanon, Jordan, and Iraq. The most recent hostilities have escalated in Iraq, leading to a further deteriorating humanitarian situation for nearly 200,000 Syrian refugees and already 1.3 million Iraqi IDPs in the past 6 months. Faced by recent violence Iraqis have been fleeing in mass numbers to escape danger.

Almost 300,000 IDPs are residing in the Kurdish Region of Iraq (KRI). The United Nations has recently declared a Level 3 Emergency, to launch a more urgent and scalable response to meet life-saving needs, with food, shelter, protection and health interventions as priorities.

Goal: To address immediate and medium term humanitarian and recovery needs of Iraqi IDPs and Syrian refugees in KRI, WV will be operating in Kurdistan Region in Iraq (KRI), addressing immediate survival needs of displaced Iraqis as well as Syrian refugees in Sulaymaniah and Erbil Governorates. Key sectors of the response are envisaged to include Food assistance, Non Food Items, winterization, health - mobile clinics, Children in Emergencies, Child Protection and WASH.

The Senior Programme officer is responsible for developing and maintaining key Programme information including context analysis, needs assessment, as well as project design and proposals. The Programme officer is required to build relationships with key stakeholders (government, UN, donors and International Non Governmental Organizations (INGOs) , WV partners) for the critical duration of the response.

KEY RESPONSIBILITIES:

Establish, resource and staff the Programmes unit to meet response needs:

  • Determine Programmes organisational structure and staffing plan with P&C (HR).

  • Work with P&C to recruit and deploy Programmes staff.

  • Ensure Programmes’ staff handovers are conducted.

  • Develop Programmes budget in coordination with Finance.

  • Plan for Programmes Unit transition/ integration with NationalOffice (NO).

Facilitate programme planning process to ensure alignment with context, humanitarian needs, response strategy as well as operational feasibility and technical quality:

  • Support development of a response plan to align with funding allocations and the response strategy.

  • Prepare project RACIs for new grants.

Support Finance in the allocation and tracking of response funding to ensure response strategic priorities are funded & effective leveraging of available funding:

  • Support mapping of all funding sources with Finance.

  • Support funding allocation process (Private Non Sponsorship & grant opportunities) in coordination with Finance, Response Manager and Operations to reflect response strategic priorities, operational realities and ensure compliance with

  • relevant funding regulations.

  • Support Finance to track donor funding allocation and commitments to ensure response strategic priorities are funded.

Donor liaison and advocacy is undertaken to resource operations plan to address humanitarian needs:

  • Monitor and analyse donor opportunities to ensure they align with operational intent.

  • Communicate humanitarian needs identified through assessments, monitoring data and community feedback to in-country donors and Support Offices International Programmes Groups.

  • Collaborate with Advocacy to influence donor funding strategies when appropriate.

Develop and submit project proposals to donors to resource operations plan:

  • Develop project proposals with Operations, Advocacy, Finance and relevant Support functions and ensure stakeholders have the opportunity to review proposals and raise issues prior to submission to donors.

  • Ensure proposals are aligned with the operational plan, sector DADDs and standards.

  • Ensure proposals are aligned with accountability standards and basic DME requirements.

  • Maintain donor and SOs communications to facilitate funding acquisition.

  • Support Finance to ensure an up-to-date funding matrix.

Support Finance to establish grant management system to ensure fulfillment of donor requirements:

  • Support finance to conduct grant orientation or grant start-up workshops for relevant staff.

  • Plan and manage donor reporting to ensure that all donor requirements are met.

  • Support finance with monitoring of grants for compliance with grant requirements.

Plan, implement, analyse and share findings from assessments and Programme monitoring:

  • Plan the initial rapid assessment process and manage the data collection (including primary, secondary data, observational data and community feedback).

  • Manage or support ongoing community based assessments as agreed with sector and sub-function leads.

  • Incorporate baseline indicators into assessments.

  • Analyse assessment data and provide recommendations for strategy and Programme design.

  • Map interagency assessment processes and participate in joint assessments as agreed with response management.

Develop Programme design based on response strategy, context and humanitarian needs:

  • Review NO Strategy, context analysis and assessment findings for design recommendations.

  • Facilitate the input of all EMS functions into the Programme design process.

  • Ensure the overall Programme design incorporates international humanitarian standards and WV guidance and standards (i.e. Sphere, DADDs, CWBOs, PAF, etc).

  • Develop response design incorporating international and WV standard related indicators.

Design and support the implementation of the Programme monitoring system:

  • Develop and implement the Programme monitoring system which integrates Programme and project requirements.

  • Prepare Indicator Tracking Table (ITT) monitoring reports and share with Operations on a monthly basis.

  • Collaborate with Information Management and Humanitarian Accountability (HA) to provide summaries of community based data and share with Operations and management to support Programme adaptation and improvement.

Plan and manage baselines, evaluations, reviews and learning events for continuous improvement:

  • Conduct real time evaluation (RTE) during the first phase of the response.

  • Plan and implement real time learning event (RT LE) with Region and H-LEARN and monitor implementation of resulting plan of action.

  • Plan and manage project/Programme baselines, evaluations and reviews to meet donor and organisational requirements.

  • Communicate baseline, evaluation and review findings with response staff and communities.

  • Develop Plans of Action that address evaluation, review recommendations and monitor implementation.

KNOWLEDGE, SKILLS & ABILITIES:

  • Must have a university degree or equivalent in Social Sciences or related field (a Masters is a plus).

  • 3-5 years experience in emergency response programming including hands on operations.

  • Proven track record for multi-sector program design for large complex emergencies.

  • Experience in/knowledge of rapid assessment and ongoing contextual analysis.

  • Knowledge of design requirements and regulations of major donors including the United States, Canada, Germany, the EU, Australia and UN agencies.

  • Empirical knowledge of emergency program administration, program response, program design and project writing.

  • Familiarity with humanitarian codes, principles and practice as well as UN-coordination system.

  • Previous experience in overall disaster management (disaster risk reduction, preparedness, and post-disaster recovery/rehabilitation).

  • Experience in baselines, monitoring, and evaluation processes.

  • Previous experience in facilitating and/or writing strategies.

  • HEAT security training/equivalent.

  • Effective in written and verbal communication in English. Knowledge of Arabic and/ or Kurdish or other languages is desirable.

Preferred Skills, Knowledge and Experience:

  • High degree of negotiation and persuasion skills.

  • Ability to travel internationally as needed.

  • Ability to work with a reasonable level of comfort in high tension and high security risk situations.

  • Ability to maintain performance expectations in diverse cultural contexts, psychologically stressful environs and physical hardships.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 50% of the time.