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Compliace Assistant

12205-10N12079
Erbil
08-Dec-18

Compliance Assistant

PURPOSE OF POSITION:

To support the food voucher project in ensuring compliance of processes, systems and implementation as per donor and World Vision standard. The position ensures accuracy of all reports including quantitative reports and making use of standard checklists. The position gives assurance that distribution processes, reports, shop monitoring are meeting the standards.

The holder of the position should communicate World Vision’s ethos and demonstrate a quality of spiritual life that is an example to others.

MAJOR RESPONSIBILITIES:

  • Visit the distribution sites during the distribution days and work on the Distribution center visit report. And ensure the distribution process is comply with the WV standards.

  • Visit the contracted shops during the distribution days to ensure with the redemption process and availability of all the food items in the shop by working on WV’s shop monitor report.

  • Review all distribution records ( beneficiary distribution Lists, Distribution plans etc.) to ensure they match distribution reports

  • Check all the project’s records/reports (DDR, Pre DLs, Card issuance notes, ledger)

  • Make sure of use of standard checklist to ensure all documentation and backup of project documents are available

  • Review all statistical reports ( CTS, monthly distribution reports submitted to WFP) submitted to donor, WFP and World Vision FPMG, to ensure they are accurate and meeting expected requirements

  • Ensure the project is audit proof through consistently making use of checklist to ensure adherence to standards

  • Ensure the following systems are compiling and producing accurate reports-, CTS system, distribution processes

  • Share the compliance report with the compliance officer on weekly basis

  • Ensure close follow ups of teams that they are implanting the recommendations of WV

  • Perform any other duties as required by the Project Compliance officer.

Other desired Competencies/Attributes

  • Previous exposure to compliance/audit.

  • Analytical and key to details.

KNOWLEDGE, SKILLS AND ABILITIES:

  • A minimum of Bachelor’s degree in Accounting, Statistics or any other related course from a recognized University.

  • Experience in relevant fields.

  • Good written and oral English communication skills.

  • Good written and oral communication skills

  • Must be assertive/firm.

  • Must have strong analytical, problem solving and organizational skills with an attention to details.

  • Requires the ability to effectively present concepts to lay users in various settings and by various means (verbal and written).

  • Requires strong communication skills to interact with all levels of staff and management.

  • Must be able to work effectively with a diverse team.

  • Requires the ability to work under pressure and on multiple tasks.

Work Environment

Complete Travel and/or Work Environment statements if applicable.

  • Office environment: typical field based

  • Travel: Domestic travel is required.

  • On call: During normal working hours unless there is an emergency.