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Project Assistant

9264-11N32059
21-Jan-18

Project Assistant

Purpose of position:

The key duties of project assistant will be:

- To support the MADAD project team in the implementation of the technical fields of the project in line with EU grants procedures

- Organize field visits and field meetings

- run SKYE clubs and engage youth beneficiaries in project activities / build their capacity support facilitation of career support service

- Liaise with stakeholders such as camp managers on field level

- Liaise with service providers

- Prepare reports and minutes of meetings of field activities.

MAJOR RESPONSIBILITIES

Technical Support

  • Support operational activities and support implementation of project activities in accordance with the project guidelines and targets.

  • Monitors the progress of the beneficiaries registration for VTs courses and ensures they are implemented conform planning and quality standards

  • Undertake ongoing visits to various activities sites in order to assess needs of persons of concern, with particular attention to vulnerable groups.

  • Work closely with Madad team and other departments to plan for project activities accordingly within any project.

  • Work with ED Specialist on new inquiries from field.

  • Support beneficiary selection, and ensure organizational and documental aspect of the beneficiary data

SKYE Club supervision and volunteer’s capacity building

  • Work closely with volunteers assign tasks and monitor their engagement and progress in the SKYE clubs and related activities

  • Facilitate capacity building plan for volunteers along with organizing motivational event for them

  • Engage youth in SKYE club activities and ensure youth active participation in the clubs through direct engagement with youth, and plan and lead youth’s initiatives together with volunteers

  • Monitoring the quality of SKYE clubs, holding challenges and lesson learned meetings with SKYE clubs facilitators.

Facilitation of career support service

  • Career center operations (teaching, support giving career advice to youth and events organization)

  • Support facilitation and ensure organization aspect of career support service

Networking

  • Organize and/ or attend meetings with field level stakeholders including governmental institutes, and ensure authorization approvals for all project activities

  • Share information and Madad project message on field level to beneficiaries and stakeholders as needed

  • Support ED Specialist in liaising with stakeholders and support seeking apprenticeship opportunities for youth beneficiaries

Reporting, and Learning

  • Prepare field visit reports, and other activity reports as per requirements

  • Perform other duties as required

  • Attend and participate in weekly meeting with the direct line manager. Take minutes and ensure documentation.

Minimum education, training and experience requirements to qualify for the position:

  • BA in relevant field or humanitarian experience with 2 years of outstanding experience

  • Proven ability in communication and engagement with youth, driving, leading and involving youth in youth related activities

  • Strong teaching and facilitation skill

  • Strong leadership and teamwork skill

  • Strong communication and interpersonal skills

  • Solid organizational skills, including multitasking and time-management

  • 1 year of experience in translation and interpretation

  • 2 years of experience in relevant sectors in INGO or International Development Agency

  • 1 year experience in teaching

  • Experience in working in a EU funded project is a plus

  • Fluency in English, Kurdish and Arabic languages

  • Knowledge of the refugees and IDP’s context in KRI is desirable.

  • Advanced skills MS software

  • Experience in administration is preferred.

Work Environment

  • The position requires being in one of the WV KRI Duhok office

  • The position requires ability and willingness to travel domestically and internationally up to 25% of the time.

  • Be prepared to travel to implementation sites and field visits as required.