World Vision International

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Project assistant in the Peace Center in Azraq Camp

Job Description

PURPOSE OF POSITION:

Under the overall supervision of the Head of Peace Centre, Project Assistant provides operational and administrative assistance to the Peace Centre. He/she assists the Head of Peace centre and team in the daily activities and will be responsible to organize, store and analyze data with attention on security and confidentiality with a strong understanding of databases and data analysis procedure, the post holder ensures that information flows timely and securely to and from the office as well as within.

MAJOR RESPONSIBILITIES:

% Time

Major Activities

End Results Expected

20%

Support field staff in the timely implementation of activities at the Peace Center: Work collaboratively with the Head of Peace Center and team to maximize productivity and support them in their daily activities regarding logistics and administrative tasks

The Head of Peace Center and PC team are supported

20%

Assist in Peace Center and resources management including logistics, overseeing contractual procedures and compliance, tracking project expenditure aiming meeting the needs of Peace Center

The services in the Peace center are provided with best quality and within the planned timeframe

20%

Carry out administrative duties by collecting data, sorting, filing and sending out project files to the right personnel, workers, and stakeholders

The best support is given regarding to administrative duties contributing that the activities and services in the Peace Center are delivered with best quality;

20%

Combine and rearrange data from source documents where required

Enter data from source documents into prescribed computer database, files and forms. Transcribe information into required electronic format

Check completed work for accuracy

Accurate and verified data are in place

10%

Liaise with MEAL team to monitor the implementation of activities to ensure they are completed according to plan and in a timely and effective manner, giving particular attention to quality aspects. Assist with the preparation of status and progress reports by working with MEAL and providing information such as financial and other inputs when required.

Project activities and implementation plan are closely monitored.

5%

Respond to requests for information and access relevant files from project coordinator and MEAL officer.

5%

Any other duty as it is required

KNOWLEDGE, SKILLS AND ABILITIES

. Technical diploma or university degree preferably in social work or community development fields

  • Familiar with core principles of Children’s Rights, Child Protection, Participation, and ‘Do No Harm.’

  • Good command of Arabic and English

  • Computer literate mainly with MSOffice software package Good communication skills and ability to build collaborative relationships

  • Ability to deal with children and people from different cultures and backgrounds

  • Ability to foster a good team spirit

  • Ability to transmit information correctly with accountability and maintain confidentiality

  • Animation skills and child friendly attitude

  • Digital Skills

  • Voluntary spirit

  • Team management skills

  • Sociable and presentable

  • Work under pressure

  • Creative with coming up with new ideas & activities