Position: Data and Admin Officer
PURPOSE OF POSITION
The Data and Admin Officer will be providing Admin, Logistics support to the Team in the Camp. Position will coordinate on daily basis with the procurement Department for the daily shipments received in the camp.
Admin and Logistics Support:
Provide administrative and logistical support to the Camp staff as may be required.
Ensure that all the Vehicles required for the Projects are available on timely basis.
Ensure PRFs/ Trip Requests are in place and signed and submitted on time
Take lead in consolidating procurement plans from the Project Team.
Ensure PRFs are in place and signed and submitted on time
Check procurement plans against budgets
Advise Field Coordinator on over expenditure on procured items beyond budget line items
Work closely with Procurement
Department/ Project staff in Main Office to ensure project items to be delivered timely.
Tracking and Reporting:
Tracking and reporting on all Deliveries from the suppliers.
Collect GRNs from the receivers in the Camp and submit them to the Procurement Department for the timely payment to the suppliers.
Asset and Inventory Records:
Ensure an up to date and accurate asset register of the project is in place.
Ensure staff are accountable and responsible for assets in their custody
Track damages and losses of assets and hold staff accountable to staff involved.
Permits for the Camp:
Preparing and applying for permits for goods delivery in the camp
Ensure staff registers are in place
Ensure staff submit their LDRs o Time and daily registers match their LDRs
Collaborate with main office finance, Admin for follow-ups on all requisitions
Perform other duties/special projects assigned by the Filed Coordinator
KNOWLEDGE, SKILLS AND ABILITIES
Very comfortable supporting project team
Be proactive and anticipate emgerncies.
Good written and oral communication skills
Conversant in English
Must have strong analytical, problem solving and organizational skills with an attention to details.
Requires the ability to effectively present concepts to lay users in various settings and by various means (verbal and written).
Requires strong communication skills to interact with all levels of staff and management.
Must be able to work effectively with a diverse team.
Requires the ability to work under pressure and on multiple tasks.
1-2 Years is desirable