Grant Acquisition & Management/Senior Program Officer

12757-14N09049
Amman
12-Apr-19

Position: Grant Acquisition & Management/Senior Program Officer

PURPOSE OF POSITION

World Vision International (WVI) is seeking a qualified and highly motivated individual to support the design and development of the Jordan office’s portfolio for humanitarian and development needs. Under the direction of the Programme Development and Quality Assurance (PDQA) Manager, the Senior Programme Officer will lead assigned project design and proposal development opportunities. She/he will be furthermore responsible for supporting the management of the project, including compliance with WVI and donor regulations. She/he will be expected to collaborate constructively with all other departments in the office and other stakeholders.

MAJOR RESPONSIBILITIES

  1. Proposal Development

    Lead the design and update f donor mapping and GAM Business Plan in cooperation with key internal stakeholders and in alignment to WV Jordan’s strategic direction.

    Set grant targets for the office in cooperation with Regional RDU and the Response Manager.

    Coordinate the field office researches and donor intelligence as well as hare needs analyses to ensure appropriate data is available for proposal submissions.

    Strategically leverage private funding through designs addressing context needs, organization capacities, and donor interests.

    Lead the grant and PNS application forces in the field office: Develop all assigned proposals with quality, consistency, clarity, and strategic alignment, incorporating elements of professional competence in proposals (e.g. Sphere standards, Integrated Competency Development; the Core Humanitarian Framework (CHC) framework, which can be used by field staff involved in disaster management and response).

    Lead proposal design workshops as well as initiate proposal development process for new proposals in a participatory manner

    Facilitate Go/No-Go (GNG) process as per WVI policy: Coordinate the input from World Vision Jordan’s departments and local, regional and/or global technical specialists for comprehensive proposal design.

    Organise concept generation meetings and design workshops, grant performance tracker meetings, and organize team meetings.

    Manage regular WVI support office (SO) coordination to engage SOs on new positioning opportunities and keep them up to date on proposal status.

    Establish and manage the office grant master – filing- system to keep all assigned proposal and project implementation related documents stored properly

  2. Grant Management and Reporting

Lead the development and submission of all project reporting requirements with other departments (Operations, MEAL, Procurement, P&C, Finance, etc.)

Act as a focal point for Support Offices and other donors. Keep in regular (minimum quarterly) contact with support office colleagues to keep SOs up to date on grant performance.

Support Grant Start-ups.

Keep all grant related documents up to date and stored properly on Microsoft Teams and Horizon for Grants

Ensure that approved proposal documents are shared with relevant WV Jordan teams.

Monitor compliance of specific donor rules and regulations through field visits, as needed. Supervise the Grant Health Tracking info system for all grants, PNS funded projects and lead the grant quality assurance process and analysis with close cooperation of the Ops manager , MEAL and Grant Finance.

Ensure the record keeping of all essential communication and documentation from pre-proposal to grant closeout.

  • Oversee overall grant portfolio, including support capacity building and professional growth as those grants assigned to Junior Program Officers.

  1. Donor Coordination

    Coordinate with WV support offices and WV Global Center for proposal development.

    Serve as donor/support offices focal point for WV Jordan.

    Support quality implementation of the grant, and in close cooperation with grant managers, plan and compile quality reports for submission to according to donor/support offices, according to donor guidelines.

    Support SOs, RM and Comms in External engagement efforts and participate in development of donor specific communication, positioning materials, cluster coordination prioritization.

    Communicate information effectively by building collaborative relationships, influencing donors or support offices positively, and practicing continuous innovation & creativity, & learning for growth and development.

    When opportunity exist, coordinate with the Regional and global GAM and DM grants teams for constant quality improvements to position WVI as a global humanitarian aid stakeholder.

    Closeluy cooperate with the GC Disaster Management team on multi-lateral donor engagement and grant management.

  2. Information Management

    Lead on data entry for new grant opportunities and grant profiles into Horizon.

  3. Team Management

  • Supervise GAM staff in day-to-day execution of tasks.

  • Build the capacity of Junior Program Officers and provide required support.

  • Ensure that Job Descriptions are in place and that Performance Reviews are conducted regularly.

  1. Safety and Security Responsibilities:

Abide by the security policies and procedures and report any incidents or breaches to line manager and security manager.

Education

Master’s Degree in relevant area (English, Int’l Development, Humanities, Social Work, etc.)

or

Bachelor's degree with equivalent work experience (3-6 years) preferably in social work or community development fields

Work experience:

  • Understanding of the aid architecture (UN systems, Cluster system)

  • Work experience in international relief and development in various geographical areas, or extensive experience in one; 3-6 years.

  • Work experience leading/assisting in large, extended project consisting of multiple deadlines, stakeholders, and activities

  • Excellent writing skills (specifically in English) with a focus on clarity, brevity and research

  • Monitoring and evaluation knowledge

  • Public speaking and meeting facilitation skills

  • Technically conversant in any of the following: Education, Child Protection, WASH, Renewable Energy, Youth Empowerment, or Gender Equality

  • Strong planning and time management skills

  • Work collaboratively with team members when assigned to work as part of a team

  • Willingness to learn, improve, and develop professionally (and help others to as well)

  • Willingness (at times) to work long hours or on weekends

  • Knowledge of child protection / child rights

  • Computer literate with excellent knowledge of MS Office

  • Good communication skills and ability to build collaborative relationships

  • Ability to deal with children and people from different cultures and backgrounds

  • Ability to foster a good team spirit

  • Ability to transmit information correctly with accountability and maintain confidentiality

  • Voluntary spirit

  • Work under pressure

  • Creative in coming up with new ideas & activities

  • Direct work experience acquiring and/or managing grants from UN, Private or Government agencies, institutional foundations or major individuals.

  • Proven work experience leading successful proposal development processes.

  • Program development and management

  • Nonprofit fundraising and donor relations