Position Title: Operations Officer
PURPOSE OF POSITION:
Under the overall supervision of the Operations Manager, the Operations Officer will be responsible to organize, store and analyze data with attention on security and confidentiality with a strong understanding of databases and logistics procedure, the post holder ensures that information flows timely and securely to and from the office as well as within.
General Administrative Support
In close coordination with the Operations Manager and all the staff working under Syrian Response, the Operations Officer will assist in all administrative work assigned by the Operations Manager.
Provide administrative support to OPS department upon request
Provide support to project team on reporting for the activities
Conduct frequent field visits as necessary, to all program sites;
Prepare Agendas and writing meeting minutes for the staff meetings and provide logistics support when needed.
Builds and maintains effective relationships with team, colleagues, and partners;
Values diversity as a source of competitive strength;
Approachable, diplomatic, and supportive, with well-developed listening skills
Data Entry and Information Processing
Assist in the preparation of the different data and information reports and all related documents on monthly basis.
Support field staff in dealing with relevant authorities, organisations, institutions, donors, etc. by keeping necessary data records, beneficiary information and documentation;
Check and verify source documents for accuracy, where necessary.
Obtain further Information for Incomplete documents and update data and filter unnecessary files.
Maintain Logbooks or Records of Activities and Tasks.
Comply with Data Integrity and Security Policies.
Any other duty as assigned by the Operations Manager
Education:Diploma in business administration or any related field
Experience:2 to 4 years experience in related field
Knowledge & Skills:
Analytical and problem-solving orientation, good interpersonal skills
Detail orientation skills
Prioritization and time management
Demonstration of courage in the face of challenges
Commitment to learning for transformation
Ability to maintain balance and effectiveness
Must have computer aptitude and word processing skills
Effective in written and oral communication in Arabic and English languages
Full understanding of the vision, mission, and core values of WVI
Core Capabilities: Achieving quality results and service Practicing accountability and integrity Communicating information effectively Thinking clearly, deeply and broadly Understanding the Humanitarian industry Understanding WV’s mission & operations Practicing continuous innovation & creativity Learning for growth and development Maintaining work/life balance Building collaborative relationships Practicing gender & cultural diversity Influencing individuals & groups