World Vision International

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Finance Assistant

Job Description

Position: Finance Assistant

PURPOSE OF POSITION:

To maintain cash liquidity, prepare checks and on time funds to transfers to Staff and Vendors respectively on a regular basis while updating cash and bank records. Review Payment Vouchers for arithmetic accuracy and preparation of Voucher interface for uploading to Sun Systems on a daily basis.

Major Responsibilities:

Maintaining cash book

  • Maintain Cash Books and make sure that all supporting documentation is according to the guidelines and policies.

  • Maintain Cash Records and ensure their monthly reconciliation with cash on hand and Balance Sheet.

  • Assist Finance Department in ensuring compliance with centralized internal financial policies and procedures by project staff.

  • Prepare Voucher Interface for all cash payments for Business and Travel advances for both National and international staff.

  • Reconciliations of Balance Sheet accounts for Jordan office (150/155 for National Staff

  • Tracking & recording vendor’s guarantees /retentions

  • Monitor & resolve bank issues including international staff's bank guarantees issuing/ cancelling, cheque books requests etc.

  • Prepare cheques, wire transfer requests

  • Following up with the staff's salary deduction and constant updating the regional office about the international deductions & Jordan office/ P&C the national salary deductions

  • Monthly updating P&C department with the freelancer/teacher/ consultant’s payment for the tax exemption purposes.

  • Frequent notifying the suppliers/ vendors for the ready payments/ cheques to release cheques on hold constantly

  • Assist with preparation & coordination of the audit process

  • Assist with the monthly & annual closures

Other

  • Provide other assistance to Finance Department

Education:Degree or equivalent in accounting and finance or any relevant field

Experience:Experience with international NGOs or other similar organizations is desirable.

Knowledge & Skills:

  • Practical knowledge of financial basics.

  • Knowledge of basic accounting principles is required.

  • Effective in written and oral communication in Russian. Working knowledge of English.

  • Requires good computer skills (Excel, World, Spreadsheets).

  • Must be self-motivated, innovation, able to work under pressure

  • Basic understanding of business principles.

  • Be organized, accurate and able to manage multiple tasks under tight deadlines.

  • Willingness to be flexible with hours when necessary

Core Capabilities:  Achieving quality results and service  Practicing accountability and integrity  Communicating information effectively  Thinking clearly, deeply and broadly  Understanding the Humanitarian industry  Understanding WV’s mission & operations  Practicing continuous innovation & creativity  Learning for growth and development  Maintaining work/life balance  Building collaborative relationships  Practicing gender & cultural diversity  Influencing individuals & groups