Position Title: CTS Officer
PURPOSE OF POSITION:
To maintain accurate commodity accounting records of all commodity movement including receipts, loans, inter warehouse transfers, dispatches, distributions and losses. Manage all the tracking procedures in Project to ensure all transactions are accounted for in compliance with support office and major donor requirements.
Reporting review and consolidate commodity reports, ensuring that the Commodity Reports are accurate and reliable for completion of the monthly global Commodity Status Reports; including the main CSR, LSR and RSR.
Accountability Ensure that all commodities entrusted to World Vision by are properly tracked and accounted for using WVI CTS database
Warehouse Reports Responsible to verify physical inventory of the warehouses to ensure that the commodity book balances match the actual stock in the warehouses and demand explanation for any variances
Planning Ensure proper planning of the Food distribution and ensure that all the required documents for planning are signed timely by the Project Manager/ Commodity Officer. Also prepare the Commodity Dispatch Authorization (CDA) based on the plan and submit the filled CDA to warehouse to ensure timely dispatches for distribution.
Distributions Ensure that all distributions for food and NFI projects are conducted in an orderly proper and acceptable manner as per World Vision, donor and community standards
CTS Standardization Ensure the commodity accounting procedures and CTS system is in compliance with the WV partnership commodities accounting manual as guided by FPMG
Capacity Building Work with the Commodity Management to supervise and provide training for all other commodity staff especially CTS officers/assistants, warehouse and field staff
Education level should be a minimum of bachelor’s degree.
College Diploma or strong financial accounting background can also be considered.
Experience:At least 2 years of previous experience in Food Programming.
Experience in community mobilization, commodity programming and management in logistics.
Knowledge & Skills:
Self-starter, who can accomplish the tasks with little or no supervision. He/she must be diligent in paperwork, have integrity.
Good understanding of World Vision and Sphere relief standards.
Excellent English communication skills.
Dedicated to the humanitarian cause
Good command of oral and written English.
Must have a very good analytical skills
Ability to work in and contribute to a team building environment.