World Vision International

Field Assistant (pending donor approval)

Job Description

 Position Title: Field Assistant (pending donor approval)

 PURPOSE OF POSITION:

To conduct distributions, monitoring and reporting on all commodity/Cash distributions according to World Vision FPMG Standards 

Major Responsibilities:

  1. Records Archiving:

  • Provide support to the Data & Admin Officer in keeping and updating the record in the kitchen on daily basis.

  • Archiving of the reports and records in the camp level and submission to Amman office.

  • File all the copies of GRNs, Production note, Stock Release/Return Notes and dispatched waybills.

  1. Keep Records for the daily worker’s attendance:

  • Recording of daily worker’s attendance in a soft form on daily basis.

  • Photo copying of all Distribution certificates and extra meals distribution and submission to Amman office

  1. Formats provision:

  • Provide the formats to the team in the camp designed for records keeping.

  • Follow ups with the Data & Admin Officer for updated formats and keeping track on that.

  1. Tracking and Reporting:

  • Track Production notes, Stock release notes and return notes on daily basis and sharing with the Amman CTS Team

  1. Other Duties:

Perform other duties/special projects assigned by the Field Coordinator

Education:The holder of this position must have a minimum of a diploma/Higher secondary school certificate.

Experience:One year experience in record keeping and archiving

Knowledge & Skills:

  • Very comfortable supporting project team

  • Be proactive and anticipate emergencies.

  • Good written and oral communication skills

  • Conversant in English

  • Must have strong analytical, problem solving and organizational skills with an attention to details.

  • Requires strong communication skills to interact with all levels of staff and management.

  • Must be able to work effectively with a diverse team.

  • Requires the ability to work under pressure and on multiple tasks.