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Food & Cash Manager, WV Jordan

11433-15N32074
Amman
01-Oct-18
International Role - Yes
1-2 Years

PURPOSE OF POSITION:

The purpose of the Food and Cash Manager is to oversee the management of several commodities-focused projects, including:

  • WFP Healthy Kitchens Phase 3

  • Taiwan Rice Phase 3

  • Winterization activities (WV Korea, etc.)

  • Cash-focused programme support

  • Future food assistance, cash, and winterization project management

All with the objective to ensure high quality programme management of commodities interventions. He/she will be responsible for the overall management of the Commodities team, including set-up and implementation of the all projects.

She/he will ensure that quality activities are created to meet beneficiary needs, monitored to capture impact, and delivered to a high quality. The post holder will also ensure that all programme interventions are highly valued by the community and acknowledged as addressing the needs of beneficiaries.

KEY RESPONSIBILITIES:

Programme Management:

Team Management:

  • Supervise project staff, organize training and provide operational leadership.

  • Manage the operations of the assigned projects.

  • Prepare detailed planning and reporting of project activities.

  • Evaluate and mentor the staff.

  • Assess staff training needs.

  • Coordinate with the WV Jordan team.

Networking:

  • Ensure coordination with all other local and international actors.

  • Coordinate and supervise local partner activities.

  • Represent WV activities regarding the project as requested, and delegate as required.

  • Network with other projects, NGOs and key agencies in the project area to prevent duplication and to enhance project quality, innovation and sustainability.

  • Attend periodic operational, staff and other meetings at district and national level, representing the organization.

Programme Quality:

  • Create and maintain comprehensive project documentation.

  • Ensure that all project goals and activities are delivered on-time, within scope and within budget.

  • Create and enforce a commodity strategy which positions WV Jordan as an industry lead for food and cash programming.

  • Monitor/evaluate ongoing activities and report on unmet needs and gaps.

  • Perform regular monitoring site visits.

  • articipate in the evaluation of the impact of project interventions.

  • Ensure quality communications planning is in place to capture project quality and impact.

Activities Implementation:

  • Coordinate/supervise all project activities in close collaboration with the Operations Manager and Commodities Team.

  • Conduct monthly coordination meetings with staff.

  • Evaluate and propose new activities.

  • Promoting good practices and incorporate lessons learnt in to project implementation.

  • Prepare / update activity timetable and work plan under the project.

  • Actively participate to coordination meetings as needed.

Finance/Administration:

  • Organize administrative and financial matters related to the project activities.

  • Assess procurement needs, coordinate and supervise the correctness of WV finance/admin procedures in line with the donor and in close collaboration with Finance and Logistic/Procurement Manager.

  • Ensure that soft and hard records are kept for all procurement contracts (services, goods, works).

  • Ensure timely and supervise project payments.

  • Monitor expenditure, budgets and expenses tracking activities for the project, address under/over expenditure as necessary.

  • Coordinate for payment of regular expenses, payment schedule and installments to contractors related to the project.

  • Prepare monthly financial planning related to the project.

Reporting:

  • Lead team to produce timely and quality written weekly and monthly reporting.

  • Prepare and/or oversee project narrative and financial reports.

  • Propose new activities according to identified needs and suggest solutions for problems encountered with activities, budget/work plan/human resources, discuss them with Jordan team and participate to the decision making process.

Others:

  • Any other duties relating to the nature of the job as directed by the Operations Manager.

KNOWLEDGE, SKILLS & ABILITIES:

  • 2-3 years’ experience in the sector of relief or development, education, with some expertise in logistics / procurement.

  • Experience in field work and working with communities to achieve development initiatives.

  • Experience in registering beneficiaries and commodities distribution.

  • Experience in leading project implementation, monitoring, evaluation and report writing useful.

  • Experienced in the development of community awareness campaigns and the ability to manage meetings with community leaders, spiritual leaders, government officials, NGOs and other stakeholders (ensuring gender balance in participation).

  • Good in communication, interpersonal skills and cross-cultural sensitivity.

  • Effective in written and oral communication; able to speak and write with a high standard of English and Local Language (preferable).

  • Experience working in an office environment and able to use a computer (word for windows, excel software) and email is essential.

  • Bachelor's degree in logistics or educational field such as teaching, business skills or public health or a development-related field with experience in community development.

  • Experience in cash-based programming.

Preferred Skills, Knowledge and Experience:

  • One year exposure to secretarial work and child protection issues

Work Environment/Travel:

  • 30% field work

  • 70% office based