PURPOSE OF POSITION:
The purpose of the Food and Cash Manager is to oversee the management of several commodities-focused projects, including:
WFP Healthy Kitchens Phase 3
Taiwan Rice Phase 3
Winterization activities (WV Korea, etc.)
Cash-focused programme support
Future food assistance, cash, and winterization project management
All with the objective to ensure high quality programme management of commodities interventions. He/she will be responsible for the overall management of the Commodities team, including set-up and implementation of the all projects.
She/he will ensure that quality activities are created to meet beneficiary needs, monitored to capture impact, and delivered to a high quality. The post holder will also ensure that all programme interventions are highly valued by the community and acknowledged as addressing the needs of beneficiaries.
Supervise project staff, organize training and provide operational leadership.
Manage the operations of the assigned projects.
Prepare detailed planning and reporting of project activities.
Evaluate and mentor the staff.
Assess staff training needs.
Coordinate with the WV Jordan team.
Ensure coordination with all other local and international actors.
Coordinate and supervise local partner activities.
Represent WV activities regarding the project as requested, and delegate as required.
Network with other projects, NGOs and key agencies in the project area to prevent duplication and to enhance project quality, innovation and sustainability.
Attend periodic operational, staff and other meetings at district and national level, representing the organization.
Create and maintain comprehensive project documentation.
Ensure that all project goals and activities are delivered on-time, within scope and within budget.
Create and enforce a commodity strategy which positions WV Jordan as an industry lead for food and cash programming.
Monitor/evaluate ongoing activities and report on unmet needs and gaps.
Perform regular monitoring site visits.
articipate in the evaluation of the impact of project interventions.
Ensure quality communications planning is in place to capture project quality and impact.
Coordinate/supervise all project activities in close collaboration with the Operations Manager and Commodities Team.
Conduct monthly coordination meetings with staff.
Evaluate and propose new activities.
Promoting good practices and incorporate lessons learnt in to project implementation.
Prepare / update activity timetable and work plan under the project.
Actively participate to coordination meetings as needed.
Organize administrative and financial matters related to the project activities.
Assess procurement needs, coordinate and supervise the correctness of WV finance/admin procedures in line with the donor and in close collaboration with Finance and Logistic/Procurement Manager.
Ensure that soft and hard records are kept for all procurement contracts (services, goods, works).
Ensure timely and supervise project payments.
Monitor expenditure, budgets and expenses tracking activities for the project, address under/over expenditure as necessary.
Coordinate for payment of regular expenses, payment schedule and installments to contractors related to the project.
Prepare monthly financial planning related to the project.
Lead team to produce timely and quality written weekly and monthly reporting.
Prepare and/or oversee project narrative and financial reports.
Propose new activities according to identified needs and suggest solutions for problems encountered with activities, budget/work plan/human resources, discuss them with Jordan team and participate to the decision making process.
Any other duties relating to the nature of the job as directed by the Operations Manager.
KNOWLEDGE, SKILLS & ABILITIES:
2-3 years’ experience in the sector of relief or development, education, with some expertise in logistics / procurement.
Experience in field work and working with communities to achieve development initiatives.
Experience in registering beneficiaries and commodities distribution.
Experience in leading project implementation, monitoring, evaluation and report writing useful.
Experienced in the development of community awareness campaigns and the ability to manage meetings with community leaders, spiritual leaders, government officials, NGOs and other stakeholders (ensuring gender balance in participation).
Good in communication, interpersonal skills and cross-cultural sensitivity.
Effective in written and oral communication; able to speak and write with a high standard of English and Local Language (preferable).
Experience working in an office environment and able to use a computer (word for windows, excel software) and email is essential.
Bachelor's degree in logistics or educational field such as teaching, business skills or public health or a development-related field with experience in community development.
Experience in cash-based programming.
Preferred Skills, Knowledge and Experience:
One year exposure to secretarial work and child protection issues
30% field work
70% office based