Program Manager - Yemen Response

14248-15G32022
Amman
28-Aug-19
International Role - Yes
1-2 Years

PURPOSE OF POSITION:

The purpose of the position is to provide expertise to and oversight of all programme/project related activities and responsibilities within Yemen office, and ensure these are carried out effectively as well as to provide expertise to and coordination of grants acquisition related activities.

MAJOR RESPONSIBILITIES:

Partnership and Collaboration:

  • Support the Response Manager to identify, establish and maintain a collaborative relationship with NGO Partners for the implementation of a high quality response programme.

  • Support the Response Manager to develop a Country response strategy and operational plan, which includes Partnering as a base model and therefore takes Key Partners capacity as well as gaps into the plans.

  • Ensure effective and efficient collaboration between the Programmes Team and the support functions/departments as well as ensure close collaboration and learning environment with Partners on technical, support functional and operational conditions.

  • Take responsibility for assessing and identifying capacity and if needed develop their capacity to become/remain partners of choice.

  • Ensure high quality relationships are developed and maintained with donors and Support Offices in all collaborative and partnership endeavours.

  • Coordinate, participate, facilitate meetings with internal (Regional Office (RO), Global Centre (GC), Support Office (SO)) and external (Donors, UN etc.) Key stakeholders and participate in cluster meetings if feasible.

Program Development/ Project Design:

  • In collaboration with selected Partners, develop strategic concepts and plans for program innovation and growth.

  • Ensure project proposals address community needs / include community participation, and are in alignment with strategic objectives and the Child Well-being Outcomes and Targets.

  • Support Partners and WV’s project designs, with programme quality support through provision of existing best practices and WVI models, as well as generating support from TSO – Technical Service Organisation and Global and Regional Disaster Management Team (DMT) when needed.

  • Ensure grants opportunities are communicated to other departments as required; planning conferences are conducted and high-quality concept papers and proposals are developed which meet internal and donor requirements. Leading calls and concept reviews; Go, No-Go decision making, facilitate design and start-up workshop with key staff from the response team as well as Partners.

  • Liaise with the communication and advocacy counterparts for including joint interventions in to proposal plans and budgets, Collaborate jointly for supporting private fundraising by SOs with context specific impact stories and visibility materials.

  • In cooperation with the Response leadership, ensure budgets are designed to cover WV and Partners staff and capacity building needs as well as effective security and risk management.

Programme/ Project Management:

  • Ensure that SOs and donor requirements and project targets are met during program implementation and suggest adjustments when and where necessary.

  • Supervise and mentor program officers (within Partners and WV) and ensure capacity building for the whole team.

  • Ensure monthly grant expenditure tracking is being conducted, financial projections & reports are being reviewed, and any concerns are highlighted and acted upon as soon as they arise.

  • Support partners and work in consultation with program officers to develop implementation approaches that enable all projects to achieve outputs and outcomes within prescribed timeframes and budgets.

  • Facilitate participatory lessons learned with partners, SOs and key staff, and provide recommendations for improved, streamlined and updated grant management systems at the department level.

  • Ensure that proper Humanitarian Emergency practices and core principles are incorporated and upheld throughout the planning and implementation of programming.

Monitoring, Reporting and Evaluation:

  • Ensure that all program/project information needed for the Child Well-Being Report and other evidence based reporting is being collected throughout the year in a manner that provides for excellent demonstration of results and impact.

  • Coordinate the overall reporting of donor funded projects, ensuring that reporting requirements are met and reports are submitted to donors on time and in high quality English.

  • Present monthly and quarterly progress reports to the Head of Office.

  • In cooperation with Partners, coordinate M&E support for the planning of field assessments and technical evaluations of projects.

  • Ensure program documentation is retained/saved/filed on hard copy and on share drive (MS Teams and Horizon) for future reference as required.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s degree in a relevant field.

  • Advanced English language skills. (Ability to express ideas clearly and effectively, both in spoken and written English).

  • Strong understanding of the grants cycle.

  • Excellent analytical and problem-solving skills.

  • Familiarity with major donor funding requirements - USAID, EU, ECHO, DFID, GAC, DFAT, UN agencies, CERF, CBPF etc.

  • Knowledge of project design, proposal development, M&E systems design and management.

  • Cross-cultural sensitivity, flexible world view, emotional maturity and physical stamina.

  • Strong ability to work with and relate to diverse personality types, to practice relational and ideological tolerance, and to contribute to a positive organizational culture.

  • Ability to maintain performance expectations and healthy social interactions in psychologically stressful environments and physical hardship conditions with limited resources.

  • Willing to travel as required.

  • Commitment to World Vision Core Values and Vision/Mission Statement.

  • Experience in grant acquisition/management; project design and proposal writing for international donor agencies.

  • Experience in integrated project design and monitoring and evaluation systems development.

Preferred Skills, Knowledge and Experience:

  • Post-graduate university degree (Master’s/Ph.D.) in international development or relevant field.

  • Experience in program management; grants acquisition; project design and evidence development for international donor agencies.

  • Supervision within cross cultural contexts.

  • Minimum five (5) years of development and/or relief field experience –– or the equivalent in the headquarters/support office of a major NGO.

  • Experience in integrated program delivery and monitoring and evaluation.

  • Experience in a fragile context.

  • Experience in an Islamic context.

Work Environment/Travel:

  • Position is based in Jordan with possible relocation to Yemen later with travel when required (local and international)

  • The position requires ability and willingness to travel domestically and internationally up to 35% of the time.