World Vision International

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Project Officer (Pending Donor Approval)

Job Description

PURPOSE OF POSITION

The Project Officer will be providing Admin, cash support to the Team in the project. Position will coordinate continuously with P&C Department for the contract preparation related to the project, organizing meeting and assisting in Cash arrangement.

MAJOR RESPONSIBILITIES

  • Provide necessary support in CfW beneficiaries’ recruitment, selection and contracting as needed and participate in panel interviews upon the Line Manager request;

  • Administer and manage local project CfW beneficiaries, including payroll in coordination with livelihood officer & cash-logistic officer

  • Maintain and keep staffing lists for CfW beneficiaries’ and any staff related necessary information for rapid access and use

  • Maintain and process CfW beneficiaries’ enrollment and cancellations from social security

  • Prepare and process all kinds of P&C related paperwork for all CfW beneficiaries as required, with accuracy and confidentiality and in accordance with the policies and local laws;

  • Provide support to the field coordinator regarding Cash & P&C activities.

  • Assist Filed coordinator to ensure that all the documents for & P&C activities are in place.

  • Follow up with the field team regarding the Cash advances for the Project activities.

  • Tracking and reporting on all Deliveries from the suppliers.

  • Collect GRNs from the receivers in the project site and submit them to the Procurement Department for the timely payment to the suppliers.

  • Maintain a Database for the cash activities to keep track of the payments.

  • Writing Narrative Reports and other Project achievements.

  • Work with Communication on the Project visibility and contribution to the newsletter.

  • Organize Bi weekly and Monthly Project Meetings at the project site. Sharing Agenda of the meeting with the staff.

  • Recording minutes of the meetings and sharing with the participants on timely manner.

  • Perform other duties/special projects assigned by the Field Coordinator

KNOWLEDGE, SKILLS AND ABILITIES

  • University degree or equivalent in Business Administration, Social Sciences, Psychology or a related field;

  • Excellent detail-orientation skills;

  • Good communications skills;

  • Thorough working knowledge of office systems. Computer aptitude and experience with word processing, database management, and spreadsheet software;

  • Ability to maintain positive relationships with colleagues,

  • Emotional maturity and ability to deal with matters of strict confidentiality;

  • Excellent organizational and planning skills;

  • Fluent in English, spoken and written;

  • Native in local language;

  • Excellent knowledge of local labor law and related legislations;

  • Minimum 2 years of experience in Human Resources and or Administration with medium business/medium NGO/government agency;

  • Demonstrated experience and knowledge of HR practices, including recruitment, hiring, HR functions and systems administration; HR software administration and maintenance;

  • Preferably extensive focused experience of up to 2 years in recruitment