Field Logistics Officer (Depending donor approval)

14547-12N28090
Amman
24-Sep-19

Position: Field logistic officer

PURPOSE OF POSITION

The Project Officer will be providing Admin, cash support to the Team in the project. Position will coordinate continuously with P&C Department for the contract preparation related to the project, organizing meeting and assisting in Cash arrangement.

MAJOR RESPONSIBILITIES

  • Collaborates with the Project Managers & field coordinator to timely submission of the Purchase Requests (PRs) from World vision online purchasing system (provision) and follow up the progress.

  • Maintain and keep a general record of all completed Procurement dossiers.

  • Checks the quality and the right quantities of the materials delivered to the project warehouse from the suppliers.

  • Tracking and reporting on all Deliveries from the suppliers.

  • Collect GRNs from the receivers in the project site and submit them to the Procurement Department for the timely payment to the suppliers.

  • Maintain a Database for the cash activities to keep track of the payments

  • Follow up with the Senior cash officer & the project team regarding the Cash advances for the Project activities.

  • Develop the standard operation procedures (SOPs) of the project warehouse in addition to manage and maintain the warehouse.

  • Conduct a regular physical random warehouse checks of commodities and inventory;

  • Insure that goods receiving and issuing activities are carried out with proper approved documentation that are correctly filled in the warehouse.

  • Insure proper storage of the project equipment’s, tools & materials.

  • Develop & share inventory report with the project manager, project team and field coordinator.

  • Manage, Arrange & organize the security guards working shifts.

  • adequate information from the right sources.

  • Actively contributes to the field security contingency planning and implementation.

  • Insure that Fleet Standard Operative Procedure (SOPs) is applied.

  • Supervises the drivers’ conduct and train them when needed with support from the Fleet department.

  • Insure that the fuel consumptions are monitored and reported for vehicles and generators.

  • Develop a maintenance plan for both vehicles and generator in coordination with the fleet department.

  • Prepare monthly fleet plan in a close coordination with the project manager & fleet department.

  • Reports any issue related to the fleet performance to the fleet department.

  • Manage and track equipment / assets inventory including mobiles, laptops, organize regular monthly equipment / assets counts.

  • Produces and respects a maintenance plan of the field office

  • Insure that the facilities are well maintained and functional.

  • Perform other duties/special projects assigned by the Field Coordinator

KNOWLEDGE, SKILLS AND ABILITIES

  • Diploma or Bachelor degree or equivalent in related field;

  • Excellent detail-orientation skills;

  • Good communications skills;

  • Thorough working knowledge of office systems. Computer aptitude and experience with word processing, database management, and spreadsheet software;

  • Ability to maintain positive relationships with colleagues,

  • Excellent organizational and planning skills;

  • Good in English, spoken and written;

  • Native in local language;

  • Minimum 3 years of experience in logistics and field management with medium business/medium NGO/government agency;

  • Demonstrated experience and knowledge of Logistics practices.

  • Preferably extensive focused experience of up to 2 years in the industry