Position Title: Procurement Assistant
PURPOSE OF POSITION:
Under the overall guidance of the Procurement Officer, the Procurement Assistant is responsible for the effective delivery of procurement services. The Procurement Assistant promotes a collaborative, client focused, quality and result oriented approach in the Procurement Unit.
Help with the request for quotation to the suppliers, receiving responses from suppliers, bid analysis and procurement committee meeting minutes, purchase orders and contracts, payments to the suppliers and contracts
Assist with implementing the procurement process as per WV and Donor regulations and processes, included arranging and facilitating various meetings (procurement committee meetings, meetings with operations staff, meetings with suppliers and service providers, other internal and external meetings)
Help to maintain purchase requisition database and other procurement databases (in MS excel)
Maintain appropriate files and records, both soft and hard copies, to ensure that procurement process, decisions, contractual agreements are accurately documented for accountability and audit purpose
Help to coordinate with requesters and make sure the right materials needed
Help to ensure timely delivery of goods and services to requesting departments/projects
Provide timely updates requesters on their requests and inquiries
Collect (receive) from supplies the samples of requested items of applicable
Perform other duties as assigned by supervisors (e.g attend meetings, visit suppliers, cover other staff members as needed, attend trainings/WV events, etc.)
Education:A Bachelor Degree in Business Administration, Management or any relevant field.
Experience:Minimum 2 years of progressively responsible experience in procurement.
Knowledge & Skills:
Able to uphold and respect procurement ethics and to conduct activities with integrity.
A team player who demonstrates patience, flexibility and honesty.
Be willing and able to meet tight deadlines and work long hours when required.
A self-starter, who is able to plan and manage his/her own work, takes initiative and strives to meet deadlines.
Honesty and personal integrity
Cross-cultural sensitivity and ability to work in a high multi-national environment.
Attention to detail, accuracy and analytical thinking
Strong interpersonal skills
Ability to handle sensitive and confidential information with discretion is mandatory.
Adaptability and flexibility, willingness to learn new disciplines and skills
Experience with international non-governmental organization is preferred.
Good working knowledge of MS Office application (Word, Excel), emails and able to easily navigate the Internet
Good in spoken and written English and Arabic
Core Capabilities: Achieving quality results and service Practicing accountability and integrity Communicating information effectively Thinking clearly, deeply and broadly Understanding the Humanitarian industry Understanding WV’s mission & operations Practicing continuous innovation & creativity Learning for growth and development Maintaining work/life balance Building collaborative relationships Practicing gender & cultural diversity Influencing individuals & groups