Director - Resource Acquisition and Management
Reporting to: National Director
Job Grade: 18
Provides Supervision to: RAM Associate Director, RAM Coordinators, Donor Liaison Manager, NRD Coordinator, Resource Acquisition Specialists, etc
Purpose of the position:
To lead the development and direct implementation of clear and tangible strategies for ensuring effective stakeholder engagement at all levels of the organization through well-coordinated and target responsive resource acquisition efforts that focus on WVK’s programmatic priorities and core competencies:
To lead the National Office resource mobilization efforts to drive growth in private non-sponsorship and public/institutional grants income in alignment with NO strategy.
To provide resource acquisition leadership to the National Offices in increasing and diversifying bilateral, multilateral, major foundations, private public partnerships, GIK non-food items, corporates and grants income, by providing over strategic direction in line with the National Offices strategy.
To provide leadership support to the National Resource Development Strategy and fundraising efforts
To build relationships, capacity and collaboration to effectively grow the portfolio, ensure effective pipeline and win rate to meet programming needs.
To support productive engagement and retention of governments, multilateral and private sector donors through successful grants implementation and strong donor relations with the aim of maximizing and diversifying the funding base, and strengthening grant compliance within the organization.
In order to successfully do so, the RAM Director must be able to effectively communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that serves as an example to others.
Leadership and Strategic Management, 20%
Provide leadership and management to the Resource Acquisition and Management (RAM) unit staff by ensuring clear goals and accountabilities are established and achieved.
Direct the elaboration, roll out and implementation of a coordinated, multi-level engagement strategy to advance WVK’s programmatic priorities and enhance its organizational profile;
Direct the elaboration, roll out and implementation of an integrated, organizational wide, resource acquisition and management system for all funding streams and lead engagement efforts with prioritized, high profile donors;
Establish and roll out protocols for coordinating communication between ministry units and support offices, key international and national donors and other stakeholders;
Grow WVK’s Resource Acquisition and Management portfolio, 40%
Lead WVK’s growth and diversification of funding efforts based on the NO strategy and annual grant acquisition targets.
Provide leadership and management support in proposal writing, forming consortia and follow up with donors to ensure complete and smooth transition to management the program
Develop locally acquired resources through Public Private Partnerships and all other means
Lead the WVK brand repositioning efforts for resource development in conjunction with Communications Department
Develop and Implement effective PPP, PR and Marketing strategies
Ensure that the successful implementation of the resource acquisition management system that enhances WVK programmatic impact in accordance with established strategic priorities while increasing donor satisfaction and retention;
Ensure that the resource acquisition management system effectively standardizes processes for identifying and establishing priority sectors and opportunities, assessing risk considerations and making go / no go decisions, managing project design and proposal elaboration, managing project inventory, project start up, project implementation and evaluation and project close out;
Monitor the RAM unit’s performance including conducting assessments on what is leading to poor win rates or grant implementation and work to address them.
Engagement, Networking & Collaboration with Internal & external stakeholders, 20%
Ensure successful implementation of a coordinated engagement strategy that identifies and prioritizes key external stakeholders; creates clear points of engagement locally, regionally, nationally and internationally; defines roles and responsibilities within WVK; creates essential core competencies and provides the support and assistance to foster continuous, effective engagement;
Effectively represent WVK in strategic donor meetings with foundations, bilateral and multilateral institutions; Be the face of WVK to donors – participate in meetings
Actively network and initiate linkage - strategic meetings for between donors representatives and National Director/designee and participate in Partner negotiations
Research, analyze, develop, track relationships with new and current donors; prepare capacity statements for to be utilized in prepositioning meeting with donors ; monitor the donor competitive landscape as part of early alerts to organize prepositioning meetings for possible funding forecasts in collaboration with the EAR Resource Development Director.
Organise pre-positioning meetings with priority/new donors and partners and develop capacity statements to be utilized during prepositioning meetings with donors.
Strengthening grant compliance within the organization, 10%
In close collaboration with Integrated Programmes, ensure effective launching of new grants and a smooth transition process from grant acquisition to implementation as well as successful close out of large scale grants.
Build staff and partners capacity for grants compliance (financial, contractual, programmatic and reporting) to increase program quality, credibility and marketability of WVK programmes
Strengthen grant funding monitoring and evaluation systems in order to generate and demonstrate evidence based impact of WVK programming
Ensure that business processes, standards and policies – developed in coordination with other WVK entities– are effective and consistent.
Design systematic performance indicators to inform management as to progress, roadblocks, and other relevant performance details.
Track, monitor and ensure successful grant and contract management and fulfillment in accordance with donor requirements to increase refunding rates.
Review Grants before they are submitted
Organize quarterly review meetings with donors (non fundraising focused)
Staff Capacity Building, 5%
Provide leadership to team members and help develop them through mentoring and rigorous performance management
Develop strategies to attract and maintain staff numbers aligned to Grant portfolio.
Identify staff capacity gaps in grants acquisition and management and other factors leading to poor proposal designs, poor win rates and grants implementation and work with Associate Director, Regional Resource Development Unit and SOs to develop plans to address them.
Any Other Duty 5%
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Minimum Master’s Degree in a relevant field from a recognized University.
Minimum 10 years’ experience in designing, planning, implementation and reporting on integrated development, relief and/or advocacy & peace building projects; 5 of which must be in managerial position and 5 in donor relations and fundraising.
Must be a results orientated leader who can handle heavy work load as well as manage multiple organizational, donor and other stakeholder demands.
Must have ample experience and expertise in public relations and donor engagements.
Must be a strategic thinker and a strong team player.
Crisis management skills will be an added advantage
Working Environment / Conditions:
Office based environment with frequent travel to the field;
Travel required: up to 35% domestic travel and occasional international travel as may be required
Available to represent WVK at critical functions as required
On call to lead WVK large scale emergency and critical incidence response team
Be an effective member of the World Vision Kenya Executive Team.