Associate Director - Finance


Associate Director- Finance

Purpose of Position

This position assists the Finance Director to design, develop and assess organizational financial management strategies & systems in support of the overarching National Office strategic plan. Specifically the Associate Director, Finance oversees budgets development & management, Financial Risk Management, cash management, payroll management, financial reporting and implementation of financial policies to ensure effective resource acquisition, utilization and safeguarding of World Vision Kenya (WVK) assets for ministry effectiveness.

Major Responsibilities

WVK annual budgeting, budgets management and control 15%

  • Develop and share budgeting tools, and coordinates the budgeting process

  • Develop annual budget guidelines in collaboration with other stakeholders (Global Centre, Region and National Office departments)

  • Consolidate WVK annual budgets.

  • Ensure budget control mechanisms are in place and in use.

End results expected

  • Timely, quality and accurate budgets submitted and approved

  • Implementation of projects within approved budgets

Effective financial analysis & reporting 15%

  • Ensure accurate, informative & timely Monthly, Quarterly and Annual Financial reports are prepared and shared.

  • Facilitate continuous innovation and development of effective financial reporting systems

  • Ensure year end processes are followed and all timelines met

  • Maintain clean balance sheet accounts and relevant schedules

  • Develop relevant business processes on finance procedures

End results expected

  • Right reports available for decision making

  • Effective tools in place for financial reporting

  • Timely submission of reports (monthly, quarterly, annual)

  • Balance sheet queries resolved within 3 months

  • All staff understand relevant finance processes in place

Financial risk management 20%

  • Facilitate continuous development, coordination & review of WVK internal control systems

  • Ensure adherence to internal controls.

  • Ensure adequate staff capacity on risk management

  • Review and update the finance risk register in conjunction with the Risk Team

  • Ensure mitigation against losses arising from breach of contractual obligations, payroll related statutory and other deductions & other general disbursements risk exposure.

  • Manage the accounts payable function and ensure all commitments; suppliers and taxes are honored in a timely manner

  • Participate & support in development and contextualization of WVK supply chain policies and procedures.

  • Ensure compliance with procurement guidelines and policies

End results expected

  • Right controls in place

  • Compliance with all controls by staff

  • Updated risk register

  • No financial losses incurred

  • Finance related requirements well-articulated in supply chain policies

  • On time payments for goods and services

  • No disallowed costs for failure to follow policies

WVK cash & treasury management 20%

  • Ensure uniform cash and treasury management systems are developed and in use.

  • Ensure optimum cash availability for WVK operations.

  • Ensure banking services received meet the needs of WVK

  • Ensure bank and cash reconciliations are prepared and proper records of such reconciliations maintained

  • Continually review the Mobile Money requirements, use and controls around it

End results expected

  • Sufficient cash available for field operations

  • Efficient implementation of programs

  • Required cash management KPIs met

  • Banking services meet WVK needs

  • Use of cash eliminated and replaced with Mobile Money

Payroll management 10%

  • Maintain a reliable, effective and efficient payroll system

  • Ensure payroll management staff are up to date on new developments on taxation, statutory requirements and internal payroll system.

  • Ensure WVK is always in compliance with government income tax and other statutory regulations.

End results expected

  • An efficient payroll system is in place.

  • Staff salaries and benefits processed in a timely manner

  • All monthly statutory deductions and payments deadlines are met

External and internal audits management 5%

  • Coordinate internal and external audit processes.

  • Ensure auditors are facilitated for smooth audit process

  • Prepare and file annual returns and audited accounts with the KRA and the NGO Board.

  • Contribute towards WVK attainment of acceptable audit ratings (finance related).

End Results Expected

  • Audits completed within the set timelines

  • Finance related audit findings resolved within defined timelines

  • Acceptable rating for all audits on finance matters

People management 10%

  • Recruit and retain qualified finance staff

  • Provide supervision and regular capacity building of both finance and non-finance staff on finance related systems and processes

  • Continuous performance management of the accounts staff

  • Coordinate the finance function and manage absences within the unit

End results expected

  • Highly motivated staff

  • Staff equipped with necessary training and capacity to deliver

  • No gaps within the function, all rounded staff who ably cover the department

  • Work life balance for team achieved and maintained

Any other duties as may be assigned from time to time by the supervisor 5%

Knowledge, Skills and Abilities requirements

  • Bachelor’s degree in Commerce, Accounting or related business field

  • A Master’s degree in the relevant field (Finance/ Accounting/ Business Administration) is an added advantage.

  • Certified Public Accountant of Kenya (CPA-K) or ACCA finalist qualifications

  • At least 10 years’ experience in finance and accounting; with a good understanding of international development organization. 5 years of which should be at a managerial level.

  • Ability to engage at a strategic level with senior officials.

  • Ability to lead a multi-cultural team with an empowering and outcome oriented approach.

  • Experience using accounting systems. Knowledge of Sun Systems is an added advantage.

  • Good interpersonal, organizational and management skills.

  • Ability to maintain performance expectations in diverse cultural contexts.

  • Ability to solve complex problems and to exercise independent judgment.

  • Computer literate

  • Strong budgetary and financial management and analytical skills.

  • The person must be results oriented, able to handle public relations, able to satisfy stakeholders and a team player.

  • Ability to train on financial management and required reporting preferred.