World Vision International

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Grants Accountant

Job Description

Purpose of the position:

This position is critical to the finance department of the organization. The grant accountant is the primary point of contact when it comes to providing technical support in Grant Accounting and ensuring compliance to Grants regulations and relevant financial policies. This individual will provide support to various projects including budgeting, reporting and risk management, ensuring that terms and conditions of the grants are met. The candidate will have good collaboration and analysis skills.

Major Responsibilities:

Financial Reporting and Accountability

  • Prepare Grants financial reports in accordance with donor requirements and ensure timeliness and accuracy

  • Generate Financial analysis on grant financial Information that will provide management with information for decision making.

  • Provide timely response and feedback on grant financial Issues

  • Provide leading role in ensuring Labor Distribution reports/Timesheets are prepared every month by relevant staff

  • Update grants profile in order to monitor project life and grant budgets.

  • Discuss with project managers grant reports and tackle any outstanding issues in a timely manner

  • Prepare monthly reports to the Line Manager

Budget Management and Control

  • Ensuring budget control by adequately checking all costs that are chargeable to grants.

  • Participate in grant proposal development and extensions, by providing technical support in development of grant budgets that are in line with effective implementation of grants, donor requirements and World Vision policy

  • Ensure spending is within the budget limit to control overspending within projects

  • Review Field Financial Documents/Sub-grantee documents regularly to ascertain the level of internal controls in the financial process.

  • Post Budgets in World Vision Financial System (SUN) in a timely manner and as per WV guidelines

  • Continuously monitor budget commitments for projects and advise Line Manager on any significant occurrences.

Policy management and Internal Control

  • Monitor grant periods and ensure that grant phase out financial requirement s are adequately met and grants are smoothly phased out

  • Review all payments related to grants to ensure they are within the policy, adhere to internal control standards and donor requirements

Risk Management and Internal Control

  • Ensure audit process runs smoothly by providing accurate information in a timely manner and that there are no questioned costs/Qualified reports

  • Ensure Grants finance issues picked during the audit and recommendations thereof are implemented within 90 days and providing the Line Manager with a quarterly report on the status.

  • Continuously review the grants finance risk register and mitigating controls to ensure that emerging risks are being addressed

  • Contribute towards the effort of creating awareness to implementing staff/partners on grants regulations through training, meetings and monitoring

Record Keeping

  • Ensure Grant Accounting records and their completeness

  • Ensure Sun Systems Backups are available at the field.

  • Maintain correspondences with relevant stakeholders

  • Update the resource center with new information

Other Competencies/Attributes:

  • Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills

  • Must adhere to set security standards

  • Ensure a gender perspective in the scope of work

  • Perform other duties as required.

  • Strong leadership and demonstrated ability to work independently and within a team, prioritize tasks and manage multiple activities with attention to detail, meeting tight deadlines under pressure.

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Educational level required Bachelor’s Degree in Finance/Accounting or related field

  • The holder should be CPA part 111 or equivalent,

  • Experience: Minimum of 4 years’ experience in a NGO. Experience should include proposal budget development, Reporting and post award management

  • Detailed knowledge of USAID regulations (2 CFR 200) and EU regulations

  • Experience in sub-grantee management and capacity building

  • A good understanding of the full cycle of a grant

  • Understanding of US GAAP

  • Advanced excel and analytical skills (Dashboard reporting, Power BI)

  • Computer software skills like sun systems is highly preferred

  • Knowledge of the Somalia context is an added advantage

Working Environment / Conditions:

  • Work environment: Office-based with frequent travel to the field

  • Travel: 30% Domestic/international travel is required.

On call: The Position holder will be on call in case of any emergencies that require his/her urgent attention.