Purpose of the position:
This position is critical to the finance department of the organization. The grant accountant is the primary point of contact when it comes to providing technical support in Grant Accounting and ensuring compliance to Grants regulations and relevant financial policies. This individual will provide support to various projects including budgeting, reporting and risk management, ensuring that terms and conditions of the grants are met. The candidate will have good collaboration and analysis skills.
Financial Reporting and Accountability
Prepare Grants financial reports in accordance with donor requirements and ensure timeliness and accuracy
Generate Financial analysis on grant financial Information that will provide management with information for decision making.
Provide timely response and feedback on grant financial Issues
Provide leading role in ensuring Labor Distribution reports/Timesheets are prepared every month by relevant staff
Update grants profile in order to monitor project life and grant budgets.
Discuss with project managers grant reports and tackle any outstanding issues in a timely manner
Prepare monthly reports to the Line Manager
Budget Management and Control
Ensuring budget control by adequately checking all costs that are chargeable to grants.
Participate in grant proposal development and extensions, by providing technical support in development of grant budgets that are in line with effective implementation of grants, donor requirements and World Vision policy
Ensure spending is within the budget limit to control overspending within projects
Review Field Financial Documents/Sub-grantee documents regularly to ascertain the level of internal controls in the financial process.
Post Budgets in World Vision Financial System (SUN) in a timely manner and as per WV guidelines
Continuously monitor budget commitments for projects and advise Line Manager on any significant occurrences.
Policy management and Internal Control
Monitor grant periods and ensure that grant phase out financial requirement s are adequately met and grants are smoothly phased out
Review all payments related to grants to ensure they are within the policy, adhere to internal control standards and donor requirements
Risk Management and Internal Control
Ensure audit process runs smoothly by providing accurate information in a timely manner and that there are no questioned costs/Qualified reports
Ensure Grants finance issues picked during the audit and recommendations thereof are implemented within 90 days and providing the Line Manager with a quarterly report on the status.
Continuously review the grants finance risk register and mitigating controls to ensure that emerging risks are being addressed
Contribute towards the effort of creating awareness to implementing staff/partners on grants regulations through training, meetings and monitoring
Ensure Grant Accounting records and their completeness
Ensure Sun Systems Backups are available at the field.
Maintain correspondences with relevant stakeholders
Update the resource center with new information
Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills
Must adhere to set security standards
Ensure a gender perspective in the scope of work
Perform other duties as required.
Strong leadership and demonstrated ability to work independently and within a team, prioritize tasks and manage multiple activities with attention to detail, meeting tight deadlines under pressure.
Qualifications: Education/Knowledge/Technical Skills and Experience
Educational level required Bachelor’s Degree in Finance/Accounting or related field
The holder should be CPA part 111 or equivalent,
Experience: Minimum of 4 years’ experience in a NGO. Experience should include proposal budget development, Reporting and post award management
Detailed knowledge of USAID regulations (2 CFR 200) and EU regulations
Experience in sub-grantee management and capacity building
A good understanding of the full cycle of a grant
Understanding of US GAAP
Advanced excel and analytical skills (Dashboard reporting, Power BI)
Computer software skills like sun systems is highly preferred
Knowledge of the Somalia context is an added advantage
Working Environment / Conditions:
Work environment: Office-based with frequent travel to the field
Travel: 30% Domestic/international travel is required.
On call: The Position holder will be on call in case of any emergencies that require his/her urgent attention.