DMEAL Coordinator - – Kenya Big Dream Program

International Role - No - Only National applicants will be considered.
1-2 Years

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Design Monitoring, Evaluation, Accountability and Learning Coordinator – Kenya Big Dream Program

Reporting to : Technical Advisor Child Protection and Participation - Kenya Big Dream Program

Grade Level : 15

Work Location : Nairobi

Purpose of Position

The position holder will lead the establishment and maintenance of an effective reporting, monitoring, evaluation, accountability and learning system, of the Kenya Big Dream Program that will be implemented Baringo, West Pokot and Samburu Counties. Migori County is planned to be added at a later time. The position holder must be capable of overseeing MEAL activities highly sensitive and complex project related to Female Genital Mutilation (FGM) Child Marriage (CM) and child protection.

Major Responsibilities

Technical support in Program Planning 20%

  • Take lead in the design and implementation of a monitoring framework to track delivery against program objectives.

  • Together with the Program team and partners, organize and facilitate Strategic/multi-year Plans/designs and budgets for the overall program

  • Support review and update log frames, M&E Plans, Program indicators and periodic targets and detailed implementation plans.

  • Support the development of clear and implementable work break down structure for respective MEL activities as needed

  • Support the finance team to ensure realistic scheduling of MEL activities and budgets

  • Identify and document the program assets and produce a Remote Sensing /GIS activity /program map.

  • Identify and document the program geographical coverage and produce a RS/GIS activity /Program map.

  • Participating in the designing/preparation of tools and guidelines for data collection, analysis and reporting, with a focus on establishing output and outcome tracking, systemically checking data for quality, accuracy, and consistency, and providing feedback as necessary.

  • Provide support and participate in Kenya Big Dreams related program design (assessments, research) and in the production of well-designed proposal that are LEAP aligned and reflective of community needs, contexts and donor/SO expectations.

Technical Support in Program implementation and Quality Assurance 25%

  • Lead and Coordinate the successful roll out and implementation of all MEAL related initiatives in the program sites of Baringo, West Pokot and Samburu Counties Migori county will also be added at a later time.

  • Disseminate clear business processes for respective MEAL components to ensure consistent application and adherence to standards.

  • Develop and support implementation of programs in the MEAL annual calendars

  • Lead orientations for assessment contractors and conduct MEL-related capacity building for project staff.

  • Ensure that respective staff and WVK implementing partners are provided with requisite MEAL technical support to perform.

  • Coordinate effective implementation of MEL activities in collaboration with key partners.

  • Coordinate and facilitate timely review and sharing of all program documents; plans/designs and reports.

Monitoring, Reporting and Accountability 25%

  • Establish and operationalize a digital data collection and beneficiary tracking system and database

  • Coordinate monitoring activities of WVK and its implementing partners.

  • Coordinate, participate and report on technical field monitoring visits.

  • Ensure mechanisms for collating, & analysing data, synthesizing information, updating the monitoring matrix and other monitoring systems are in place.

  • Ensure timely dissemination of monitoring data to key stakeholders for management decision making.

  • Support remote sensing and GIS Mapping of Program initiatives

  • Ensure the appropriate use of information management systems in compliance with WV Kenya, GoK, and donor and in line with partnership agreements.

  • Coordinate the compilation and submission of program management reports as per WV standards and donor requirements.

  • Support establishment of accountability mechanisms for the program to enhance information sharing, complaints management and timely feedback flow.

  • Timely and quality review and submission of all mandatory monitoring reports

  • Always ensure to store collected data securely as per policies relating to data protection for the program

  • Coordinate program reflection and learning sessions in conjunction with other grant staff and program partners.

  • Disseminate all program information related to M&E to staff and partners across the three counties.

  • Ensure Program alignment to the national, donor and support office evaluation protocols

  • Prepare for and answer detailed data-related questions in calls/presentations with support office staff and project donors.

  • Develop TORs and submit briefs to present at local and global events on the KBD impact in collaboration with support office.

  • Lead KBD project compliance with all support office data entry requirements including learning appropriate MIS systems and building capacity of project staff for necessary data collection and entry.

Research, Learning and Knowledge Management 15%

  • Coordinate periodic reviews/evaluations of the program interventions using appropriate methodologies to determine achievements

  • Ensure that the program assessments, feasibility studies and or characterization processes are conducted in a timely manner and quality reports are produced as per standard.

  • Coordinate inter-county exchange meetings on MEAL for lessons learnt and upscale to regional programme level intervention

  • Establish effective knowledge management mechanisms including documentation and sharing of innovative/promising/best practices or lessons learned and impacts.

  • Organize and conduct learning forums/events at regular points to facilitate learning by the partners

  • Facilitate ongoing and collaborative learning within WVK and partners based on key data from the performance management system.

  • Serve as project’s point of contact for developing ToRs, solicitation, selection, and execution of in-country assessment contractors including baseline, midline, and end line, and other research as identified.

  • Coordinate the KBD research and learning agenda in close collaboration with identified academic partner.

  • Coordinate learning agenda collaboration with support office.

  • Conduct M&E, research, and planning related to social norms, barrier analysis, and sensitive topics.

Networking and Collaboration 10%

  • Network and collaborate with relevant partners, and represent World Vision in Technical Working Group Meetings relating to KBD program

  • Coordinate with external stakeholders including, but not limited to, academia, NGOs, Government, and Private Sector in order to advance the learning /research goals of the program

  • Ensure sensitive complaints collection and handling through development of functional systems within the program

  • Ensure accountability assessments are conducted and capacity of staff built to undertake accountability assessments.

  • Ensure effective community complaints response mechanisms in collaboration with communities are developed and functional

  • Comply with and promote WV policies such as Child and Adult Safeguarding policy, Whistle blower policy and anti – fraud policy (preventing and reporting any incidences of Fraud).

  • Prepare for and speak to data related questions in regular project calls with support office.

  • Build capacity of project MEL staff in each region pertaining to: program planning, monitoring, reporting, research, and quality assurance.

Others 5%

  • Participate and contribute in committees and task forces which you may be appointed to

  • Participate and lead devotions as appropriate.

  • Perform any other duty as may be assigned by supervisor or designee from time to time.

Knowledge, Skills and Abilities

  1. At least 5 years’ practical experience in Project / Programme design implementation and M&E and learning cycles.

  2. The holder of this position must have a Bachelor’s Degree in Social Sciences, Sociology, Economics/statistics, Monitoring and Evaluation or Project management, Statistics or related discipline from a recognized University

  3. Experience in Data collection on the Open data kit plat form and other mobile based applications, data analysis and interpretation

  4. Computer literacy in MS office Word, Excel, and PowerPoint;

  5. Experience in data/statistical programmes e.g. SPSS or Stata etc.

  6. Excellent team player with ability to work under minimum supervision

  7. Practical experience in M&E system coordination/ implementation in a large international non-governmental organization or other international relief/development body

  8. Experience in working on donor funded programs and other multilateral donor funded project.

  9. Demonstrate understanding of latest developments, research and trends in the relevant aspects of the field of child protection.

  10. Experience in program design, implementation, monitoring and evaluation and reporting

  11. Excellent communication, Networking skills

  12. Ability to work effectively in a multi-cultural environment.

  13. Demonstrate ability to manage resources efficiently and effectively.

  14. Must be a committed Christian who is able to stand above denominational and cultural diversity challenges.

  15. Must be able to provide spiritual leadership within but not limited to daily devotions.