World Vision International

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Project Officer - M & E

Job Description

Purpose of the Position:

Coordinate and undertake the respective DME activities for the John Templeton Foundation (JTF) Healthy Timing and Spacing of Pregnancy (HTSP) Challenge project in order to align to JTF, Ministry of Health and WV LEAP frame work for the attainment of project outcomes. The position will support the establishment of M & E learning and reporting systems.

The position holder must be able live out and communicate World Vision's Christian ethos and

demonstrate a quality of spiritual life that is an example to others.

Major Responsibilities

Project Monitoring, Assessment and Evaluation

  • Provide technical support in monitoring and evaluation during implementation of John Templeton Foundation Healthy Timing and Spacing of Pregnancy Challenge project

  • Develop/Adapt assessment/evaluation/baseline questionnaire and lead baseline survey, analyse data and prepare reports

  • Carry out baseline assessments, mid-point and end of project review across all 6 sub-counties in Siaya

  • Monitor and evaluate project as per the standards and procedures of World Vision Kenya, JTF and MoH as relates to HTSP/FP and Maternal New-born and Child Health programming

  • Provide technical leadership in implementing/mainstreaming the M&E system provided by the JTF to the existing M&E system in WVK.

  • Support the development of ToR in collaboration with other project teams to ensure the relevant donor and ministry priorities and geographic areas are included and identify specific data requirements

  • In collaboration with the Area Program Manager and Project Coordinator supports the smooth-running of the data collection process

  • Ensure project/ADPs store collected data securely as per policies relating to data protection for all programs at the regional level

  • Coordinate project reflection and learning sessions in conjunction with SCHMT, CHMT, project staff, ADP and project partners.

  • Work with key staff and stakeholders to develop detailed monitoring plan, monitor project implementation across project area and report progress, impact and best practices

  • Use qualitative and quantitative approaches to assess quality of service provision for the project beneficiaries.

  • Manage beneficiary data of those trained and are receiving services from the John Templeton Foundation Healthy Timing and Spacing of Pregnancy Challenge project

  • Disseminate project information related to M&E to staff, partners and community across the four counties

  • Ensure Project alignment to JTF evaluation protocols and methodological tools set out by the JTF and Ministry of Health working groups

Data Quality Assurance and Capacity Building

  • Develop Standard operating procedure for M&E within the project

  • Ensure monthly DQA to assess reliability of the data by verifying on source data documents and quality of the same.

  • Support the Health records information

  • Build the capacity of SCHMT and CHMT on supervision, monitoring and evaluation of John Templeton Foundation Healthy Timing and Spacing of Pregnancy Challenge project (including DHIS2 and documentation).

  • Build the capacity of staff, community groups, and partners to enhance participatory monitoring and in line with LEAP framework.

  • Be conversant with LEAP and Horizon wave II, be able to upload project document in Horizon.

  • Facilitate County Governments to put in place effective monitoring and evaluation frameworks which are essential in tracking service delivery for social accountability

  • Support quarterly data review with MOH

  • Facilitate the MoH to conduct Quarterly reflection meetings, focused planning and monitoring to ensure continued supplies/commodities, reporting and joint monitoring.

  • Ensure the implementation of project community capacity building initiatives that ensure local participation and project ownership in all the project four counties

Technical Support to the Project Team and Partners

  • Lead area project teams and partners in data processing, consolidation and analysis across the local programming area.

  • Provide oversight on scheduling and budgeting for monitoring processes according to the needs of the technical programmes. Review Project monitoring data to ensure that it is accurate, relevant and contributes to national office strategy and CWB.

  • Ensure real-time monitoring and appropriate data storage so that local programming data is readily available at times of programme evaluation.

  • Share critical data with project staff and partners to show progress and issues of the Project, Area program. Consolidate, verify and present key project information in ways that can be used for decision making.

  • Work closely with the area Project Coordinator and ADP teams to co-design project M&E plans that make sense the local programming context.

  • Review project data collaboratively with the project staff area programme teams and partners.

  • Provide constructive feedback to Project Coordinator and program manager on the monitoring data they generate to ensure that information produced is relevant and useful to the difference stakeholders.

  • Share lessons learned from the project initiatives to enhance local planning and implementation and effective stakeholders/donor expectations. Suggest modifications that might be necessary at the local level based on evidence and lessons learned.

  • Support the review of technical programme data collaboratively with the area programme teams.

Reporting, Documentation and Collaboration

  • Support the development and submission project reports and core documents as per JTF guidelines and standards

  • Maintain links with other organizations for collaboration, networking, resource sharing, material development and learning activities in Maternal New-born and Child Health

  • Ensure WVK visibility and participation in relevant Maternal New-born and Child Health M&E technical working groups and networks at the National and County levels

  • Support project documentation to increase project visibility and profiling the project interventions.

  • Support documentation of promising prctices to be shared during learning and reflections with partners.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  1. Bachelor’s degree in Monitoring & Evaluation, Statistics, Public Health, Community health , Environmental Health or related field

  2. A minimum of two years’ experience with of successfully designing, implementing and overseeing monitoring and evaluation tasks for health and/or development projects at the county level

  3. Proven technical skills in monitoring and evaluation in health programs

  4. Formal training; experience working in a family planning program will be an added advantage;

  5. Experience with MOH tools and DHIS2

  6. Formal training in monitoring and evaluation of health projects will be an added advantage;

  7. Strong technical skills, including ability to process and analyze data using one or more a statistical software packages, including at least one of the following SPSS, Epi-Info, STATA, SAS or similar. Experience with programming software a plus;

  8. The holder of this position must be a results orientated who can handle a heavy work load as well as manage and satisfy multiple and at times conflicting organizational, donor and other stakeholder demands and;

  9. He /she must also have ample experience in public relations and be a strong team player