World Vision International

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Senior Supply Chain Officer

Job Description

Purpose of the position:

To facilitate strategic sourcing, and supervise day to day procurement activities with emphasis on category management, supplier relationship management and contract management while maintaining high standards of integrity and accountability.

Major Responsibilities:

Strategic Sourcing

  • Guide the development of procurement plans and consolidate them to enable both efficient and economical delivery across all projects.

  • Collaborate with internal stakeholders to identify items that are complex in nature for timely procurement

  • Facilitate evaluation process and make recommendations for best qualified suppliers in compliance with the procurement and procedure policy.

  • Review recommendations for procurement by the Supply officers as per procurement procedures

  • Build strong and long term buyer-supplier relationships with key suppliers.

Manage Bidding and Tendering Process

  • Facilitate development and review tender document templates for procurement of goods works and services to comply with WVK standards

  • Facilitate development and review of tender evaluation criteria and share with the SCM teams and technical specialists.

  • Guide and oversee the process of receiving, opening and evaluation of bids and recommendations for award.

  • Offer technical advice for procurement at CTC level as per procurement policy.

  • Facilitate negotiations for contracts and agreements.

Contract Management

  • Facilitate development and review contract templates for procurement of goods works and services to comply with WVK standards

  • Preparation of specific supplier contracts and facilitation of the contracting process.

  • Monitor and review contractor performance to ensure compliance with terms and conditions

  • Ensure proper maintenance of contract registry, control and tracking of contract files

  • Prepare contract variations and modification in line with CTC recommendation.

Supplier Relationship Management

  • Facilitate development and review of supplier pre-qualification templates to comply with WVK standards

  • Facilitate development and review of supplier pre-qualification criteria and share with the SCM teams and technical specialists.

  • Facilitate the process of supplier pre-qualification

  • Maintain a pool of prequalified suppliers.

  • Facilitate supplier review and performance management.

  • Facilitate NO level and support field level supplier capacity assessment and development activities.

Cost Savings & Other Initiatives

  • Lead the SCM officers in development of periodic price index and item catalogue for the category of goods and service

  • Conduct periodic market research, spend analysis, carry out a due diligence process and develop product and market scope

  • Identify and recommend to management new systems necessary for effective supply chain management

Capacity Building

  • Provide SCM support and input to internal stakeholder’s e.g. in proposal writing & consultants TOR development

  • Provides technical guidance to internal stakeholders and other purchasing staff members in their preparation and negotiation of contracts

  • Conduct skills assessment of Supply Chain Officers & FSCOs to identify training needs

  • Capacity build staff on SCM processes and procedures.

People Management

  • Support recruitment, motivation and retention of qualified SC officers.

  • Performance management of the SC officers

  • Provide supervision and development of SC officers

  • Absence Management for SC officers

  • Define KPIs for Supply Chain Officers

  • Support SC Officers on innovation and roll out of initiatives.

Reporting

  • Develop and review reporting SCM templates

  • Review SCM periodic reports, and carry out improvement action plans

Qualifications: Education/Knowledge/Technical Skills and Experience

  1. University graduate preferably business related studies

  2. Post graduate qualification in Purchasing and Supplies Management from CIPS

  3. A member of Kenya Institute of Supplies Management (KISM)

  4. Must have prior relevant working experience of not less 5 years in purchasing and supplies with supervisory experience

  5. Computer literate with excellent working knowledge in MS Office.

Working Environment / Conditions:

  • Work environment: Based in Nairobi, Karen with some field visits

  • Travel: Mainly domestic, with possibility of some international travel

  • On call: During emergencies