Senior Supply Chain Officer
Purpose of the position:
To facilitate strategic sourcing, and supervise day to day procurement activities with emphasis on category management, supplier relationship management and contract management while maintaining high standards of integrity and accountability.
Guide the development of procurement plans and consolidate them to enable both efficient and economical delivery across all projects.
Collaborate with internal stakeholders to identify items that are complex in nature for timely procurement
Facilitate evaluation process and make recommendations for best qualified suppliers in compliance with the procurement and procedure policy.
Review recommendations for procurement by the Supply officers as per procurement procedures
Build strong and long term buyer-supplier relationships with key suppliers.
Manage Bidding and Tendering Process
Facilitate development and review tender document templates for procurement of goods works and services to comply with WVK standards
Facilitate development and review of tender evaluation criteria and share with the SCM teams and technical specialists.
Guide and oversee the process of receiving, opening and evaluation of bids and recommendations for award.
Offer technical advice for procurement at CTC level as per procurement policy.
Facilitate negotiations for contracts and agreements.
Facilitate development and review contract templates for procurement of goods works and services to comply with WVK standards
Preparation of specific supplier contracts and facilitation of the contracting process.
Monitor and review contractor performance to ensure compliance with terms and conditions
Ensure proper maintenance of contract registry, control and tracking of contract files
Prepare contract variations and modification in line with CTC recommendation.
Supplier Relationship Management
Facilitate development and review of supplier pre-qualification templates to comply with WVK standards
Facilitate development and review of supplier pre-qualification criteria and share with the SCM teams and technical specialists.
Facilitate the process of supplier pre-qualification
Maintain a pool of prequalified suppliers.
Facilitate supplier review and performance management.
Facilitate NO level and support field level supplier capacity assessment and development activities.
Cost Savings & Other Initiatives
Lead the SCM officers in development of periodic price index and item catalogue for the category of goods and service
Conduct periodic market research, spend analysis, carry out a due diligence process and develop product and market scope
Identify and recommend to management new systems necessary for effective supply chain management
Provide SCM support and input to internal stakeholder’s e.g. in proposal writing & consultants TOR development
Provides technical guidance to internal stakeholders and other purchasing staff members in their preparation and negotiation of contracts
Conduct skills assessment of Supply Chain Officers & FSCOs to identify training needs
Capacity build staff on SCM processes and procedures.
Support recruitment, motivation and retention of qualified SC officers.
Performance management of the SC officers
Provide supervision and development of SC officers
Absence Management for SC officers
Define KPIs for Supply Chain Officers
Support SC Officers on innovation and roll out of initiatives.
Develop and review reporting SCM templates
Review SCM periodic reports, and carry out improvement action plans
Qualifications: Education/Knowledge/Technical Skills and Experience
University graduate preferably business related studies
Post graduate qualification in Purchasing and Supplies Management from CIPS
A member of Kenya Institute of Supplies Management (KISM)
Must have prior relevant working experience of not less 5 years in purchasing and supplies with supervisory experience
Computer literate with excellent working knowledge in MS Office.
Working Environment / Conditions:
Work environment: Based in Nairobi, Karen with some field visits
Travel: Mainly domestic, with possibility of some international travel
On call: During emergencies